SOLICITATION--USMA Supplemental Transportation Support West Point

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide technically sound and innovative transportation support for United States Military Academy (USMA) cadets, staff, and faculty, excluding Base Operations Support (BOS) transportation within USMA.

• Provide transportation for 1-50 personnel at a time between USMA and area airports (JFK, LGA, EWR, Stewart International Airport) and vice-versa.

• Transport USMA cadets to medical facilities within a 150-mile radius of West Point, NY, for single direction drop-offs or round trips.

• Utilize the "USMA Transportation Application" system for Transportation Movement Requests (TMRs).

• Execute TMRs within requested timelines, with at least 48 hours' notice for mission execution and overtime.

• Contractor is responsible for all maintenance and costs for their vehicle fleet; no Government Furnished Equipment (GFE) will be provided.

• Vehicles may include Charter Buses, 4-door Sedans, 15-Passenger Vans/Airporters.

• Drivers must hold required licenses, credentials, and endorsements.

• Drivers must adhere to all Military Installation, Federal, State, and Local Traffic Laws.

• Contractor must provide a primary and alternate Point of Contact (POC) with access to the USMA network and "USMA Transportation Application".

• Submit names, DOB, and SSNs of employees entering Army-controlled installations 10 days in advance.

• Submit a Technical Brochure with fleet vehicle specifications.

• Maintain a satisfactory Federal Motor Carrier Safety Administration (FMCSA) Carrier Safety Rating.

• Must be GSA and DoD Approved (Current and Valid Certifications).

• Provide written weekly updates on TMRs executed.

• Establish an industry-standard monthly operations report (CDRL-01).

• Provide a comprehensive quality control plan within 10 days after award.

• Comply with adjudication standards for installation access (NCIC-III and TSDB).

• Return all issued Government Common Access Cards, badges, and access passes upon contract completion.

• Explain how customer satisfaction will be measured and addressed.

• Utilize the Performance Management Review Template (TD-06) for semi-annual reviews.

• Not explicitly stated in this section, but implied to be USMA and surrounding airports/medical facilities within a 150-mile radius.

• Personnel Qualifications: Drivers require licenses, credentials, and endorsements. Background checks are required for campus visitor passes (max 7 days).

• Installation Access: Compliance with Army Directive 2014-05 / AR 190-13 for access to DoD facilities.

• Insurance: Contractor must maintain liability, property damage, and personal injury insurance.

• Vehicle Requirements: Standard passenger vehicles are sufficient for medical transportation; wheelchair-accessible vehicles are not required. Fleet must support 1-50 passengers.

• Identification Checks: All passengers must be checked for proper identification before boarding.

• Overtime: Irregular and requires at least 48 hours' notice.

• TD-01: USMA Supplemental Transportation Support Contract, USMA BOS Transportation Region

• TD-02: USMA Supplemental Transportation Support Contract, Historical Workload Density

• TD-03: USMA Supplemental Transportation Support Contract, Hours of Operation

• TD-04: USMA Supplemental Transportation Support Contract, Performance Requirements Summary

• TD-05: USMA Supplemental Transportation Support Contract, USMA POCs

• TD-06: USMA Supplemental Transportation Support Contract, Performance Management Review Template

Solicitation / RFP / RFQ

This solicitation seeks proposals for transportation services for the United States Military Academy (USMA) cadets, staff, and faculty. This service is distinct from Base Operations Support (BOS) transportation. The scope includes moving personnel between USMA and various airports (JFK, LGA, EWR) and to medical facilities within a 150-mile radius of West Point, NY.

• Airport Transportation: Moving 1-50 personnel per trip between USMA and designated airports (JFK, LGA, EWR), and vice-versa. Services include curbside pickup/drop-off, with specific location details provided for each airport. Typical passenger volume is 16-30 individuals per trip, with a maximum of 50 per trip for airport transportation.

• Medical Appointments Transportation: Moving 1-3 passengers per trip to medical facilities within a 150-mile radius of USMA. Services may be one-way or round trips.

• Vehicle Fleet: Offerors must possess a fleet including Charter Buses, 4-door Sedans, 15-Passenger Vans/Airporters, and similar assets. No Government Furnished Equipment (GFE) will be provided.

• Personnel Qualifications: Drivers must hold required licenses, credentials, and endorsements. They must adhere to all applicable traffic laws and installation regulations.

• Points of Contact (POCs): Contractor must provide primary and alternate POCs with network access to use the "USMA Transportation Application" system for receiving Transportation Movement Requests (TMRs).

• Overtime: Overtime requests are irregular and require at least 48 hours' notice for staffing.

• Submittals: Offerors must provide employee names, DOB, and SSNs for installation access 10 days prior to events. A Technical Brochure detailing fleet specifications, a satisfactory FMCSA rating, and GSA/DoD approval are required.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: June 1, 2026, to May 31, 2027.

• Estimated Value: Not explicitly stated in the provided pages, but the NAICS size standard is $19,000,000.00.

• Submission Deadline: April 20, 2026, 12:00 PM.

• Questions Deadline: April 13, 2026, 4:30 PM.

• Quote Format: Digital copies on CD-ROM (Microsoft Word, PowerPoint, Excel, or PDF). Hard copies also required. Specific volume and page limits apply.

• Evaluation Criteria: Lowest priced technically acceptable quote. Evaluation is based on Technical Capability, Past Performance, and Price. Technical and Past Performance are significantly more important than Price. Quotes must receive an "Acceptable" rating in all non-price factors to be eligible for award.

• This acquisition is set aside for Small Business.

• Offerors must hold a GSA Contract to perform Supplemental Transport Services (Charter Services/Transportation).

• All referenced documents are available on www.SAM.gov.

• The government may use AI tools to assist in proposal evaluation.

• Award will be made without discussions, so initial quotes must be complete.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide supplemental transportation support for the United States Military Academy (USMA) cadets, staff, and faculty, excluding Base Operations Support (BOS) transportation.

• Provide transportation for 1-50 personnel at a time between USMA and area airports (JFK, LaGuardia, Newark, Stewart).

• Provide transportation for USMA cadets to medical facilities within a 150-mile radius of West Point, NY, including potential return trips.

• Utilize a Contractor-Owned Contractor-Operated (COCO) vehicle fleet, with the contractor responsible for all maintenance and costs.

• Resources may include Charter Buses, 4-door Sedans, and 15-passenger Vans/Airporters.

• No Government Furnished Equipment (GFE) will be provided.

• Execute Transportation Movement Requests (TMRs) within the requested timeline, with TMRs provided at least 24 hours in advance.

• For overtime (OT) requests, provide at least 48 hours' notice for staffing and execution.

• Utilize the "USMA Transportation Application" system to receive and manage TMRs.

• Provide written weekly updates on executed TMRs and establish internal tracking systems.

• Submit a monthly Operations Report (CDRL-01) by the third day of each month.

• Conduct semi-annual Performance Management Reviews using a provided template.

• Not explicitly defined in this excerpt, but implies operations within the USMA area and a 150-mile radius for medical transport.

• Security: Adhere to regulations in paragraphs 4.1-4.7.

• Manpower Reporting: Report manpower via the Army Contractor Manpower Reporting Application.

• Access: Comply with adjudication standards (NCIC-III, TSDB) for employees requiring access to DoD facilities. Provide employee PII (Name, DOB, SSN) ten days in advance for installation access.

• Badging: Obtain local access badges and passes in advance.

• Returns: Return all issued Government CACs, badges, and passes upon contract completion or loss of access.

• Background Checks: Conduct law enforcement background and NCIC checks for employees entering Army-controlled areas.

• iWATCH Training: Brief personnel on the local iWATCH program within 30 days of award (new employees within 10 days of starting work). Report results to COR within 45 days of award.

• System Access: Designate primary and alternate POCs to obtain network access for the "USMA Transportation Application" system.

Solicitation / RFP / RFQ

This solicitation is for "Off Campus Transport CHARTER Services (Bussing)" for the United States Military Academy (USMA). The service involves transportation support for USMA cadets, staff, and faculty, excluding Base Operations Support (BOS).

• Transportation of 1-50 personnel at a time from USMA to all airport terminals servicing the West Point, NY area (JFK, LaGuardia, Newark Liberty, Stewart International Airports).

• Transportation of 1-50 personnel at a time from these airport terminals back to USMA.

• Transportation support for USMA cadets to medical facilities within a 150-mile radius of West Point, NY.

• Contractor must provide all maintenance for their Contractor-Owned Contractor-Operated (COCO) vehicle fleet.

• No Government Furnished Equipment (GFE) will be provided.

• Contractor must utilize the "USMA Transportation Application" system to receive Transportation Movement Requests (TMRs).

• Weekly updates on TMRs executed and monthly summary reports (CDRL-01) are required.

• Semi-annual Performance Management Reviews are required.

• Contractor must adhere to security and compliance regulations, including reporting manpower, background checks, and iWATCH training.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base Year (June 1, 2026 - May 31, 2027) with four (4) option years.

• Estimated Value: USD 19,000,000.00 (Size Standard).

• NAICS Code: 485510 (Charter Bus Industry).

• Offerors must hold a GSA Contract to perform these services.

• Submission Deadline for Questions (RFI): Monday, March 9, 2026, 1630 (4:30 PM).

• Quotations must be submitted by Monday, March 9, 2026, 1630 (4:30 PM).

• Submission Format: Microsoft Word, PowerPoint, Adobe PDF, and Excel. Electronic submissions via email or facsimile are not accepted. Hard copies and digital copies on CD-ROM are required.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Technical Capability, Past Performance, and Price.

  • Technical Capability requires a Technical Brochure, Satisfactory FMCSA rating, GSA Approval, and DoD Approval.
  • Past Performance will be evaluated for acceptability (recent and relevant).
  • Price will be evaluated for reasonableness.

• This acquisition is set aside for Small Business.

• All referenced documents are available on www.SAM.gov.

• The Government may employ AI tools in proposal evaluation, but final decisions remain with Government personnel.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for transportation movement services to support the United States Military Academy (USMA) at West Point.

• Provide a sufficient array of vehicles to support Transportation Movement Requests (TMRs) as needed.

• Execute TMRs within the requested timelines.

• Properly staff and execute Overtime (OT) requests when given in excess of 48 hours notice.

• Maintain access to the USMA Transportation Application at all times.

• Provide written weekly updates on TMR execution by Friday mornings.

• Provide CDRL-01 (industry standard report detailing operations and workload) by the third day of every month.

• Vehicles must be adequately maintained, clean, and ready to execute TMRs.

• Services must be provided in accordance with TMR timelines.

• OT TMRs must be executed when given in excess of 48 hours notice.

• Contractor must maintain primary and alternate users for the USMA Transportation Application.

• Weekly updates require a concise summary of missions executed and any issues identified (AQL: 90%).

• Monthly reports (CDRL-01) require industry standard detailing of operations and workload (AQL: 90%).

• Acceptable Quality Levels (AQLs) are generally 98% for timeliness and quality of services, and 100% for application access.

• Services are required every single day of the year, including federal holidays.

• A significant reduction in workload (estimated 50%) is expected from approximately June 1 to July 31 annually due to summer break. Contractors should factor this into their proposals.

• The document includes maps indicating the "USMA BOS Trans Region" and specific areas within it. It also notes that areas within the highlighted region shall not be included in the contractor's assessment of workload or cost.

• The contractor is required to provide services every day of the year.

• The contractor must provide all correspondence related to CDRLs and weekly reports via listed email addresses. Telephonic communications are encouraged for day-to-day operational issues and RFIs, but should not hinder operational execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide supplemental transportation support for United States Military Academy (USMA) cadets, staff, and faculty, excluding transportation already covered by Base Operations Support (BOS).

• Provide transportation for 1-50 personnel at a time between USMA and area airport terminals (JFK, LaGuardia, Newark, Stewart).

• Provide transportation for USMA cadets to medical facilities within a 150-mile radius of West Point, NY, including one-way or round trips as specified.

• Utilize a Contractor-Owned Contractor-Operated (COCO) vehicle fleet, with the contractor responsible for all maintenance and costs.

• Resources may include Charter Buses, 4-door Sedans, and 15-passenger Vans/Airporters.

• No Government Furnished Equipment (GFE) will be provided.

• Execute Transportation Movement Requests (TMRs) within the requested timeline, with TMRs provided at least 24 hours in advance.

• Overtime (OT) TMRs require at least 48 hours' notice.

• Utilize the "USMA Transportation Application" system for TMRs.

• Provide written weekly updates on executed TMRs and establish internal tracking systems.

• Submit a monthly "Operations Report" (CDRL-01) by the third day of each month.

• Conduct semi-annual Performance Management Reviews using the provided template.

• Not explicitly defined in this excerpt, but implies operations within the USMA area and to specified medical facilities.

• Contractor must obtain network access to the "USMA Transportation Application" system.

• Designate primary and alternate Points of Contact (POCs) for network access and duty availability.

• Adhere to security and compliance regulations, including Army Contractor Manpower Reporting, adjudication standards (NCIC-III, TSDB), obtaining installation access badges, and returning issued government property.

• All personnel entering Army-controlled installations must undergo law enforcement background and NCIC checks.

• Complete local iWATCH program training within 30 calendar days of contract award (new employees within 10 days of starting work).