Tents for IDR 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Buenos Aires, is soliciting quotations for the provision and installation of tents and related equipment for the Independence Day Reception (IDR) 2026 in Buenos Aires, Argentina. This Unrestricted opportunity seeks a Firm Fixed-Price contract. Quotations are due by April 20, 2026, at 14:00 hours (local time).
Scope of Work
The requirement involves the provision and installation of various tents, including a main marquee, general access tunnels, VIP entrance tunnels, check-in tents, and kitchen support tents. Additionally, the contractor will supply and install a stage, dance flooring, heating systems, and power generators. Specific requirements include the use of fire-retardant fabric, leveling of floors, connections to the main building, and emergency exits. Adherence to strict safety and environmental preservation protocols is mandatory due to the cultural heritage site location (Bosch Palace). Detailed specifications for each item, including dimensions, materials, and installation/removal timelines, are provided in the solicitation.
Contract Details
- Type: Firm Fixed-Price (FFP)
- Set-Aside: Unrestricted
- Place of Performance: Buenos Aires, Argentina
- Period of Performance: Tied to the event date (Independence Day Reception 2026).
- Pre-Quotation Conference: A pre-quotation conference is planned; the date will be specified in the solicitation.
Submission & Evaluation
- Quotations Due: Monday, April 20, 2026, at 14:00 hours (local time).
- Submission Method: Electronic submission to BNS-Procurement@state.gov. Files must be in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format. Email size must not exceed 30MB; larger submissions require multiple emails.
- Language: Proposals must be in English.
- Required Documents: SF-1449 (Section I - Pricing, Section 5 - Representations and Certifications), additional information as required in Section 3, and proof of SAM registration.
- Evaluation Criteria: Award will be made to the responsible company submitting an acceptable offer at the lowest price. The Government reserves the right to reject unreasonably low or high prices.
- Eligibility: Offerors must be registered in the System for Award Management (SAM) database prior to submission. Evidence of prior experience and business establishment is also required.
Additional Notes
A pre-construction meeting will be held after contract selection. Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.