The repair of the existing Climacool Surgery Chiller
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 12 (36C252), has issued a Request for Quote (RFQ) for the repair of the existing Climacool Surgery Chiller at the Clement J Zablocki Medical Center in Milwaukee, WI. This acquisition is set aside for small businesses, with preference given to Veteran-Owned Small Businesses (VOSBs) and Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Quotes are due by May 21, 2026, at 4:00 PM CDT.
Scope of Work
This opportunity requires the repair of the Climacool Surgery Chiller, including the provision and installation of specific parts such as High-Pressure Control Switches, WIKA R-1 Transducers, Contactor, Auxiliary Contacts, and drier liquid line valves. The contractor will also be responsible for startup and testing to ensure full system operation, adherence to appropriate personal protective equipment (PPE) standards, and jobsite cleanup. All work must be performed by qualified personnel.
Contract Details
- Contract Type: Firm-Fixed-Price
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Size Standard: $34 Million
- Period of Performance: Estimated 90 days after contract award.
- Warranty: A 3-year warranty on parts, labor, and travel is required from the contractor's startup date.
Eligibility & Set-Aside
This acquisition is set aside for small businesses. Preference will be given to Veteran-Owned Small Businesses (VOSBs) and Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).
Submission & Evaluation
- Quotes Due: May 21, 2026, at 4:00 PM CDT.
- Questions Due: May 22, 2026, at 4:00 PM Local Time, submitted via email to Sylvia.Iloh@va.gov. Consolidated answers will be provided via solicitation amendment.
- Submission Method: Quotes must be emailed to Sylvia.Iloh@va.gov. Large files should be split into multiple emails.
- Evaluation Factors: Price, Technical Capability, Prior Experience, and Veteran-Owned Small Business (VOSB) status.
- Award Basis: Award will be made to the responsible quoter whose quotation is most advantageous to the Government.
Additional Notes
The Service Contract Labor Standards statute applies. Contractor personnel must comply with VA rules and regulations, including security and privacy. Parking is the contractor's responsibility, and smoking/weapons are prohibited on campus.