South Texas Custom Surgical Packs Brand Name or Equal

Solicitation / RFP / RFQ

This is a DRAFT solicitation for custom surgical packs for the Audie L. Murphy VA Medical Center and its supporting facilities. The government is seeking to establish a 5-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract. This document is intended to solicit questions and comments from potential offerors; it is not an invitation to submit quotes at this time. No quotes or technical capability statements will be reviewed.

• Provision of custom surgical packs tailored to surgeons' specific needs.

• Packs must comply with the Trade Agreement Act (TAA) and be approved by local clinical staff.

• Contractor must maintain an adequate stock of custom packs to meet caseload demands.

• Standard delivery within 24 hours, Monday-Friday; emergency same-day delivery available.

• Local manufacturer representation available 5 days/week.

• Assignment of a dedicated Customer Service Manager.

• Color-coded labeling system for easy identification.

• Manufacturer must own sterilization facilities.

• Quarterly pack reviews and updates.

• Ability to maintain 35,000 individual pack components.

• The solicitation includes detailed content listings for various pack types (e.g., Cardiac Cath Pack, CT CABG-LF, Cysto Pack, Double Basin Set-LF, Endovascular Pack, Extremity, General Laparoscopy, Head and Neck Pack, Major Vascular, Minor Vascular Pack, Neuro Pack, Shoulder, Surgery Admin Kit, Total Hip-LF, Total Knee-LF, Turnover Kit, Urology Laparoscopic).

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

• Period of Performance: 5 Years (Ordering Periods 1-5 from 09/01/2026 to 08/31/2031)

• Minimum Order: $10,000.00

• Maximum Order: $4,000,000.00 per item or combination of items.

• All questions and comments must be submitted via email to janice.malbon@va.gov and francisco.mendoza@va.gov with the subject line "DRAFT 36C25726Q0157 Solicitation".

• Include section and page number for each comment or question.

• The final solicitation will be evaluated on Technical and Price, with award to the lowest priced, technically acceptable responsible offeror.

• The acquisition is unrestricted.

• NAICS Code: 339113

• Size Standard: 500 Employees

• This is a draft solicitation to gather questions and comments.

• Offerors are encouraged to propose improvements to pack contents.

• Invoices must be submitted electronically via the Tungsten Network.

• Contractors must maintain active registration in SAM.gov.

Form / Attachment / Pricing Sheet

This document details the contents of various sterile procedure trays offered by Medline Industries for VAMC San Antonio. It lists the specific items included in each tray, their quantities, unit of measure, item numbers, descriptions, vendor part numbers, and vendor names. This information is crucial for potential bidders to understand the exact components of the medical kits being procured.

The document is organized into sheets, each representing a different type of procedure tray (e.g., CARDIAC CATH PACK, CT CABG-LF, CYSTO PACK, ENDOVASCULAR, MAJOR VASCULAR, MINOR VASCULAR, NEURO, SHOULDER, TOTAL HIP, TOTAL KNEE, SURGERY ADMIT KIT, TURNOVER KIT). Each sheet provides a detailed itemized list of all components within that specific tray.

Bidders can use this document to:

• Verify if they can supply the specified items.
• Understand the scope and complexity of the required kits.
• Identify potential suppliers or manufacturers for individual components.
• Prepare accurate quotes or proposals based on the detailed item lists.
• Assess the overall value and composition of the medical supply packages.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance objectives, standards, and surveillance methods for custom surgical packs.

• Delivery: Orders must be shipped/delivered within 24 hours of receipt by the vendor, Monday-Friday.

• Emergency Delivery: Same-day emergency delivery is required, with requests fulfilled within 24 hours of placement.

• Labeling: A color-coded labeling system is required for easy identification of custom packs.

• Contents: Each pack must contain all specified items. If an item is unavailable, an approved alternate must be provided.

• Sterility: All packs must be sterile and maintained in a sterile condition until use.

• Delivery: 95% of orders shipped/delivered within 24 hours.

• Emergency Delivery: 100% of emergency requests fulfilled within 24 hours.

• Labeling: 95% of packs correctly labeled with the color-coded system.

• Contents: 95% of packs contain all specified items or approved alternates.

• Sterility: 100% of packs are sterile and ready for patient care.

• Quarterly review of order receiving reports and submitted orders.

• Continuous review of all emergency requests.

• Random sampling and quarterly review of received packs.

Not specified in the provided text.

Not specified in the provided text.