Combined Solicitation Wood National Cemetery Privacy Fence Panels Supply

Other / Unclassified

This document is NCA Directive 3000, titled "Operational Standards and Measures for VA National Cemeteries." It establishes and updates policies and procedures for operational standards and performance measures across all VA national cemeteries. The directive supersedes a previous version dated January 4, 2010, and incorporates current organizational structures, roles, and responsibilities.

This directive is relevant to potential bidders as it outlines the operational standards and performance measures that VA national cemeteries must adhere to. Understanding these standards is crucial for any vendor seeking to provide services or products related to cemetery operations, as compliance with these measures may be a requirement in future solicitations. The document details the responsibilities of various NCA offices in establishing, evaluating, and updating these standards, and references related publications and standard operating procedures (SOPs) that may be pertinent to specific operational areas.

Form / Attachment / Pricing Sheet

This document, titled "DIGNITY CLAUSE," outlines specific requirements for handling headstones and markers in National Cemeteries. It details the expected conduct of contractor personnel to ensure respect for the deceased and the cemetery grounds.

• Contractor personnel must exercise special care, reverence, dignity, and respect when working in national cemeteries.
• Contractors cannot walk, stand, lean, sit, or jump on headstones or markers, nor drive over them.
• Tools, equipment, or other items must not be placed or leaned on headstones or markers.
• Care must be taken to avoid scratching or damaging markers.
• The contractor is responsible for replacing damaged headstones and markers, and for restoring any damaged turf.
• If any activity results in the exposure or damage to remains, containers (casket or urn), or outer burial containers, the contractor must immediately contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.
• Any doubts regarding proper procedures should be brought to the attention of the COR, Director/Assistant Director, or CO.
• The contractor is required to discuss this guidance with employees and subcontractors.

This clause is critical for any bidder whose work may involve or be performed within a national cemetery. It highlights specific operational constraints and responsibilities related to the preservation and respect of cemetery grounds and remains, which may impact work methods, scheduling, and potential liabilities.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet provided for potential contractors to return their best and final pricing. The government requests pricing in this format. Potential contractors are responsible for ensuring the accuracy of their pricing before the solicitation closes.

• Services: Details the specific items for which pricing is requested.
• Line Items: Includes descriptions such as:
  • Pre-Built Sections (Granite Simulated Stone Privacy Fence)
  • Extra posts
  • Matching Granite Post Caps
  • Decorative stones
  • Bags of concrete mix (Quikrete)
• Quantity and Unit: Specifies the estimated quantity and unit of measure for each item.
• Unit Price & Extended Price: Fields for the bidder to enter their pricing. The provided sheet shows a subtotal of 0.0, indicating these fields are to be completed by the bidder.

This pricing sheet is critical for bidders to accurately quote their costs for the specified materials. It directly impacts proposal preparation and the final evaluation of the offer. Bidders must ensure their submitted pricing is complete and accurate as per the instructions.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure Privacy Fence Panels Supply for Wood National Cemetery. The government intends to award a firm-fixed-price purchase order.

• Supply of Privacy Fence Panels.

• Detailed requirements are outlined in the Statement of Work (Attachment A) and Cemetery Operational Standards (Attachment B).

• Contract Type: Firm-Fixed-Price, Indefinite Quantity.

• Period of Performance: One (1) base year with four (4) one-year option periods.

• Delivery/Acceptance Location: Wood National Cemetery, 5000 W National Ave, Milwaukee, WI 53295.

• Proposal Submission Deadline: June 5, 2026, 4:00 PM EST.

• Quotes must be submitted via email to April.Graves@va.gov.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) basis, considering Price, Technical Acceptability, and Past Performance.

• Questions Deadline: May 29, 2026, 4:00 PM EST. Submit questions via email to April.Graves@va.gov.

• Set Aside Type: Service-Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 423390 (Other Construction Material Merchant Wholesalers) with a business size standard of 100 employees.

• All prospective Quoters must be registered in the System for Award Management (SAM).

• Quotes must be submitted in four (4) separate documents (Volumes A, B, C, D).

• Pricing must be all-inclusive of delivery, taxes, fees, and incidental costs.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01.

Statement of Need

To procure simulated stone fence materials, posts, caps, decorative stone, and concrete mix for Wood National Cemetery.

• Pre-Built Fence Sections: 540 linear feet of dark gray granite simulated-stone, commercial-grade privacy fence (6-foot tall x 6 foot wide x 2 inches thick). Must withstand hurricane-force winds (up to 110 mph sustained, 130 mph gusts), be made of LLDPE plastic reinforced with galvanized steel, stable in extreme temperatures (-40°F to 140°F), and block 98% of direct sound (STC rating of 26).

• Posts and Caps: 94 sets of 5"x5"x102" posts and outside caps, compatible with the fence sections, foam-filled with steel insert, and wrapped in low-density polyethylene. All fence components must be Dark Gray.

• Decorative Stone: 30 US tons of gray (Shooting Star) decorative stones, approximately 1 1/2 inches in size.

• Concrete Ready Mix: 362 bags of high-strength 4000 psi concrete mix meeting ASTM C 387 standards.

• Period of Performance: 90 calendar days from the date of contract award.

• Place of Performance: FOB Destination at Wood National Cemetery, 5000 W. National Ave, Building 1301, Milwaukee, WI 53295.

• Delivery: Materials to be delivered only when requested by the Contracting Officer Representative (COR). Vendor provides transportation and offloading. Delivery price included in the total contract price.

• Delivery Truck Restrictions: A 15-ton load capacity limit for trucks delivering to the Maintenance Compound; no side-dump or pup-trailers permitted in this area.

• Contractor Personnel: Must adhere to NCA rules of behavior, maintain decorum, courtesy, and respect within the cemetery. Personnel must be trained in NCA rules and aware of surroundings to prevent damage to government property. Must meet all safety requirements (NCA Safety Officer, VA, OSHA, State of South Dakota).

• Licenses and Permits: Contractor must obtain all necessary licenses and permits.

• Insurance: Contractor must maintain personal liability and property damage insurance as required by South Dakota law.

• Compliance: Must comply with all applicable Federal, State, County, city laws, and EPA guidelines.

• Changes: Deviations to delivery schedules or hours require written request and COR approval.

• Site Condition: Areas must be left in a condition equal to or better than found. Contractor is responsible for repair/replacement costs of any damages caused by neglect.

• Debris Removal: Contractor must remove all debris and trash generated by their work daily.

• Invoicing: Submit electronic invoices through Tungsten network within 10 calendar days after material delivery.

• Identification: Required for contractor vehicles and personnel.

• Access: Cemetery access via main entrance at 20901 Pleasant Valley Drive, Sturgis, SD 57785. Driver to await drop-off instructions.

• Documentation: Valid driver's license / DOT CDL appropriate license, and insurance documents.

• Dignity Clause: Strict adherence to respecting headstones, markers, and remains within the cemetery is required. Contractor is responsible for replacing damaged headstones/markers and restoring turf. Any damage to remains or burial containers requires immediate contact with COR/CO.

Form / Attachment / Pricing Sheet

This document is Attachment B, "Past Performance Questionnaire." It is designed to collect information about a contractor's previous relevant experience for evaluation purposes.

• Instructions: Contractors must list at least three (3) comparable federal, state, local government, or private contracts completed or current within the last five (5) years. National Cemetery Administration (NCA) contracts should be listed first, followed by non-NCA contracts.
• Questionnaire Fields: The form requires detailed information for each listed contract, including:
  • Contract Number
  • Contractor Name, Address, Zip Code
  • Telephone Number
  • Email Address
  • Type of Contract
  • Contract Dollar Value
  • Date of Award (or status if not completed)
  • Type/Extent of Subcontracting
  • Percentage of Work completed by the Contractor
  • Description of Supply/Services provided, location & relevancy of work
  • Address, Telephone Number & Email of the Contact Person and Position

Bidders must complete and submit this questionnaire as part of their proposal to demonstrate their past performance and relevant experience. The information provided will be used by the government to evaluate the contractor's ability to successfully perform the requirements of the opportunity.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes only. It is not a solicitation or request for proposals. The government is seeking information from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) interested in and capable of providing privacy fence panels, concrete, and decorative stone.

The anticipated requirement includes:

• Pre-Built Privacy Fence Sections: 540 Linear Feet, dark gray granite color, simulated stone pattern, commercial-grade polyethylene, 6-foot-tall x 6-foot-wide sections. Must withstand 110-130 mph wind gusts and temperature extremes (-40ºF to 140ºF). Includes posts and caps.

• Matching Granite Color Extra Posts: 4 posts (5” x 5” x 102”).

• Matching Granite Color Post Caps: 94 caps (5” x 5”).

• Decorative Stones: 30 US tons (Large, approximately 1 ½”, “Shooting Star” pattern, matching existing stones on site).

• Concrete Mix: 352, 80-pound bags (Quikrete or equivalent).

• Response Due Date: April 17, 2026, by 4:00 PM EST.

• Submission Method: Email to April.Graves@va.gov.

• Subject Line: Must include "36C78626Q50144 Wood National Cemetery".

• Company Name, Address, Point of Contact (phone, fax, email)

• DUNS number / UIE number

• Business Type (e.g., SDVOSB, VOSB)

• Capability Statement addressing qualifications, years of experience, and ability to perform.

• Relevant FSS, NAC, GSA Contract vehicles held, and if the items are available on those schedules.

• Feedback or suggestions on salient characteristics (or N/A).

• List of available options to meet needs.

• Any questions about the requirements.

• Sample pricing for each deliverable, if available.

• 423390 (Other Construction Material Merchant Wholesalers) with a 100-employee limit.

• The submission of pricing, capabilities, and other market information is encouraged per FAR 10.002(b)(2).

• This is not a solicitation, and no contract award is guaranteed.