Sterile Processing Service (SPS) Water Testing - STX VAMC

Solicitation / RFP / RFQ

This solicitation is for Sterile Processing Systems (SPS) water testing, maintenance, and repair services for the South Texas Veterans Healthcare System facilities. The services are critical for ensuring clinical departments have a readily available supply of sterile equipment. The scope includes testing, maintenance, and repair of sterile processing water systems to ensure effective water quality for processing medical devices, adhering to the ANSI/AAMI ST108:2023 standard.

• Testing, maintenance, and repair of sterile processing water systems.

• Adherence to the ANSI/AAMI ST108:2023 standard for water quality.

• Installation of continuous in-line monitoring devices for pH, Conductivity, and Flow Meters.

• Maintenance of RO systems, DI tanks, and system filters.

• Quarterly RO system sanitization and Distribution Loop sanitization.

• Monthly water monitoring program at specified locations.

• Provide monthly quality reports and testing/service reports.

• Perform re-testing within 7 calendar days if there is an increase in bacteria or endotoxin.

• Provide Ozone Sanitization and three days of testing following intensive growth of bacteria or endotoxin.

• Install additional sample test ports as marked.

• Contractor must be available 24/7 for servicing equipment and respond within 24 hours of initial notification.

• Provide a safety plan, including an Activity Hazard Analysis (AHA) and Personal Protective Equipment (PPE).

• Provide written certification of negative Tuberculosis (TB) screening for all assigned employees.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Base Year (June 30, 2026 - June 29, 2027) with four (4) option years.

• Estimated Value: Not explicitly stated, but a "not to exceed" amount of $140,000.00 per year is mentioned for Emergency Services.

• Offer Due Date: June 5, 2026, at 10:00 am CST.

• Proposals must be submitted via email in two separate PDF volumes (Volume I: Solicitation, Offer, Representations, Certifications, and fill-in clauses; Volume II: Technical Approach - Redacted).

• Evaluation Factors: Technical Capability, Price, and Past Performance.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government.

• Site Visits: Scheduled for May 15, 2026.

• This acquisition is set aside for Small Business.

• Offers are solicited only from VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• All questions must be received by May 29, 2026.

• Failure to submit a complete offer or adhere to submission instructions will result in removal from consideration.

Sources Sought Notice

This notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPO-W) on behalf of the South Texas VA. The requirement is for testing, maintenance, and repair of Sterile Processing Systems (SPS) water systems. This is a critical component for hospitals to ensure a readily available supply of sterile equipment. The updated AASI/AAMI ST108:2023 Standard has increased the need for monthly critical water sampling at "every point of use."

• Testing, maintenance, and repair of sterile processing water systems.

• Monthly critical water sampling at "every point of use."

• This is a Sources Sought Notice to define procurement strategy (set-aside, sole source, unrestricted) for a future solicitation.

• The contract period is Base 4 OY (4 years).

• NAICS Code: 541380 (Testing Laboratories)

• Product Service Code: H146

• Responses are due by 10:00 AM Central Time on Tuesday, April 27, 2026.

• Responses must be submitted via email to shawn.reinhart@va.gov.

• The email subject line must state: 36C25726Q0448, Sources Sought Notice.

• The email body must include specific information as detailed in Paragraph 5 of the notice (Business Name, Address, Point of Contact, SAM UID, SAM registration status, SBA Small Business Search registration, NAICS code, Business Size, Type of Business, GSA or VA FSS Contract Number if applicable).

• DO NOT PROVIDE ANY INFORMATION OUTSIDE OF WHAT IS CONTAINED IN PARAGRAPH 5.

• The VA is NOT asking for a capability statement.

• Estimated market research pricing should be submitted.

• The VA is particularly interested in determining the availability of Small Businesses that can provide this service.

• Information gathered may be used to determine potential set-asides.

• This notice is for informational and planning purposes only and does not constitute a solicitation.

• Responses are not offers and cannot be accepted to form a binding contract.