Supply and Delivery of Medical Machines and Equipment

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the Supply and Delivery of Medical Machines and Equipment. The U.S. Embassy in Manila is soliciting quotations for these items.

• Supply and Delivery of Medical Machines and Equipment. Specific details are in an attached file.

• Products and Services must be in compliance with the National Defense Authorization Act (NDAA).

• Specific clauses related to Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-24, 52.204-25, 52.204-26) are applicable.

• Offerors must provide a minimum of two (2) recent contracts for similar requirements completed within the past three years, including customer contact information, timelines, and performance outcomes. Vendors without similar contracts must submit a written statement demonstrating their ability to meet delivery requirements.

• Offerors must provide brochure/specifications/photos of offered items.

• Offerors must provide a delivery statement confirming delivery within 45 business days upon receipt of Purchase Order.

• Offerors must provide available warranty details.

• The document references "Standard Form 18 (Rev. 6/1995)".

• The attached FAR/DOSAR Clauses will form part of the resultant order.

• Any actions over $40k require prospective vendors to be registered in the System for Award Management (SAM).

• Payment will be made via Electronic Fund Transfer (EFT) within 30 days of receipt of the original and correct statement of account.

• Proposal Submission Deadline: June 08, 2026, no later than 12:00 NN (Philippine local time).

• Offers must be in English and incomplete offers will not be accepted.

• Electronic submissions are acceptable via email to ManilaPurchasing@state.gov.

• Offers must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format.

• File size must not exceed 10MB. For larger files, submissions must be made in separate files, each less than 10MB.

• Required submission items include: Completed SF18, Technical Specifications (Excel File), Completed FAR/DOSAR Clauses, Past Performance and Capability documentation, Brochure/Specifications/Photos, Delivery Statement, and Warranty Details.

• Evaluation criteria are not explicitly detailed in the provided pages, but adherence to all requirements is stressed.

• The RFQ is marked "IS NOT A SMALL BUSINESS SET-ASIDE".

• Foreign firms must submit prices and receive payment in local currency.

• U.S. firms are eligible for payment in U.S. dollars.

• The U.S. government does not sign documents or agreements outside of the organization for order confirmation. A fully approved and signed purchase order by the Contracting Officer serves as confirmation.

• Offers are firm fixed-price and VAT Exempt.

• Brand Name or Equal is considered per FAR 52.211-6.

• Foreign currency offers will be evaluated using the US Embassy Exchange Rate on the date specified for receipt of offers.

Form / Attachment / Pricing Sheet

This document provides the technical specifications for medical machines and equipment required for the opportunity. Bidders are instructed to fill out applicable fields related to their offer and submit photos and specifications for each proposed item. Bidders should not edit or revise the description or quantity columns.

• Item 1: Electrosurgery Cautery Machine (BONART ART-E1 or equivalent) - Max power 70W, Work frequency 1.5-1.7MHz, Dimensions 23x22.5x8.5 cm. Requires 2 units.
• Item 2: Ultrasound Machine (VSCAN WITH DUAL PROBE HANDHELD ULTRASOUND SCANNER or equivalent) - Hand-held, multipurpose imaging, B/W and color doppler, 5-inch screen. Requires 1 unit.
• Item 3: Portable X-Ray Machine for Human (SRI SR-130 or equivalent) - High frequency, kVp 40-100, mA 15 & 30, mAs 0.15-100. Requires 1 unit.
• Item 4: Medicine Emergency Cart - Metal sheet construction, 3 drawers, 2 doors, stainless steel top, IV hook, 4 caster wheels with locks. Dimensions 15x25x36 inches. Requires 3 units.
• Item 5: Blood Pressure Digital Arm w/ Adaptor (TOPCARE or equivalent). Requires 3 units.
• Item 6: Weighing Scale Infant. Requires 2 units.
• Item 7: Weighing Scale Adult. Requires 2 units.
• Shipping Cost: Includes delivery to JJLL Property Warehouse, Camp General Emilio Aguinaldo, Quezon City, Manila, Philippines. For offshore vendors, Incoterm must be Delivered at Place Unloaded (DPU).
• Delivery Lead Time: No more than 45 business days upon receipt of Purchase Order.

This document details the specific medical equipment required, including model names (or equivalents), detailed specifications, and quantities. Bidders must use this information to prepare their offers, ensuring proposed items meet the specified technical requirements and to calculate total costs including shipping and delivery within the specified timeframe.