Sources Sought – Hospitalist Services (ISBEE and Small Business Concerns) – Phoenix Indian Medical Center

Sources Sought / Market Research

This notice is for market research purposes to determine the availability and capability of Indian Small Business Economic Enterprises (ISBEE) and other small businesses to provide non-personal physician hospitalist services for the Phoenix Indian Medical Center (PIMC) in Phoenix, Arizona. The results will inform the government's acquisition strategy, including potential set-asides.

The anticipated contract includes a 12-month base year and four 12-month option years. Services required include:

• Inpatient admissions, evaluations, and medical management
• Daily rounding in ICU and medical/surgical units
• Care coordination (transfers, discharges)
• Timely documentation per IHS, TJC, and CMS standards
• Collaboration with Government medical staff

Coverage includes daytime (7:00 AM - 6:00 PM) and nighttime (6:00 PM - 7:00 AM) shifts, with an estimated monthly coverage of 10-30 day shifts and 15-30 night shifts. All services are to be performed on-site at PIMC.

This is a non-personal services contract. The contractor is responsible for management and supervision of its personnel, not direct government supervision of physicians or personal services arrangements.

Interested firms must demonstrate capability in:

• Staffing and Coverage Model: Continuous coverage, day/night staffing models, surge/contingency staffing.
• Clinical Capability: Inpatient hospitalist experience, managing patients across ICU/medical/surgical units, compliance with clinical standards.
• Scheduling and Continuity: Developing staffing schedules, maintaining coverage continuity, responding to short-notice needs.
• Credentialing and Qualifications: Providing licensed physicians meeting IHS requirements, Board Certification/Eligibility in Internal Medicine or Family Medicine, BLS/ACLS certification.
• Past Performance: Experience with similar size/scope contracts, facilities comparable to PIMC, similar patient volume/acuity/coverage models. Federal healthcare experience is preferred.

NAICS 621111 – Offices of Physicians (except Mental Health Specialists), Size Standard: $14.0M. Respondents may recommend an alternative NAICS code.

Priority will be given to Indian Small Business Economic Enterprises (ISBEE). ISBEEs must demonstrate ownership, control, compliance, and subcontracting plans.

• Responses are limited to 7 pages.
• Submit electronically to Dekovan.Cook@ihs.gov.
• Subject Line: Hospitalist Services Sources Sought – PIMC
• Submission Deadline: As stated in SAM.gov.
• Review the attached draft Performance Work Statement (PWS) for detailed requirements.

This notice is for planning purposes only and is not a solicitation. No costs incurred in responding will be reimbursed.

Statement of Work (SOW) / Performance Work Statement (PWS)

To acquire non-personal professional physician hospitalist services for the Phoenix Indian Medical Center (PIMC) in Phoenix, Arizona.

This contract requires hospitalist services, divided into two elements:

• Daytime Hospitalist Services: One to two hospitalists needed for 8 and 11-hour shifts, 7 days a week. Estimated 10-30 shifts per month.
• Nighttime Hospitalist Services: One hospitalist needed for a 13-hour night shift, up to 30 nights per month. Estimated 15-30 shifts per month.

Services include:

• Managing medical and surgical admissions and transfers.

• Providing inpatient care on Medical/Surgery and ICU wards.

• Evaluating patients in the Emergency Department.

• Performing daily rounds and providing consultations.

• Completing medical records and documentation within required timeframes.

• Performing specific inpatient procedures when privileged.

• Assisting with patient transfers and placements.

• Coverage: 100% of scheduled shifts filled (AQL 98%).

• Patient Evaluation Timeliness: Within 60 minutes of request for urgent/emergent cases (AQL 95%).

• Documentation: Charting completed within 24 hours (AQL 95%).

• Clinical Care Compliance: Compliance with IHS, TJC, and CMS standards (AQL 100%).

• Responsiveness: Response to Government communications within 1 hour during business hours (AQL 95%).

Monthly performance reports are required.

• Period: 12-month base year with four (4) 12-month option years.

• Location: Phoenix Indian Medical Center (PIMC), Phoenix, Arizona.

• Contract Type: Non-personal services contract.

• Personnel Qualifications: Residency completion in Internal Medicine or Family Practice (with demonstrated hospitalist experience), active and unrestricted US medical license, BLS and ACLS certifications required for both daytime and nighttime hospitalists. Two years of hospital medicine experience preferred.

• Security Clearance: All selected personnel must undergo IHS-mandated security clearance (fingerprint and OIG exclusion list check) prior to service commencement.

• Credentialing & Privileging: Contractors must participate in the credentialing and privileging process.

• Pricing: Hourly fixed rate inclusive of all fees, travel, taxes, etc. No separate on-call or overtime rates. Lunch breaks are included in shift hours unless a single physician is on duty.

• Reporting: Contractor must provide candidate profiles, timesheets, and weekly schedule updates. Must demonstrate a history of excellent responsiveness and success managing similar federal contracts.

• Cultural Sensitivity: Personnel must demonstrate sensitivity to the cultural and social factors of the patient population.

• Electronic Health Record (EHR): Utilization of the EHR system is required for all documentation.

• Government Housing: Not provided.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation and resultant contract.

• Eligibility Requirements: The enterprise must meet the definition of an "Indian Economic Enterprise" throughout the offer period, at the time of contract award, and during the full term of contract performance. Failure to meet these requirements necessitates immediate written notification to the Contracting Officer.
• Representation: Offerors must indicate whether they do or do not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Required Information: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% owner of IEE Firm
  • Business Name
  • Unique Entity Identifier (UEI) Number
  • Certifying Signature
  • Print Name
• Consequences of False Information: Submitting false or misleading information is a violation of law and punishable under 18 U.S.C. 1001, with false claims subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

This form is critical for any bidder seeking to be considered for opportunities under the Buy Indian Act. Bidders must accurately complete and submit this form to self-certify their eligibility. Failure to do so may result in disqualification. Offerors should also be aware that contracting officers may require additional documentation of eligibility, and successful offerors must be registered with the System of Award Management (SAM).