Combined Synopsis/Solicitation Leavenworth National Cemetery Trash Services

Amendment / Modification

• A CLIN for ancillary charges has been added to the pricing schedule. These charges will be averaged for the purposes of total pricing evaluation.

• The closing date for this solicitation has been extended to May 15, 2026.

• Pricing Schedule

• Solicitation closing date

• The deadline for proposal submission has been extended to May 15, 2026.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing details for the opportunity. It is provided in the requested format for potential contractors to return their best and final pricing. Bidders are responsible for ensuring the accuracy of their pricing before the solicitation closing.

• The spreadsheet contains multiple sheets (BASE, OY1, OY2, OY3, OY4) for different contract periods.
• Line items include various waste dumpster and roll-off container services, billed monthly or per instance.
• Specific services include:
  • 6 yd General Waste Dumpster (Leavenworth National, Emptied Weekly)
  • 30 yd Rolloff Container (Leavenworth)
  • ON CALL 20 yd Rolloff Container (Leavenworth)
  • Billing for Tonnage (30 yd roll off)
• Ancillary charges are listed with placeholders for specific rates (Removal, Overages, Extra Pick Up, Container Exchange, Relocate, Trip).
• All pricing is to be all-inclusive.

Bidders must use this template to submit their comprehensive, all-inclusive pricing for all services and contract periods. The "#REF!" in the BASE sheet indicates that pricing needs to be entered by the bidder. The structure of this sheet will guide the bidder in formulating their proposal and understanding the cost components of the requirement.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically trash services for Leavenworth National Cemetery. The government is procuring these services via a Request for Quotation (RFQ).

• The core requirement is trash collection services as detailed in the Statement of Work (Attachment A).

• Offerors must provide management plans, proof of at least 3 years of experience in trash collection of similar size and scope, a list of vehicles, and relevant licenses.

• Pricing must be all-inclusive, covering labor, supervision, equipment, materials, and supplies.

• The anticipated contract type is an Indefinite Delivery Indefinite Quantity (IDIQ) with a Firm-Fixed-Price.

• The period of performance includes one base year and four one-year option periods.

• The guaranteed minimum contract value is $1,000.

• The maximum aggregate contract value is $100,000.

• Quotes are due by May 13, 2026, at 4:00 PM EST and must be submitted via email.

• Proposals must be submitted in four volumes: Administrative, Technical Proposal, Past Performance, and Pricing.

• The award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation factors include Price, Technical Acceptability, and Past Performance.

• The procurement is Unrestricted.

• The applicable NAICS code is 562111 with a business size standard of $47 million.

• The VA will evaluate offerors based on their Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) status, offering credit for those who register and are verified.

• All questions regarding the solicitation must be submitted via email by May 8, 2026, at 4:00 PM EST.

• Prospective Quoters must be registered in the System for Award Management (SAM.gov).

• Failure to follow submission guidelines or provide required documentation may result in ineligibility.

Other / Unclassified

This document is NCA Directive 3000, "Operational Standards and Measures for VA National Cemeteries," dated September 19, 2024. It establishes and updates policies and procedures for operational standards and performance measures across all VA national cemeteries. The directive supersedes a previous version from January 4, 2010.

This directive outlines the framework for how VA national cemeteries are operated, maintained, and evaluated. It details the "NCA Operational Standards and Measures Guidebook," which is accessible internally and provides specific standards and performance metrics. The directive also clarifies responsibilities for updating and implementing these standards across various NCA offices and personnel, including those involved with grant-funded cemeteries. While not a solicitation, it provides insight into the operational requirements and evaluation criteria that may be relevant for contractors or partners involved in cemetery operations or related services.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for services related to waste management. It is intended for potential contractors to provide their best and final pricing.

• The spreadsheet includes line items for various waste disposal services, such as:
  • 6 yd General Waste Dumpster (emptied weekly, billed monthly)
  • 30 yd Rolloff Container
  • ON CALL 20 yd Rolloff Container
  • Billing for Tonnage (30 yd roll off)
• Pricing is requested for a Base Year and four Option Years (OY1, OY2, OY3, OY4).
• The "BASE" sheet indicates that pricing is to be "all inclusive."
• The government requests pricing be returned in Excel format.

Potential contractors must ensure the accuracy of their pricing in this document before the solicitation closing. This sheet directly impacts the financial proposal and is a critical component for bidding on the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain the services of a qualified and experienced Contractor to perform refuse and recycling collection, transportation, and disposal of solid waste for Leavenworth and Ft. Scott National Cemeteries.

• Provide and maintain refuse and recycling containers (6-yard general waste, 30-yard roll-off, and 20-yard on-call roll-off).

• Perform weekly pickup and servicing of 6-yard containers.

• Provide monthly pickup and delivery of 30-yard roll-off dumpsters for general waste, construction material, and green waste.

• Provide on-call delivery and pickup of 20-yard roll-off dumpsters for general waste and/or construction material within three business days of request.

• Handle extra tonnage charges for 30-yard roll-offs on a per-ton basis.

• Ensure all services are performed in a safe, timely, environmentally responsible, and compliant manner.

• Containers must be leakproof, covered, clean, and serviceable.

• Containers must be clearly labeled for refuse or recycling.

• Containers must be placed in designated areas.

• Weekly servicing of 6-yard containers.

• Monthly servicing of 30-yard roll-offs.

• On-call servicing of 20-yard roll-offs within 3 business days of request.

• Prompt cleanup of any spills.

• Containers to be pressure washed monthly (or twice monthly April-September) and sprayed with an EPA-approved deodorizer after emptying.

• Period of performance includes one Base Period and four Option Periods, each twelve months long, with a potential six-month extension.

• Services are for Leavenworth National Cemetery and Ft. Scott National Cemetery.

• Contractor must have a minimum of five years of experience in recycling and waste management.

• Personnel must communicate effectively in English and have required safety training (OSHA).

• Drivers must possess current and valid Commercial Driver's Licenses (CDL) with appropriate endorsements.

• All personnel must be identifiable and maintain a neat, professional appearance.

• Contractor vehicles must be clearly marked, comply with weight limits, and be equipped for waste transport.

• Contractor must obtain and maintain all necessary licenses, permits, and certifications.

• Compliance with all applicable federal, state, and local laws, environmental regulations, and industry standards is required.

• Contractor is responsible for any damage to persons or property caused by their fault or negligence.

• Contractor must coordinate with the Contracting Officer's Representative (COR) for container placement, delivery schedules, and other logistics.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically trash services for Leavenworth National Cemetery. It serves as the only solicitation, and quotes are requested via this announcement; a separate written solicitation will not be issued. The government anticipates awarding an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• The core requirement is trash and refuse collection services.

• Detailed requirements are outlined in the Statement of Work (Attachment A) and Cemetery Operational Standards (Attachment B).

• Offerors must provide management plans, proof of at least 3 years of experience in similar trash collection services, a list of required vehicles, and a license to provide services.

• Contract Type: Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: One (1) base year with four (4) one-year option periods.

• Guaranteed Minimum: $1,000 for the life of the contract.

• Maximum Aggregate Value: $100,000, inclusive of all option periods.

• Task Orders: Each task order shall not exceed twelve (12) months.

• Submission Deadline: April 24, 2026, at 4:00 PM EST.

• Submission Method: Email to April.Graves@va.gov.

• Quotes must be submitted in four (4) separate documents (Volumes A, B, C, D).

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) basis, considering Price, Technical Acceptability, Past Performance, and License.

• No site visits are scheduled; offerors may tour the cemetery during operating hours at their leisure.

• Unrestricted procurement.

• NAICS Code: 562111 (Solid Waste Collection), with a business size standard of $47 million.

• Special consideration for Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses (SDVOSBs/VOSBs) as subcontractors.

• Offerors must be registered in the System for Award Management (SAM).

• All questions must be submitted via email by April 21, 2026, at 4:00 PM EST.

• Amendments will be issued to answer all questions received.

• Failure to comply with submission instructions or provide signed amendments may result in ineligibility.

Form / Attachment / Pricing Sheet

This document, titled "DIGNITY CLAUSE," outlines specific requirements for handling headstones and markers in National Cemeteries. It emphasizes the need for contractor personnel to perform all actions with special care, reverence, dignity, and respect.

• Handling of Markers and Headstones: Contractors must not walk, stand, lean, sit, or jump on headstones or markers, nor drive over them.
• Equipment Placement: No tools, equipment, or other items are to be placed or leaned on headstones or markers.
• Damage Prevention: Extreme care must be taken to avoid scratching or damaging markers.
• Responsibility for Damage: The contractor is responsible for replacing any damaged headstones and markers, as well as restoring any turf damaged during the work.
• Exposure/Damage to Remains: If any activity results in the exposure or damage to remains, caskets, urns, or outer burial containers, the contractor must immediately contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.
• Doubt Resolution: Any uncertainties regarding proper procedures must be brought to the attention of the COR, Director/Assistant Director, or CO.
• Employee Discussion: Contractors are required to discuss this guidance with their employees and subcontractors.

This clause is critical for any bidder whose work will be performed at a national cemetery. It details specific operational constraints and responsibilities related to the respectful handling of gravesites and remains, which may impact work methods, scheduling, and potential liabilities. Bidders must understand and incorporate these requirements into their proposals and execution plans.

Wage Determination

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in Kansas and Missouri. It is revision number 27, with the last revision date of December 3, 2025.

• Geographic Area: Covers Kansas counties of Johnson, Leavenworth, Linn, Miami, Wyandotte, and Missouri counties of Bates, Caldwell, Cass, Clay, Clinton, Jackson, Lafayette, Platte, Ray.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their minimum hourly wage rates.
• Fringe Benefits: All listed occupations receive fringe benefits, detailed separately. These include Health & Welfare ($5.55/hour or $222.00/week) and specific provisions for Executive Order 13706 ($5.09/hour or $203.60/week).
• Paid Sick Leave: Federal contractors must provide paid sick leave as per Executive Order 13706 (1 hour per 30 hours worked, up to 56 hours annually).
• Vacation: 2 weeks paid vacation after 1 year, 3 weeks after 8 years, and 4 weeks after 15 years of service.
• Holidays: A minimum of eleven paid holidays per year are specified.
• Special Provisions:
  • Computer Employees: The determination may not apply to exempt computer professionals as defined by federal regulations. Conformance may be necessary for non-exempt employees.
  • Night Pay & Sunday Pay: Additional pay differentials apply for night work (10% differential) and Sunday work (25% premium).
  • Hazardous Pay: An 8% differential applies for high-hazard work (ordnance, explosives), and a 4% differential for low-hazard work with similar materials.
  • Uniform Allowance: Contractors must furnish or reimburse employees for uniform costs and maintenance, with specific rates provided for cleaning.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not listed in this determination, requiring submission of an SF-1444 form.

Form / Attachment / Pricing Sheet

This document is Attachment B: Past Performance Questionnaire. It is used by contractors to provide information on previous contracts that are comparable in size, complexity, and scope to the contract being evaluated.

• Instructions: Contractors must list at least three (3) comparable contracts completed or current within the last five (5) years. National Cemetery Administration (NCA) contracts should be listed first, followed by non-NCA contracts.
• Questionnaire Fields:
  • Contract Number
  • Contractor (Name, Address, Zip Code)
  • Telephone Number
  • Email Address
  • Type of Contract
  • Contract Dollar Value
  • Date of Award (or status if not completed)
  • Type/Extent of Subcontracting
  • Percentage of Work completed by the Contractor
  • Description of Supply/Services provided, location & relevancy of work
  • Address, Telephone Number & Email of the Contact Person and Position

Bidders must complete and submit this form to provide evidence of their past performance, which is a key factor in the evaluation of their proposal.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes to identify interested and capable Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) for trash and waste removal services at Leavenworth National Cemetery. This is not a solicitation, and no contract will be awarded based on this announcement. Pricing, capabilities, and market information are encouraged.

• Collection, transportation, and disposal of solid waste.

• Proper handling and recycling of designated recyclable materials.

• Services to be performed in a safe, timely, and environmentally responsible manner.

• Adherence to all applicable federal, state, and local regulations.

• Specific services include:

  • Weekly pickup and servicing of 6-cubic yard general waste dumpsters.
  • Monthly pickup and delivery of 30-cubic yard roll-off dumpsters for general waste, construction material, headstone disposal, and tree/brush disposal.
  • On-call delivery and pickup of 20-cubic yard roll-off dumpsters for general waste and/or construction material (within 3 business days of request).

• Containers must be leakproof, covered, clearly labeled, and maintained in a clean and serviceable condition.

• Pressure washing and steam cleaning of containers are required.

• The anticipated contract will have one (1) Base Period followed by four (4) Option Periods, each twelve (12) months long.

• The Government reserves the right to extend services for up to six (6) months under FAR 52.217-8.

• Interested parties must submit responses in writing via email to April.Graves@va.gov.

• The subject line must include: "36C78626Q50108 Leavenworth National Cemetery".

• Deadline for submission: February 28, 2026, at 4:00 PM EST.

• Required information in response:

  • Company name, address, point of contact, phone, fax, email.
  • DUNS number/UEI number.
  • Business type (SDVOSB, VOSB, etc.).
  • Capability statement detailing qualifications, years of experience, and ability to perform.
  • Relevant FSS, NAC, GSA Contract vehicles, and confirmation if items are available on schedule.
  • Feedback or suggestions on salient characteristics.
  • List of available options to meet needs.
  • Questions about the statement of work.
  • Sample pricing for each deliverable, if available.

• Seeking Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB).

• NAICS Code: 562111 – Solid Waste Collection.

• The Performance Work Statement (PWS) and Operational Standards and Measures are critical documents. Personnel must perform work with special care, reverence, dignity, and respect.

Sources Sought Announcement

This announcement is for market research to identify interested and capable Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) for trash and waste removal services at Leavenworth and Ft. Scott National Cemeteries. It is not a solicitation, and no contract award is guaranteed.

The contractor will be responsible for providing refuse and recycling collection, transportation, and disposal services. This includes:

• Weekly pickup and servicing of 6-cubic yard general waste dumpsters at Leavenworth and Ft. Scott National Cemeteries.
• Monthly pickup and delivery of 30-cubic yard roll-off containers for general waste, construction material, headstone disposal, and tree/brush disposal at Leavenworth National Cemetery.
• On-call delivery and pickup of 20-cubic yard roll-off dumpsters for general waste and/or construction material, with a maximum placement of 30 days per request.
• Handling and recycling of designated recyclable materials.
• Providing and maintaining all necessary containers and dumpsters, ensuring they are leakproof, covered, labeled, and kept clean and in good repair.
• Adhering to strict standards of maintenance, appearance, and operational procedures, with special care and reverence for the cemetery environment.

The contract will include one (1) Base Period and four (4) Option Periods, each twelve (12) months long. The government may extend services for an additional six (6) months.

Interested SDVOSBs and VOSBs should submit the following information via email to April.Graves@va.gov by 1/19/2026, 4:00 PM EST, with "36C78626Q50108 Leavenworth National Cemetery" in the subject line:

• Company Name, Address, Point of Contact, Phone, Fax, Email
• DUNS number/UEI number
• Business type (SDVOSB, VOSB, etc.)
• Capability statement detailing qualifications, years of experience, and ability to perform the work.
• Information on relevant FSS, NAC, GSA Contract vehicles, and if the services are available on those contracts.
• Feedback or suggestions on salient characteristics and the statement of work.
• List of available options to meet needs.
• Sample pricing for each deliverable, if available.

562111 – Solid Waste Collection