GOLF CARTS FOR THE 2026 GREAT TEXAS AIR SHOW, JOINT BASE SAN ANTONIO RANDOLPH, TEXAS

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for golf cart rentals to support the 2026 Great Texas Air Show. The government is seeking to procure these rentals via a single award Firm-Fixed-Price Purchase Order. The requirement is a 100% Small Business Set-Aside.

• CLIN 0001: 53 four-passenger gas golf carts
• CLIN 0002: 36 six-passenger gas golf carts
• CLIN 0003: 14 eight-passenger gas golf carts
• CLIN 0004: 5 flatbed carts
• CLIN 0005: Delivery and Pick-Up Charge for 108 golf carts
• CLIN 0006: Rental Golf-Cart Protection Plan for 108 golf carts
• CLIN 0007: On-site Mechanic services

All rentals must be on-site at Bldg. 1020, 5th Street East, Joint Base San Antonio (JBSA) Randolph, Texas 78150. Golf carts must be no more than five (5) years old. The Statement of Work (Attachment 1) and Wage Determination (Attachment 2) are incorporated by reference.

• Period of Performance: 27 April 2026 through 4 May 2026

• Contract Type: Firm-Fixed-Price Purchase Order

• NAICS Code: 532120 (Truck, Utility Trailer, and RV Rental and Leasing)

• Small Business Size Standard: $47M

• Quote Response Date: Thursday, 5 Mar 2026 at 4:00 P.M. CST

• Submission Method: Email to the Points of Contact listed in the solicitation.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA). Quotes will be ranked by price, and then evaluated for technical acceptability.

• Technical Acceptability Requirements: Include total proposed cost, golf cart images, year of manufacture (<=5 years old), Rental Protection Plan details, and an affirmative statement of compliance with the SOW.

• 100% Small Business Set-Aside.

• Quoters must be registered in the SAM database.

• Attachment 3 (Schedule B Quote Submittal Form) should be utilized for quote submission.

• Invoices must be submitted electronically through Wide Area Work Flow (WAWF).

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically for the state of Texas, covering counties of Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, and Wilson. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in these areas.

• Occupational Listings: Provides a comprehensive list of job titles, their corresponding codes, and the minimum hourly wage rates. Occupations range from administrative and clerical roles to health, technical, and service positions.
• Fringe Benefits: States that fringe benefits required follow the occupational listing. Specific details on Health & Welfare rates and Paid Sick Leave (EO 13706) are provided.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their requirements and effective dates.
• Vacation and Holidays: Details the minimum paid vacation and holiday entitlements for employees working under contracts subject to this determination.
• Exclusions and Conformance: Clarifies that the determination does not apply to bona fide executive, administrative, or professional employees. It also outlines the process for conforming unlisted classifications and wage rates.

This wage determination is critical for bidders to accurately estimate labor costs for any contract that will be performed in the specified Texas counties and is subject to the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant.

Forms / Attachments / Pricing Sheets

This document, "Attachment 4 FAR and DFARS Provision and Clauses," lists and incorporates by reference numerous Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses. It serves as a comprehensive reference for the terms and conditions that will govern the contract.

• FAR and DFARS Clauses: The document enumerates a wide range of clauses, including those related to:
  • Prohibitions (e.g., on certain telecommunications equipment, business operations with specific countries, contracting with inverted domestic corporations).
  • Representations and Certifications (e.g., regarding small business status, foreign ownership, Buy American Act, trade agreements).
  • Payment and invoicing procedures (e.g., Wide Area WorkFlow - WAWF).
  • Labor standards (e.g., Service Contract Labor Standards, minimum wages).
  • Reporting requirements (e.g., executive compensation, subcontract awards).
  • Other terms such as protest procedures, applicable law, and contractor access to installations.
• Deviations and Alternates: Many clauses are noted with "Deviation" or "Alternate," indicating modifications or specific versions applicable to this solicitation.

Potential bidders must carefully review this document to understand all contractual obligations, compliance requirements, and reporting mandates. This includes, but is not limited to, understanding:

• Any restrictions on the origin of goods or services.
• Requirements for business size and status representations.
• Procedures for payment and invoicing.
• Any specific certifications or representations that must be submitted with the offer.
• Compliance with labor laws and wage requirements. Failure to understand and comply with these incorporated clauses can impact proposal evaluation and contract performance.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for golf cart rentals to support the 2026 Great Texas Air Show. The 502d Contracting Squadron (502d CONS) is issuing this solicitation for a single award Firm-Fixed-Price Purchase Order.

The requirement includes the provision and delivery of various types of gas golf carts to Joint Base San Antonio (JBSA) Randolph, Texas. Specific quantities and types include:

• 53 four-passenger golf carts
• 36 six-passenger golf carts
• 14 eight-passenger golf carts
• 5 flatbed carts

Additional requirements include delivery and pick-up charges for all golf carts, a rental golf-cart protection plan, and an on-site mechanic for specific dates and times.

• Contract Type: Firm-Fixed-Price Purchase Order

• Period of Performance: 27 April 2026 through 4 May 2026

• NAICS Code: 532120 (Truck, Utility Trailer, and RV Rental and Leasing)

• Small Business Size Standard: $47M

• Quotes must be submitted via email by Tuesday, 3 March 2026, at 4:00 P.M. CST.

• The award will be made using the Lowest Price Technically Acceptable (LPTA) approach.

• Technical acceptability requires providing a total proposed cost, golf cart images, year of manufacture (no more than 5 years old), Rental Protection Plan details, and an affirmative statement of compliance with the Statement of Work.

• If more than three quotes are received, only the three lowest-priced quotes will be evaluated for technical acceptability, though the government reserves the right to evaluate additional quotes.

• This requirement is 100% Small Business Set-Aside.

• Quoters must be registered in the SAM database to be eligible for award.

• All costs must be included in the CLIN Total Price.

• Failure to quote on all CLINs may result in an unacceptable quote.

• The Statement of Work (Attachment 1) and Wage Determination (Attachment 2) are incorporated by reference.

• Quoters must submit Attachment 3 (Schedule B Quote Submittal Form).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide gas-powered golf cart support for the 2026 Great Texas Airshow at Joint Base San Antonio (JBSA) Randolph, Texas.

• Provide a total of one hundred and eight (108) golf carts, including:

  • Fifty-three (53) four-passenger golf carts
  • Thirty-six (36) six-passenger golf carts
  • Fourteen (14) eight-passenger golf carts
  • Five (5) flatbed carts

• All golf carts must be clean, fully operational, gasoline-powered, no more than five (5) years old, equipped with a roof, and delivered fully fueled.

• Provide an onsite mechanic on May 2, 2026, and May 3, 2026, from 1200-1800.

• Provide backup golf carts within two (2) hours if a cart becomes unserviceable.

• Replace any unserviceable golf carts nightly to ensure availability for the next day.

• Pick up all golf carts at the conclusion of the event.

• Delivery: April 27, 2026, through April 29, 2026, from 0700 to 1200.

• Pickup: May 4, 2026, from 1000 to 1600.

• Delivery/Pickup Location: Building 1020, 5th Street East, JBSA Randolph, TX 78150.

• Contractor personnel must be able to read, write, and understand English.

• Personnel must carry employee identification and wear distinctive clothing or badges.

• Government reserves the right to restrict base access for contract employees deemed a threat.

• Contractor is solely responsible for personnel safety.

• Quote submittal must include:

  • Images of the proposed golf carts.
  • The year of each proposed golf cart.
  • Rental Protection Plan details and cost.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Schedule of Services," provides the detailed CLIN structure and pricing requirements for golf cart rentals for the 2026 Great Texas Air Show. Bidders must provide a quote that includes a unit breakdown for all listed CLINs and a total sum. Failure to submit pricing for all CLINs will result in the quote being considered nonresponsive.

• CLIN 0001: 53 four-passenger gas golf carts
• CLIN 0002: 36 six-passenger gas golf carts
• CLIN 0003: 14 eight-passenger gas golf carts
• CLIN 0004: 5 flatbed carts
• CLIN 0005: Delivery and Pick-Up Charge for 108 golf carts
• CLIN 0006: Rental Golf-Cart Protection Plan for 108 golf carts
• CLIN 0007: On-site Mechanic for May 2-3, 2026 (1200-1800)

All items are to be delivered to Bldg. 1020, 5th Street East, Joint Base San Antonio (JBSA) Randolph, Texas 78150. The Statement of Work (Attachment 1) and Wage Determination (Attachment 2) are incorporated by reference.

This attachment is critical for bidders to understand the specific quantities and types of golf carts and related services required. Bidders must accurately complete the Unit Price and Total Price columns for each CLIN and provide a Total Proposed Quote. This document directly dictates the pricing structure and ensures compliance with the solicitation's requirements.

Sources Sought Notice

This notice seeks to identify potential interested, capable, responsible, and qualified small business offerors for golf cart rental services to support the 2026 Great Texas Airshow at Joint Base San Antonio (JBSA) Randolph AFB. The government is gathering market data in accordance with FAR Part 10.

• Provision of gas-powered golf cars, including equipment, tools, materials, and services.

• Specific quantities requested include:

  • 53 x 4-seater Golf Carts
  • 36 x 6-seater Golf Carts
  • 14 x 8-seater Golf Carts
  • 5 x Flatbed Carts

• A delivery charge is also required.

• The period of performance is anticipated to be 27 April 2026 – 04 May 2026.

• Anticipated Award Type: Firm Fix Price (FFP).

• NAICS Code: 532120

• Product/Service Code (PSC): W023

• Business Size Standard: $47.0M

• Interested offerors are encouraged to complete the provided Sources Sought Notice/Questionnaire.

• Questions or concerns regarding the requirement are due no later than 28 January 2026, 12:00 PM CST.

• All correspondence should be sent to Marilyn Hockersmith (marilyn.hockersmith.1@us.af.mil) or Mercedes Perez (mercedes.perez.1@us.af.mil).

• Responses are strictly voluntary and will not be interpreted as a quote or commitment to award.

• Respondents will not be notified of the results; the information will be used for acquisition planning.

• The notice specifically requests information from small businesses and asks respondents to identify their socio-economic concerns (e.g., 8(a), HUBZone, SDVOSB, WOSB, SDB).

• Attachment 1: SOW Golf Carts - DRAFT is referenced.

• Offerors should indicate if items will be GSA or Open Market and include pictures of items.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide golf cart support for the 2026 Great Texas Airshow at Joint Base San Antonio (JBSA) Randolph.

• Provide gas-powered golf carts, including equipment, tools, materials, and services.

• Deliver golf carts to Bldg. 1020, 5th Street East, JBSA Randolph, TX 78150 between April 27, 2026 (0700-1200) and April 29, 2026 (0700-1200).

• Pick up all golf carts on May 4, 2026, between 1000 and 1600 from the same location.

• Provide a total of 108 golf carts:

  • 53 four-seater golf carts
  • 36 six-seater golf carts
  • 14 eight-seater golf carts
  • 5 flatbed carts

• All vehicles must be clean, fully operational, gas-powered, and fully fueled.

• Vehicles must have self-unload capability.

• The contractor must replace any unserviceable vehicles nightly or provide backups on-site.

• Delivery: April 27-29, 2026

• Pickup: May 4, 2026

• Location: Bldg. 1020, 5th Street East, JBSA Randolph, TX 78150

• The contractor must provide the name and phone number of a responsible point of contact for golf cart management.

• Personnel must be able to read, write, and understand English, and must be easily identifiable (e.g., distinctive clothing, company badges).

• The government reserves the right to restrict base access for any employee deemed a potential threat.

• The contractor is solely responsible for the safety of their personnel.

• In case of emergency, call 911 for Security and Fire safety services.