Supply of Diesel Fuel S500 for Generator Refueling at U.S. Consulate São Paulo

Quick Summary

The U.S. Consulate General São Paulo, under the Department of State, is soliciting quotations for a one-time delivery of approximately 48,000 liters of Diesel Fuel S500 for generator refueling at its facility in São Paulo, Brazil. This is a Request for Quotations (RFQ) under FAR Part 13, Simplified Acquisition Procedures. The government intends to award a contract to the responsible company submitting the lowest-priced, technically acceptable offer. Quotations are due by April 23, 2026, at 5:00 PM Brazil local time.

Scope of Work

The selected contractor will be responsible for:

• Supplying and delivering high-grade Diesel Fuel S500 to refill the main fuel tank at the U.S. Consulate São Paulo.
• Ensuring the unit price includes all labor, materials, fuel quality certification, insurance, overhead, profit, and transportation.
• Transporting fuel, parking the truck, refilling the tank (20m distance), grounding the truck during refill, and providing a quality certification for the diesel.
• Delivering all completed work and performing site cleanup.
• Coordinating with Facility Management for the project start date and submitting employee, vehicle, and equipment information five business days prior to work commencement.
• Providing all personal protective equipment (PPE) and tools.
• Protecting all structures, utilities, pavements, and office furniture within the work area, and being liable for any damages.
• Containing fuel leaks and repairing any damage caused by them at no cost to the U.S. Government.

Contract & Timeline

• Contract Type: Purchase Order (implied from RFQ under FAR Part 13)
• Period of Performance: Delivery within 10 calendar days after receipt of Notice to Proceed (NTP).
• Set-Aside: None specified.
• Quotation Due: Thursday, April 23, 2026, by 5:00 PM Brazil local time.
• Published: April 6, 2026.
• Estimated Value: Award will be based on the lowest-priced, technically acceptable offer.
• Payment Terms: Within 30 days after delivery and acceptance.

Submission & Evaluation

• Submission Method: Electronically to saopauloprocurement@state.gov and CanosMG@state.gov.
• Required Documents: Completed SF-1449 (Section 1), Pricing (Section 1, Block 23), Representations and Certifications (Section 5), Proof of SAM registration with UEI number, and Past Performance Information (Section 4).
• File Format: MS-Word, MS-Excel, or PDF (max 30MB per email).
• Language: Quotations must be in English.
• Award Basis: Lowest-priced, technically acceptable, responsible quoter.

Additional Notes

• Eligibility: Offerors must be registered in the SAM (System for Award Management) database prior to submission.
• Questions: Contact Magno Canos at CanosMG@state.gov.
• The document incorporates numerous FAR and DOSAR clauses by reference.