Strategic Quality Support System (SQSS) - Ft Yuma Health Care Center

Performance Work Statement (PWS)

To provide a comprehensive, web-based Strategic Quality Support System (SQSS) for the Fort Yuma Health Care Center (FYHCC) to support Accreditation Association for Ambulatory Health Care (AAAHC) accreditation readiness and ongoing healthcare quality management.

• Provide a secure, fully web-based SQSS system.

• Track and document 4,000-5,000 accreditation and compliance-related tasks.

• Offer automated reminders, alerts, and notifications for tasks.

• Generate compliance, accreditation readiness, and performance reports.

• Allow task assignment and reassignment across departments and roles.

• Support monitoring and trending of deficiencies and corrective actions.

• Provide centralized access to policies, procedures, and accreditation documentation.

• Support all 16 major healthcare quality functions.

• System must be contractor-hosted, accessible via a secure web platform without local installation.

• Provide all necessary software, configuration, implementation, maintenance, reporting, training, and technical support.

• System uptime: at least 99% (excluding scheduled maintenance).

• Advance notice for scheduled maintenance: at least 72 hours.

• Data security: Comply with HIPAA, HHS, IHS, and Federal cybersecurity requirements.

• Data breach notification: within 24 hours of discovery.

• Reporting: Monthly compliance and accreditation readiness reports (task completion, overdue items, trends, corrective actions, department performance, staff performance). Reports must be exportable in PDF and Microsoft Excel.

• Period of Performance: One 12-month base year and four 12-month option years.

• Anticipated Dates:

  • Base Year: 6/15/2026 – 6/14/2027
  • Option Years 1-4: 6/15/2027 – 6/14/2031

• Includes an implementation/configuration period and a recurring services period.

• Place of Performance: Not explicitly stated, but implied to be for FYHCC.

• Data Ownership: All data entered is the sole property of the Government.

• Transition: Contractor must provide data in an agreed-upon format and assist with transition activities upon contract expiration/termination.

• System Acceptance: Requires successful implementation, COR validation, training completion, reporting demonstration, and resolution of deficiencies.

Form / Attachment / Pricing Sheet

This document is the "Indian Economic Enterprise Representation Form" required by the Buy Indian Act. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" (IEE) as defined by HHSAR 326.601. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation and resultant contract.

• Solicitation/Sources Sought/RFI #: Field to enter the relevant identifier.
• Project Title: Field to enter the project title.
• Date: Field to enter the date.
• Representation: Offerors must check a box to indicate if they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Name of Federally Recognized Tribal Entity: Field for the name of the tribal entity.
• Name of the 51% owner of IEE Firm: Field for the name of the 51% owner.
• Business Name: Field for the business name.
• Certifying Signature: Field for the certifying signature.
• Unique Entity Identifier (UEI) Number: Field for the UEI number.
• Print Name: Field for the printed name of the certifier.

Bidders must complete and submit this form to self-certify their eligibility as an Indian Economic Enterprise. Failure to meet the definition of an IEE throughout the solicitation, award, and contract performance periods can lead to penalties. Offerors must also be registered with the System of Award Management (SAM). This form is crucial for any offeror seeking to be considered for contracts set-aside under the Buy Indian Act.