Tents, Tables, and Chairs (Rental) at Columbus AFB

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Tents, Tables, and Chairs (Rental) at Columbus AFB" requirement (Notice ID: FA302226Q0008).

• Tent Sidewalls: Only tent tops/canopies are required; no sidewalls are needed.
• Dimensions: All dimensions listed in the scope of work are in feet.
• SF 1449 Form: A signed SF 1449 is not required for the initial submission. A quote on company letterhead with a Capability Statement will suffice.
• Tables: The requirement specifically asks for 8 ft rectangular tables; a mix of 6 ft and 8 ft tables is not acceptable.
• Chairs: A mix of white and black chairs can be used, provided each tent maintains a uniform chair color.
• Setup/Layout: Full placement and layout of tables and chairs by the contractor is required. Detailed maps will be provided beforehand.
• Teardown/Removal: Teardown and removal can begin no earlier than 0800 on July 5, 2026, and the site must be cleared no later than 1700 on July 6, 2026. Removal cannot extend into Tuesday, July 7, 2026.
• Base Access: Advance coordination will allow for unescorted entry for contractor personnel and vehicles. An escort will be available to show the setup site. Ensure planning for setup/teardown is within the times noted in the Statement of Work.

This Q&A document clarifies key requirements and submission procedures, potentially impacting how bidders prepare their quotes and understand the scope of work. Specifically, it clarifies the need for sidewalls, table dimensions, chair color consistency, full setup, and submission format.

Solicitation / RFP / RFQ

This solicitation is for the rental of tents, tent blocks, chairs, and tables for the 2026 Columbus AFB Freedom Fest event, to be held at Columbus Air Force Base in Columbus, Mississippi, in July 2026. The North American Industry Classification Standard (NAICS) code is 532289, with a size standard of USD 12,500,000.00. This acquisition is set aside for Small Business.

• Rental of tents, tent blocks, chairs, and tables.

• The contract type is not explicitly stated, but the document is a solicitation (FA302226Q0008).

• Delivery is requested by May 17, 2026.

• Offer Due Date: May 20, 2026, at 12:30 PM.

• Evaluation factors include Technical Capability, Past Performance, and Price.

• The government will award the contract to the responsible Offeror whose offer is most advantageous, considering price and other factors.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, and these are attached.

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

• Specific clauses related to contract administration, special contract requirements, and instructions to offerors are included.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for providing rental tents, tent blocks, chairs, and tables for the Freedom Fest 2026 event at Columbus AFB, Mississippi.

• Provide all necessary personnel, equipment, materials, supervision, and transportation for the delivery, setup, teardown, and removal of rental items.

• Deliver and fully set up all items by 1300 on July 4, 2026. Setup can begin NET 0800 on July 1, 2026.

• Begin teardown and removal no earlier than 0800 on July 5, 2026, with the site cleared no later than 1700 on July 6, 2026.

• Ensure the site is left in the condition it was found.

• Maintain a hazard-free work area and minimize interference with government operations.

• Staking is not authorized for setup; alternative means of securing tents may be approved.

• Implement housekeeping practices for proper storage, use, and disposal of materials.

• Tents: 24 total (11 x 20x40 frame tents, 10 x 10x10 pop-up tents, 2 x 20x20 frame tents). Must be fire-retardant and secured for winds of at least 35 MPH. Tops must be fully waterproof.

• Chairs: 1,100 folding plastic chairs (black or white).

• Tables: 150 x 8' rectangular folding tables.

• Period of Performance: July 1, 2026 – July 6, 2026

• Delivery and Setup: July 1, 2026 – July 4, 2026

• Teardown and Removal: July 5, 2026 - July 6, 2026

• Place of Performance: Harpe Blvd between Simler Blvd and 2nd St, Columbus AFB, MS 39710 and Walker Center (bldg. 1030), Columbus AFB, MS 39710.

• Contractor personnel require base access and must present a neat, professional appearance. A list of personnel is required one week prior to setup.

• Government-furnished items/information include installation access and designated setup sites only. No personnel or equipment will be provided by the government.

• Quality Control: Items will be inspected upon delivery for compliance with specifications and condition. Final acceptance is confirmed after successful removal and site clearance. The government is not responsible for normal wear and tear.

• A Point of Contact is provided for coordination of exact setup locations.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (Service Contract Act WD # 2015-5157) that establishes the minimum wage and benefit rates for various occupations in Mississippi. It is intended to be used by contractors to ensure compliance with labor laws when performing federal contracts.

• Revision #: 29
• Last Revised Date: April 29, 2026
• Applicable Area: Mississippi Counties of Alcorn, Calhoun, Chickasaw, Choctaw, Clay, Itawamba, Lafayette, Lee, Lowndes, Monroe, Oktibbeha, Pontotoc, Prentiss, Tishomingo, Union, and Webster.
• Occupations Listed: The document details numerous occupations across various categories, including Administrative Support, Automotive Service, Food Preparation, Furniture Maintenance, General Services, Health Occupations, Information and Arts, Information Technology, Instructional Occupations, Laundry/Dry-Cleaning, Machine Tool Operation, Materials Handling, Mechanics and Maintenance, Personal Needs, Plant and System Operations, Protective Service, Recreation, Stevedoring, Technical Occupations, Transportation/Mobile Equipment Operation, and Miscellaneous Occupations.
• Health & Welfare Rates: Specifies rates for Health & Welfare benefits, including a standard rate and a rate applicable under Executive Order 13706.
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Executive Orders: References Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage.
• Conformance Process: Details the process for classifying and determining wages for occupations not explicitly listed in the determination.

This wage determination is crucial for any bidder on a federal contract that will be performed in the specified counties of Mississippi. Bidders must use these rates to accurately calculate labor costs in their proposals and ensure compliance with the Service Contract Act. Failure to adhere to these wage and benefit requirements can lead to non-compliance and potential penalties.