Sources Sought - Heat pump units, Bard Brand Name or Equal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 2, is conducting market research through a Sources Sought/Request for Information (RFI) to identify qualified firms capable of providing packaged heat pump units for the VA New Jersey Healthcare System's East Orange campus. The government is seeking information on units equivalent to or exceeding the specifications of the Bard W36HF-A10XXXXXXX model. Responses are due by May 13, 2026, at 10 AM EST.
Scope of Work
The VA requires five (5) packaged heat pump units with approximately 3 tons (36,000 BTU/hr) cooling capacity, utilizing R-410A or equivalent EPA-approved refrigerant. Units must be reversing cycle heat pumps, compatible with 208/230V electrical service, and provide 1,200–1,400 CFM airflow. They must feature weather-resistant construction suitable for commercial HVAC applications, be compatible with standard commercial thermostat control systems, and comply with UL safety standards, DOE energy efficiency requirements, and HVAC industry practices.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)
- Set-Aside: None specified (market research stage to identify potential socioeconomic categories)
- Response Due: May 13, 2026, by 10 AM EST
- Published: May 8, 2026
Submission Requirements
Interested firms should submit a statement of capability on company letterhead. Responses must include:
- Company/individual name, address, and point of contact.
- Service capability statement and examples of similar facilities serviced.
- DUNS number.
- Business socioeconomic category (e.g., SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business), with verification required for Service-Disabled Veteran Owned or Veteran Owned Small Businesses.
- Firms must be registered in the System for Award Management (SAM). Submissions should be emailed to Morgan.Weeks1@va.gov.
Additional Notes
This RFI is for information and planning purposes only and does not constitute a solicitation or commitment to award a contract. Responders are responsible for all associated expenses. The facility address is Department of Veterans Affairs, East Orange, 385 Tremont Ave, East Orange NJ 07018.