Tallahassee National Cemetery, National Shrine Irrigation Project

Amendment / Modification

This amendment (0003) to solicitation 36C78626B0013, dated 04/13/2026, provides the following:

• Answers to Requests for Information (RFIs): Includes responses to vendor inquiries. See attached document S05 Attachment RFIS and Answers.
• Irrigation Maps: Provides irrigation maps developed by the Cemetery Staff to aid in component location. Interested offerors are advised to field verify the accuracy of these maps. See attached document S02 Attachment TNC Irrigation System Maps.

• The solicitation itself is amended as set forth in Item 14.

• Offers must acknowledge receipt of this amendment.

• Offerors must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers.

• If an offeror desires to change an offer already submitted due to this amendment, the change must be made by letter or electronic communication referencing the solicitation and amendment numbers, and received prior to the opening hour and date.

Form / Attachment / Pricing Sheet

This document contains maps detailing the layout and components of irrigation control systems across multiple zones (Control #1 through Control #5, and Control A). It serves as a visual reference for the location of control stations, irrigation heads, and mister heads within the specified areas.

• Control Zones: The maps are organized by control zone, indicated by numbers (e.g., Control #1, Control #2) and a letter (Control A).
• Component Symbols: Each map includes a legend defining symbols for: Box, GV (Gate Valve), QC (Quick Coupler), Control Station, Irrigation Head, and Mister Head.
• Component Identification: Individual components are labeled with numbers and, in some cases, quantities (e.g., '48-MISTER x 24').
• Geographic Features: Maps depict surrounding features such as ponds, fences, walls, roads, buildings (e.g., Memorial Octuarium, Portico), and open areas (e.g., Pecan Bowl).

These maps are crucial for bidders to understand the physical layout and scope of the irrigation system. They provide essential details for site assessment, planning, and estimating the work required for any related maintenance, repair, or installation tasks associated with the opportunity. Bidders should use these maps to identify the number and placement of irrigation components.

Questions & Answers / Clarifications

This document contains responses from the government to contractor questions (RFIs) regarding Solicitation # 36C78626B0013 for the Tallahassee National Cemetery National Shrine Irrigation Project. The RFIs address various aspects of the project, including existing conditions, scope of work, materials, and procedures.

• Drawings: The government acknowledges that provided drawings are image-based and difficult to read. Legible, high-resolution digital drawings or native plan files will be provided. The original irrigation plans are also available.
• Scope of Work: Many questions regarding the extent of replacement (full system vs. specific components), quantities of valves, pipe, and sprinkler heads are directed to the Statement of Work (SOW) and associated drawings for definitive answers. Contractors are instructed to bid based on professional determination of means and methods.
• Materials: Clarification is sought on specific sprinkler head models (e.g., Eagle 732, 900/950 series) and valve types. The government will provide updated information or direct contractors to the SOW.
• Contractor Responsibilities: The government clarifies responsibilities for existing system components not being replaced, operational status during testing, and potential for dual-hatting certain project management roles.
• Site Conditions: The government will provide a staging area. Safety is to be addressed at all times. Water supply and pump station operational status are addressed, with the cemetery providing water and ensuring pump system functionality for testing.
• Schedule: The RFI due date has been extended to 5/19/2026 at 10:00 am EDT.

This document provides crucial clarifications that bidders must consider when preparing their proposals. The availability of legible drawings and further details on scope and materials will significantly impact bidding accuracy and strategy. Contractors should carefully review all responses and cross-reference them with the SOW and other solicitation documents.

Form / Attachment / Pricing Sheet

This document contains irrigation drawings and details for the New VA National Cemetery project in Tallahassee, Florida. It outlines the design and specifications for the irrigation system, including mainline and lateral piping, sprinklers, control systems, and aeration systems.

• General Description: Overview of the irrigation system's estimated water usage and proposed equipment (HDPE pipe, sprinklers, control systems, hydrometers).
• Legend: Symbols and descriptions for various irrigation components.
• General Notes: Important considerations for installation, coordination, and compliance.
• Irrigation Plans (Sheets I-201 through I-212): Detailed layouts of the irrigation system for Phase 1A and Phase 1B, showing pipe routing, sprinkler placement, and controller locations.
• Irrigation Details (Sheets I-301 through I-305): Specific construction details for components such as valves, sprinklers, pump assembly, and aeration systems.
• Aeration Details (Sheet I-304): Specifics on pond aeration systems for water quality maintenance.
• Irrigation Controller Plan (Sheet I-212): Overall plan showing the location of all irrigation controllers.

This document is critical for any bidder involved in the installation or maintenance of the irrigation and aeration systems. It provides the technical specifications, design layouts, and detailed requirements necessary for accurate bidding, material procurement, and construction. Bidders must carefully review these drawings and details to understand the scope of work, materials required, and installation procedures.

Amendment / Modification

This amendment (0002) to Solicitation 36C78626B0013, dated 04-13-2026, is issued to publish a higher quality copy of the Tallahassee National Cemetery Irrigation drawings.

• S02 Attachment: Tallahassee NC Irrigation Drawings

No changes to proposal deadlines, requirements, or evaluation factors are indicated. Bidders should acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid site visit related to the Tallahassee National Shrine opportunity. It records the attendees, their organizations/departments, phone numbers, and email addresses.

• Date: April 23, 2026
• Time: 11:00 AM EDT
• Event: Pre-Bid Site Visit for Tallahassee National Shrine at Tallahassee National Cemetery.
• Attendees: A list of individuals with their contact information and affiliated organizations.

This document provides a record of who attended the pre-bid site visit. This can be useful for bidders to identify potential competitors or collaborators who have shown interest in the opportunity by attending this event.

Amendment / Modification

• The deadline for receipt of offers has been extended to June 3, 2026, at 5:00 PM EDT.

• The site visit attendance roster is published (attached document).

• A second organized site visit has been scheduled for May 13, 2026, at 8:30 AM EDT at the Tallahassee National Cemetery.

• Requests for Information (RFIs) are being reviewed, and answers will be provided in a subsequent amendment. A higher resolution copy of the irrigation plans will also be provided.

• Item 11 (Solicitation Amendments) is updated to reflect the extended offer receipt date.

• Solicitation Number: 36C78626B0013

• Solicitation Dated: 04-13-2026

• The proposal submission deadline is extended to June 3, 2026, 5:00 PM EDT.

• Offerors are reminded to acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" used to document the award of a subcontract under a prime contract. It serves to record details about the prime contractor, the subcontractor, and the specific subcontract awarded.

• Part I - Statement Of Prime Contractor: Captures information such as the prime contract number, date subcontract awarded, prime contractor's name and address, subcontractor's name and address, and details about the prime contract itself (e.g., inclusion of "Contract Work Hours and Safety Standards Act -- Overtime Compensation"). It also requires the prime contractor to state the name of the awarding firm and describe the work by the subcontractor.
• Part II - Acknowledgment Of Subcontractor: The subcontractor acknowledges that specific clauses of the prime contract are included in their subcontract. These clauses relate to labor standards, wage requirements, apprentices, Copeland Act requirements, and contract termination.
• Intermediate Subcontractors: Space is provided to list any intermediate subcontractors.
• Signatures and Dates: Fields for the names, signatures, titles, and dates of the individuals signing on behalf of the prime and subcontractors.

Bidders may be required to complete and submit this form as part of their proposal or upon award. It is crucial for understanding the flow-down of contract requirements, particularly labor standards and wage regulations, from the prime contract to subcontractors. Bidders should pay close attention to the clauses acknowledged by the subcontractor in Part II, as these will directly impact their performance and compliance obligations if they are awarded a subcontract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Statement of Work (SOW) for the repair and replacement of the existing automated irrigation system at Tallahassee National Cemetery.

• Repair and replace components of the existing Rainbird Automated Irrigation System, including valve-in-head, mid-sized rotary heads, large rotary heads, and traditional spray heads.

• Repair/replace old Rain Bird irrigation controllers, 2-wire electrical control wiring and components, electric control valves, sprinklers, block valve sprinklers, decoders, IQ4 communications, and lightning protection system.

• Repair mainline piping and lateral line piping.

• The scope encompasses the entire cemetery, with the exception of the new cemetery expansion area.

• The system must be brought to a fully functional and operational condition as specified by the manufacturer and/or supplier.

• The contractor must provide certification that the repair/replacement system is functioning according to company specifications.

• Sod replacement with "Celebration Bermuda" is required for all areas where turf is removed or disturbed.

• The contractor must provide a 1-year guarantee/warranty against defects in materials, equipment, and workmanship.

• The base project must be completed within 365 calendar days from the Notice to Proceed (NTP).

• Services will be performed at Tallahassee National Cemetery, 5015 Apalachee Pkwy, Tallahassee, FL 32311.

• A "Site Manager" with a minimum of five (5) years of experience as a direct supervisor of commercial landscaping operations is required on-site.

• Normal working hours are 7:00 a.m. to 5:00 p.m. EST, Monday through Friday.

• The contractor must provide all labor, supervision, equipment, materials, and supplies.

• The contractor is responsible for obtaining all necessary licenses, permits, and insurance.

• The contractor must coordinate with the Contracting Officer's Representative (COR) for all work, including scheduling, meetings, and issue resolution.

• Specific requirements for submittals, testing, construction reviews, and maintenance are detailed throughout the document.

Solicitation / RFP / RFQ

This solicitation is for the "Tallahassee National Cemetery National Shrine Irrigation Project" located at the Tallahassee National Cemetery, 5015 Apalachee Pkwy, Tallahassee, FL 32311. The North American Industry Classification System (NAICS) code is 238220, with a small business size standard of $19 million. The estimated magnitude of construction for this project is between $1,000,000 and $2,000,000.

• The core of the work involves "National Shrine Irrigation Repair/Replace" as detailed in the attached Statement of Work.

• Specific details regarding irrigation drawings, controller locations, and a "Tallahassee NC Irrigation VA Report" are provided in the attachments.

• The contract type is contemplated to be Firm-Fixed-Price.

• The performance period is 10 calendar days for commencement after notice to proceed, and 365 calendar days for completion.

• Site Visit: Mandatory site visit on April 23, 2026, at 11:00 am EDT at the cemetery Administration Building.

• Bid Submission Deadline: Offers are due electronically by May 14, 2026, at 16:00 EDT.

• Bid Opening: A teleconference will be held for the bid opening. Details are provided in the solicitation.

• Evaluation: Award will be made to the responsible bidder whose bid is most advantageous to the Government, considering only price and price-related factors.

• This procurement is a NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE in accordance with Public Law 109-461.

• Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns will be considered nonresponsive and will be rejected.

• Bidders must acknowledge all amendments to the solicitation.

• A bid guarantee is required (Standard Form 24), amounting to 20 percent of the bid price, not to exceed $3,000,000.00.

• Performance and payment bonds (SF25 and SF25A) will be required within five (5) calendar days after award.

Form / Attachment / Pricing Sheet

This document is a Price Schedule attachment for the National Shrine Irrigation Repair/Replace opportunity. It outlines the structure for itemized pricing.

• Item Number: 0001
• Description of Supplies/Services: National Shrine Irrigation Repair/Replace in accordance with the attached Statement of Work.
• Quantity: 1
• Unit: JB (Job)
• Unit Price: To be filled in by bidder.
• Amount: To be filled in by bidder.
• Contract Period: Base
• POP Begin: To be filled in by bidder.
• POP End: To be filled in by bidder.
• Grand Total: To be filled in by bidder.

Bidders must use this price schedule to provide their proposed costs for the irrigation repair and replacement services. It requires the bidder to specify unit prices, calculate total amounts for the item, and define the period of performance. The Grand Total should reflect the overall cost of the bid.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Contractor will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Other direct costs may be excluded under specific conditions.

• General Construction Contract: Contractor will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.

• Special Trade Construction Contractors: Contractor will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.

• Certification Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.

• Good Faith Determination: Failure to act in good faith may result in referral to the VA Suspension and Debarment Committee, fines, or prosecution.

• Record Keeping: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance.

• Cooperation: Offerors must cooperate with VA requests for information.

• Mandatory Submission: This certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible for evaluation and award.

• Compliance Requirement: Bidders must understand and commit to the specific subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) to ensure eligibility.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division's WH-347 Payroll form. It is intended for contractors and subcontractors to record weekly payroll information for laborers and mechanics working on Federally financed or assisted construction contracts. While completion is optional for the contractor's use, it is mandatory for compliance with the Copeland Act and related Department of Labor regulations (29 C.F.R. § 5.5(a)(3)(ii)).

• Contractor/Subcontractor Information: Name, address, and contract/project details.
• Worker Information: Name, identifying number, work classification, and exemptions.
• Payroll Details: Weekly hours worked per day, total hours, rate of pay, gross amount earned.
• Deductions: FICA withholding, federal income tax withholding, other deductions.
• Net Wages Paid.
• Statement of Compliance: Contractor attests to accurate and complete payrolls, payment of prevailing wages, and proper classifications. It also addresses fringe benefits and permissible deductions.

Bidders may be required to use this form or a similar one to document compliance with wage and hour laws as part of contract performance. Understanding this form is crucial for ensuring proper record-keeping and compliance with labor standards stipulated in government contracts, particularly those involving construction. It highlights the government's expectation for tracking and reporting employee wages and benefits.

Form / Attachment / Pricing Sheet

This document is the "Employee Rights Under the Davis-Bacon Act" poster, which informs laborers and mechanics employed on federal or federally assisted construction projects about their rights regarding prevailing wages, overtime, enforcement, apprenticeships, and proper pay. It serves as a mandatory notice to be posted on such projects.

• Prevailing Wages: Mandates payment of at least the wage rate listed in the Davis-Bacon Wage Decision.
• Overtime: Requires payment of at least one and one-half times the basic rate for hours worked over 40 in a work week, with few exceptions.
• Enforcement: Outlines that contract payments can be withheld, liquidated damages may apply, and contract termination or debarment is possible for non-compliance. Falsification of records or wage kickbacks can lead to prosecution.
• Apprentices: States that apprentice rates apply only to registered apprentices.
• Proper Pay Contact: Provides contact information for Daniel P. Kinney at the Department of Veterans Affairs, National Cemetery Administration, for inquiries about pay or wages, and also directs individuals to the U.S. Department of Labor's Wage and Hour Division.

This poster is crucial for any bidder involved in federal or federally assisted construction projects. It highlights the legal wage and hour requirements that must be adhered to, impacting labor costs and compliance obligations. Understanding these requirements is essential for accurate bidding and successful contract performance. Bidders should ensure their proposals and labor practices align with the Davis-Bacon Act regulations detailed in this poster.

Form / Attachment / Pricing Sheet

This document is a General Decision for Heavy Construction Projects (Including Sewer and Water Lines) in Leon County, Florida. It provides prevailing wage rates and fringe benefits for various labor categories, as required by the Davis-Bacon Act for federal construction contracts.

• General Decision Number: FL20260121
• Publication Date: 01/02/2026
• State: Florida
• County: Leon County
• Construction Type: Heavy
• Labor Categories & Rates: Includes specific rates and fringe benefits for Power Equipment Operators, Ironworkers, Laborers (various types), Painters, Carpenters, Cement Masons/Concrete Finishers, Electricians, Truck Drivers, and Welders.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022, establishing a minimum wage rate.
• Unlisted Classifications: Procedures for adding classifications not explicitly listed.
• Identifier Explanations: Details on how to interpret union, union average, survey, and state-adopted rate identifiers.
• Wage Determination Appeals Process: Information on how to appeal wage determinations.

Bidders must use these prevailing wage rates and fringe benefits when preparing their proposals for any federal construction contracts in Leon County, Florida, that fall under the scope of this wage determination. Failure to comply with these wage requirements can lead to contract violations. The document also outlines important worker protections related to paid sick leave and minimum wage.

Form / Attachment / Pricing Sheet

This document is Attachment 1: Contractor Safety (FAR Clause) to the "CONTRACTOR SAFETY" Standard Operating Procedure (SOP). It provides the mandatory "Accident Prevention" clause (FAR 52.236-13) that must be included in solicitations and contracts for construction or dismantling, demolition, or removal of improvements, and for services performed at Government facilities where special precautions are advised.

• Contractor Responsibilities: Includes providing and maintaining safe work environments, safeguarding personnel and property, avoiding interruptions, and controlling costs.
• Construction/Demolition Specifics: Requires appropriate safety barricades, compliance with OSHA 29 CFR Part 1926 and 1910, and adherence to the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) if applicable.
• Non-Compliance: Outlines procedures for the Contracting Officer to notify contractors of non-compliance or imminent danger, including the possibility of stopping work.
• Subcontracting: Mandates that contractors insert this clause into their subcontracts.

This FAR clause outlines critical safety requirements and responsibilities that contractors must adhere to when performing work under a contract. Bidders should review this clause to understand the safety obligations, compliance standards (including OSHA and potentially EM 385-1-1), and the consequences of non-compliance, which may impact their proposal preparation and contract execution.

Forms / Attachments / Pricing Sheets

This document contains diagnostic "ping" test results for various irrigation controllers and stations at the Tallahassee National Cemetery. It appears to be a technical report detailing the performance and connectivity of individual irrigation system components.

• The report is broken down by controller (e.g., CTR 5 NW2, CTR 2 NW3, CTR 1B NW6, CTR 3 NW7, CTR 1A NW5, CTR 4 NW4).
• For each controller, it lists individual stations with their "Before (mA)", "Inrush (mA)", and "Holding (mA)" values.
• Some entries indicate "NO" or "Yes" for certain conditions, and some stations are flagged with "BAD Dec" (bad decoder) or "B-Dec" (likely indicating a bypass or issue with the decoder).
• Specific issues are noted, such as "DEAD SHORT when Connecting IB" and "WEST END WIRE NOT CONNECTED".
• The data was generated on various dates in April and May 2021 and May 2023.

This report provides detailed technical data on the current state and potential issues within the irrigation system. Bidders responding to an opportunity related to this system would use this information to understand the existing conditions, identify areas requiring repair or replacement, and potentially inform their proposed solutions and pricing. It highlights specific station numbers and controllers that may be experiencing problems, such as communication failures or component malfunctions.

Form / Attachment / Pricing Sheet

This document contains detailed irrigation plans for Phase 1 and Phase 1B of the Tallahassee National Cemetery project. It serves as a critical reference for understanding the proposed irrigation system layout, components, and specifications.

• Irrigation Layout: Detailed drawings showing the placement of irrigation zones, pipes, sprinkler heads, valves, and control systems.
• Component Specifications: Callouts and notes indicating specific types and sizes of irrigation components.
• Site Features: Depiction of existing and proposed site features relevant to irrigation, such as roads, buildings, and landscape areas.
• Matchlines: Indicates where different drawing sheets connect to provide a comprehensive view of the irrigation system.
• Project Information: Includes project title, number (937CM2002), phases, and drawing numbers.

Bidders should use these plans to understand the scope and complexity of the irrigation work required for the Tallahassee National Cemetery project. This includes assessing the quantity and type of materials needed, the labor involved in installation, and any specific site constraints or requirements related to the irrigation system. These drawings are essential for developing accurate proposals and cost estimates.

Form / Attachment / Pricing Sheet

This document is a map illustrating the locations of irrigation controllers within the Tallahassee VA facility. It serves as a visual aid for understanding the distribution and placement of these controllers.

• The map displays an aerial view of the Tallahassee VA campus.
• Blue markers indicate the specific locations of irrigation controllers, labeled with alphanumeric identifiers (e.g., CTR1 NW5, CTR3 NW7).
• A legend identifies the blue markers as 'CONTROLLER'.
• The map includes a date of "4/10/2021".

This attachment provides critical spatial information for any bidder involved in irrigation system maintenance, repair, or installation at the Tallahassee VA. Understanding the physical locations of controllers is essential for planning site visits, estimating labor, and executing work effectively.

Form / Attachment / Pricing Sheet

This document is a Justification for Single Source Awards (IAW 13.101) for Solicitation ID: 36C78626B0013. It outlines the rationale for procuring irrigation system components from a single source.

• Contracting Activity: Department of Veterans Affairs, National Cemetery Administration.
• Required Supplies/Services: Irrigation system components for Tallahassee National Cemetery, including controllers, decoders, communication interface, rotary sprinklers, valve-in-head sprinklers, and 24v/ac electric valves.
• Specific Components: Rain Bird ESP-LXD controller, Rain Bird FD-TURF/FD-102/FD-202 decoders, Rain Bird 5000/8005 sprinklers, Rain Bird Eagle 732 valves, and Rain Bird PESB-PRS-D electric valves.
• Justification for Single Source: The existing irrigation system is Rainbird. Substituting components from other manufacturers would require replacement of the entire system, leading to significant additional cost and operational disruption.
• Market Research: Conducted via online search, commercial catalogs, and inquiries with SiteOne and Ewing Irrigation. Confirmed no other manufacturers produce compatible components.
• Certifications: Technical Certification by Jason Edwards (Agronomist) and Contracting Officer's Certification by Daniel Kinney (Contracting Officer).

This document explains why the opportunity is being awarded as a single source, specifically citing the need for compatibility with an existing Rain Bird irrigation system. It details the specific Rain Bird components required and the results of market research that confirmed the lack of compatible alternatives from other manufacturers.

Solicitation / RFP / RFQ

This is a presolicitation notice for the "Tallahassee National Cemetery, National Shrine Irrigation Project" at Tallahassee National Cemetery. The Department of Veterans Affairs, National Cemetery Administration intends to issue a solicitation for the repair and replacement of components of the existing automated irrigation system. The work includes components such as valve-in-head, mid-sized and large rotary heads, traditional spray heads, irrigation controllers, and electric control wiring.

• Repair and replacement of components of the existing automated irrigation system.

• The acquisition type will be an Invitation for Bid (IFB).

• The construction magnitude is estimated to be between $1,000,000 and $2,000,000.

• The NAICS code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors.

• The small business size standard is $19.0 Million.

• The full solicitation, statement of work, specifications, and drawings will be posted on Federal Contract Opportunities at sam.gov.

• Bids will be due 30 calendar days after the solicitation is published.

• This requirement will be a total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside.

• The acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• The solicitation is anticipated on or about April 8, 2026, unless additional notice is given, or this notice is modified or cancelled.

• Information on definitization of equitable adjustments for change orders is not yet available.

• All responsible sources may submit a bid.