The Government is seeking interested contractors that are capable of performing Stevedoring Services described in the attached Draft PWS for NAVSUP Fleet Logistics Center Sigonella site Rota, Spain.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Draft Performance Work Statement (PWS) for Stevedoring Services at NAVSTA Rota.

• Workload & Planning: The government receives approximately six BPA calls per month. The duration of each loading evolution is variable and depends on operational factors.
• Staffing Requirements: 12 to 15 personnel are typically required per evolution.
• Performance Expectations: There are no established benchmarks to assess contractor performance; the expectation is for all required pallets to be moved properly and completely.
• Base Access & Security: Contractor personnel typically need to submit base pass requests at least 48 hours prior to the effective date.
• Staging & Operations: Staging areas on the pier are not standardized and may vary based on vessel type, simultaneous operations, and other factors. Conveyor use may be limited by space or ship configuration.
• Surge / After-Hours Support: Evolutions may occur during afternoons or weekends. These after-hours operations follow the same procedures and performance expectations as regular evolutions.

This Q&A document clarifies aspects of the Draft PWS, which may influence how bidders prepare their proposals and understand operational requirements. No specific changes to solicitation deadlines or submission rules are mentioned in this document.

Request for Information (RFI)

This notice is a Request for Information (RFI) for Stevedoring Services at NAVSUP Fleet Logistics Center Sigonella, Rota Site, Spain. It is for informational purposes only and does not commit the U.S. Government to a contract or to paying any costs incurred in preparing responses.

• The government is seeking interested contractors capable of performing stevedoring services.

• Services include loading and stowing subsistence and supplies onboard U.S. Navy vessels and transient units in Rota, Spain.

• This involves unloading, transporting, loading, and stowing subsistence items and supplies from the pier staging area to designated locations onboard ships.

• Interested contractors are requested to review the attached Draft Performance Work Statement (PWS).

• Submit a Capability Statement (not to exceed 2 pages) outlining firm capabilities and relevant experience in CONUS and OCONUS locations.

• Capability statements should address the ability to provide stevedoring services within 24 hours' notice.

• Submit questions and comments referencing the pertinent PWS paragraph.

• Deadline for capability statements and questions/comments: March 27, 2026, at 11:00 AM Local Rota time, Spain.

• For additional information, contact Mr. Ivan Moyano at ivan.moyano.ln@us.navy.mil or Ms. Keishla Valenzuela at keishla.a.valenzuela.civ@us.navy.mil.

• A Draft Performance Work Statement (PWS) is attached and subject to change. Comments embedded and highlighted portions in the PWS are intentional and highlight key areas.

• This RFI does not constitute a solicitation or a promise to issue a solicitation.

Performance Work Statement (PWS)

To provide services in support of Maritime Material Handling Load and Stow Services for provisions and supplies onboard U.S. Navy vessels and transient units located in Rota, Spain.

• Coordinate and liaise on-load projects, including scheduling, loading, and stowage of provisions and supplies.

• Load and stow subsistence and supplies onto ships using methods like daisy chain or dolly/cart/conveyor.

• Provide safety equipment necessary for the tasks.

• Perform limited stock rotation and provisions relocation within ship storerooms.

• Clean up debris created during transporting of stores.

• All subsistence items to be stored, safeguarded, and accounted for in accordance with specified NAVSUP regulations.

• Liaison reports must be accurate and meet schedules.

• Contractor management must be available during all operations.

• Material stowed correctly as specified by the Customer Service Representative (CSR) or Bulk Storeroom Custodian.

• Material loaded and stowed within scheduled timeframes.

• No damage incurred during load and stowage procedures.

• Period of performance is not explicitly stated but is implied to be ongoing via BPA Calls.

• Place of performance is on the pier at NAVSTA Rota, Spain, and onboard U.S. Navy ships berthed at NAVSTA Rota, Spain.

• Estimated Volume: Approximately 220 pallets per month, with an average of 30 pallets per evolution (1 cubic meter max per pallet). Specific amounts and dates will be in individual BPA Calls.

• Applicable Documents: NAVSUPINST 4081.1A, NAVSUP P485, NAVSUP P-486, NAVSUP P-538, and relevant Federal, DOD, Navy, and local regulations.

• Work Hours: 0800 to 1600, seven days a week, including holidays.

• Physical Demands: Contractors may be subject to hot and inclement weather and must lift/carry items up to 60 lbs.

• Safety & Housekeeping: Contractor must maintain a clean, presentable, and safe work area, complying with all applicable labor safety laws and regulations.

• Security: Unclassified.

• Government Furnished Property: Cranes, conveyors, lifting equipment, government-owned forklifts, and trucks will be provided when available.

• Contractor Furnished Property: Only personal protective equipment for employees.

• Deliverables: Monthly Status Report due by the 10th working day of the following month.

• Management/Quality Control Plan (QCP): Contractor must submit a QCP within five working days of contract start date.

• Personnel: At least one English-speaking representative must be present during performance. Contractor employees will be controlled and supervised by contractor management.

• Government Notification: Government will provide 24-hour advance notice for anticipated provisions deliveries and delivery sequence schedules. Last-minute notifications may occur for homeported ships and transient units.

• Cancellation Policy: Government must provide 24-hour advance notice for cancellations. If cancelled with less than 24 hours notice, government liability is limited to 10 pallets for contracted services.

• Reporting: End-of-day reports are required, signed by the Ship SUPPO or representative, including pallet count, ship name, cancellations, and rescheduled deliveries.