TAFB MACC-BOA | Formal RFP for WWYK240146 - Design & Implement Monitoring & Control System for IWCS, Bldg. 62516

Solicitation / RFP / RFQ

This document, "Section L - Instructions, Conditions, and Notices to Offerors," provides detailed guidance for preparing proposals for a single construction order. It outlines the source selection procedures, proposal format, content requirements, and submission instructions. The acquisition will utilize Lowest Priced Technically Acceptable (LPTA) Source Selection procedures.

• Proposals must include all data and information requested in this ITO and comply with the OPR and its attachments.

• Offerors must submit only one proposal; multiple submissions may be deemed technically unacceptable.

• Proposals must include a cover letter delineating any exceptions taken to the OPR terms and conditions with accompanying rationale.

• Electronic proposals must be submitted in a format readable by MS Word, Excel, PowerPoint, MS-Project, and Adobe Acrobat (PDF). PDF files must be text-searchable.

• Proprietary information must be marked on each page.

• Each page must contain the legend "CUI SOURCE SELECTION INFORMATION – SEE RFO 2.101 and 3.104" at the bottom.

• The contract type is not explicitly stated, but it is for a single construction order under a Multiple Award Contract (MAC) BOA.

• Proposals must be submitted to the Procurement Contracting Officer (PCO) no later than the response date stated on the SF 1442, block 13a.

• The PCO is the sole point of contact for this acquisition.

• Email submissions must include "Company Name, Source Selection Information – See RFO 2.101 and 3.104" in the subject line. File suppression utilities (e.g., zip files) will not be accepted via email.

• The Government intends to award without exchanges, but reserves the right to conduct exchanges if deemed in its best interest.

• Proposals will be evaluated based on technical factors (Capability and Management, Schedule and Planning) and Price.

• Technical Volume requirements include a Cover Sheet and Project Narrative detailing understanding of scope, methodology, site verification, user impacts, property protection, drawings, calculations, and estimating notes.

• Price Volume requirements include a Cover Sheet, Detailed Price Proposal (design and construction), and Price Supporting Documentation.

• A Bid Guarantee (minimum 20% of proposal, 100% requested) is required.

• Not explicitly stated in this document.

• Offerors are cautioned that noncompliance with the terms and conditions of the OPR may result in their proposal being determined ineligible for award.

• Any amendments to the OPR must be acknowledged; failure to do so may render the proposal ineligible for award.

• Proposal acceptance period (validity) is specified on the SF 1442, block 13d.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Offerors must provide contact information for decision-making and negotiation authority.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the Design & Implement Monitoring & Control System for IWCS, B62516 at Tinker Air Force Base, Oklahoma.

• Furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals for the design and implementation of the specified system.

• Perform a site investigation to verify existing conditions and identify necessary logistical, architectural, and structural work elements.

• Provide assemblies, framework, fixtures, or apparatus not explicitly identified in the project drawings, specifications, or SOW.

• Information provided by the Government regarding floor plans, dimensions, data, and utility locations is approximate and must be field-verified by the Contractor.

• Project Manager (PM): Minimum 10 years of combined experience, including at least 2 years as a Project/Program Manager. Responsible for overall order performance.

• Alternate PM: Same qualifications as PM.

• Quality Control Manager (QCM): Minimum qualifications as per specification section 01 45 00.00 10. Responsible for managing the Contractor Quality Control Program.

• Alternate QCM: Same qualifications as QCM.

• Site Safety and Health Officer (SSHO): Minimum qualifications as per EM 385-1-1. Responsible for managing the Contractor Health and Safety Program.

• Alternate SSHO: Same qualifications as SSHO.

• Project Superintendent: Minimum 5 years of construction experience, with at least 2 years as a superintendent on similar commercial projects. Familiar with EM 385-1-1.

• Alternate Superintendent: Qualifications same as Superintendent, but previous superintendent experience is not required.

• Contractor Personnel: Must have current/valid licenses and certifications. Personnel must be easily recognizable as contractor employees (distinctive clothing or badges).

• Quality Control: Contractor is responsible for providing, inspecting, and documenting quality. Includes an inspection system, deficiency prevention, and inspection files.

• Health and Safety: Adherence to Commander's Statement of Safety Intent, OSHA Voluntary Protection Program (VPP), Emergency Evacuation Procedures, Mishap Reporting, and Bioenvironmental Regulations.

• Controlled/Restricted Areas: AF Form 1199C (Secure Area Badge) required for access. Designated escorts are mandatory, with specific submission timelines for authorization.

• Affirmative Procurement: Contract includes EPA-designated and USDA-designated biobased items.

• Environmental Management: No known asbestos, heavy metals, or lead-based paint concerns, but Contractor must notify CO/COR of any suspect conditions encountered.

• Work to be performed at Tinker Air Force Base, Oklahoma.

• Normal working hours are 0700-1600 Monday-Friday, with exceptions for utility outages. Work outside normal hours for schedule adherence is at no additional cost to the government.

• Badging: AFMC Form 387 required for all personnel prior to commencing work.

• Documentation: Submittals must follow specification section 01 33 00, including electronic submission and digital signatures where required.

• Drawings: Must be created in AutoCAD (.dwg) format and adhere to Tri-Services A/E/C CADD Standard Release 6.0. PDF format required for submittals.

• File Naming Conventions: Strict adherence to standardized naming conventions is required.

• Construction Schedule: Baseline schedule due within 10 days of NTP, using NAS/Critical Path Method. Must include cost loading.

• Progress Reporting: Weekly reports required, detailing percentage of work completed.

• Submittal Register: Contractor to review and revise the Government's submittal register.

• Design/Engineering: Limited to 'delegated design' products.

• Record Drawings: Working as-built drawings ('Redline' Set) and final Record Drawings required.

• O&M Manuals and Training: Required 30 days prior to final inspection.

• DD Form 1354: Required 14 days prior to final inspection.

• Attachments: Includes Appointment of Security Representative Letter, Controlled Area Training materials, and Recovered Materials Determination Form.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an acquisition utilizing Lowest Priced Technically Acceptable (LPTA) Source Selection procedures. The Government intends to award to the responsible offeror whose proposal is technically acceptable and conforms to all requirements, providing the best value to the Government. The Government reserves the right to award without discussions or exchanges, and may conduct discussions if deemed necessary.

• Proposals must meet all Order Proposal Request (OPR) requirements, including terms and conditions, representations and certifications, and Statement of Work (SOW) requirements.

• Offerors must clearly identify any exceptions to OPR terms and conditions with supporting rationale.

• The acquisition is for construction projects with an estimated magnitude less than $10M.

• Technical tradeoffs will not be made, and no additional credit will be given for exceeding technical requirements.

• Technical Evaluation:

  • Based on the offeror's approach to meeting technical requirements.
  • Evaluated on two subfactors: Capability and Management, and Schedule and Planning.
  • Each subfactor must receive an "Acceptable" rating; a single deficiency results in an unacceptable rating for that subfactor and the proposal being un-awardable.
  • Risk will be considered within subfactor ratings; only Low Risk approaches are acceptable.

• Price Evaluation:

  • Evaluated for reasonableness, balanced pricing, and realism.
  • Unreasonable or unbalanced pricing may result in the proposal being deemed ineligible for award.
  • Price realism requires the proposed price to demonstrate an understanding of requirements and not pose an unacceptable risk to performance.

• Award Basis: Award will be made to the lowest evaluated priced proposal that is technically acceptable and meets all other solicitation requirements.

• Not explicitly stated in this document, but the acquisition is for construction projects.

• The Source Selection Authority (SSA) will base the decision on an integrated assessment of proposals against all source selection criteria.

• The Government reserves the right not to award an order, depending on proposal quality, prices, and fund availability.

• If discussions are conducted, a competitive range will be established, and offerors may be eliminated from the competition.

• Offerors excluded from the competitive range may request a debriefing.

Form / Attachment / Pricing Sheet

This document contains a collection of detailed engineering drawings and plans related to the "WWYK240146 MONITORING & CONTROL SYSTEMS FOR IWCS" project at Tinker AFB, Oklahoma. It outlines the design and implementation of monitoring and control systems for the Integrated Water Control System (IWCS).

• Civil Site Plans (Sheets C-100 to C-104): Depict overall site layout, utility maps, and specific site plans for lift stations (IW-LS-3, IW-LS-10, IW-LS-2280, IW-LS-6 North & South).
• Civil Details (Sheet C-501): Provides standard details for silt fences, silt logs, and pavement repairs.
• Civil Vault Details (Sheet C-502): Illustrates general concrete vault details and specific details for lift station vaults.
• Structural General Notes (Sheet S-001): Outlines applicable codes, design criteria (loads, wind, seismic), and material specifications for structural components.
• Instrumentation Demo Details (Sheets YD101-YD104): Shows existing conditions and demolition plans for instrumentation at various lift stations, detailing wiring and panel information.
• Instrumentation Site Plans (Sheets Y-101 to Y-104): Illustrates the proposed communication line routing for the monitoring and control system at each lift station.
• Instrumentation Interior Routing Plans (Sheets Y-201 to Y-204): Details the interior routing of communication lines within specific buildings (214, 3706, 2280, 2136).
• Instrumentation Lift Station Details (Sheets Y-301 to Y-304S): Provides detailed electrical schematics, sequences of operations, and key notes for the lift stations.
• Electrical Overall Site Plan (Sheet E-100): Shows the general electrical site layout and locations of lift stations and RTU panels.

These drawings are critical for understanding the physical scope, existing conditions, proposed infrastructure, and specific technical requirements for installing and integrating the monitoring and control systems for the IWCS. Bidders will need to use these plans to accurately estimate costs, plan construction activities, and ensure compliance with all design and installation specifications.

Solicitation / RFP / RFQ

This solicitation is for the Design & Implementation of a Monitoring & Control System for the Industrial Wastewater Treatment Plant (IWTP) at Bldg. 62516, Tinker Air Force Base, Oklahoma. The project involves updating and connecting control systems for six specific lift stations (IW-LS-3, IW-LS-10, IW-LS-2280, IW-LS-6, IW-LS-KC46, and IW-LS-TAC) to enable monitoring at the IWTP.

• Design and implementation of a monitoring and control system.

• Update and connect control systems for six specified lift stations.

• Enable monitoring of lift stations at the IWTP.

• Contract Type: Firm Fixed Price.

• Period of Performance: 10 calendar days for start after notice to proceed, with a total performance period of 165 calendar days.

• Estimated Value: Not explicitly stated, but NAICS code 237110 (Utility System Construction) with a size standard of $45,000,000.00 annual receipts is provided.

• Proposals are due by 05:00 PM local time on July 1, 2026.

• Offers must be valid for at least 120 calendar days.

• Evaluation factors and instructions to offerors are detailed in attached Sections L and M.

• This opportunity is restricted to current MACC-BOA (Multiple Award Construction Contract - Basic Ordering Agreement) holders.

• Funds are not presently available for this contract; obligation is contingent upon availability.

• A site visit is scheduled for June 1, 2026, and attendance is mandatory for proposal eligibility.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of construction, payment, and compliance.