There is a need for a Firm, Fixed Price (FFP) for Miscellaneous Food Processing Equipment (MFP) Maintenance and Repair for Defense Commissary Agency (DeCA). This requirement is to support the Defense Commissary Agency (DeCA) located at various locations.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Commissary Agency (DeCA) is conducting a Sources Sought / Market Research to identify qualified Total Small Business contractors for Firm Fixed-Price (FFP) Miscellaneous Food Processing Equipment (MFP) Maintenance and Repair services. This requirement supports DeCA commissaries at Ft Hood I (Clear Creek, TX), Ft Hood II (Warrior Way, TX), and Kirtland AFB (NM). Responses are due by June 5, 2026, 2 PM EDT.
Scope of Work
This opportunity seeks services for both Preventive Maintenance (PM) and Unscheduled Maintenance & Repair (UM) of MFP equipment, which includes mixer/grinders, meat conveyors, meat saws, ovens, proofers, meat choppers, meat tenderizers, meat slicers, and rotisseries. The contractor will provide all necessary labor, supervision, equipment, tools, materials, and transportation. Services are commercial in nature.
Key Performance Standards (from PWS summary):
- PM: Establish a PM program, provide initial PM within 30 days of award, communicate discovered repairs within five business days.
- UM: Respond to service calls within one business day, perform on-the-spot repairs if no additional costs, or present a service plan within one business day and complete within seven days of COR acceptance.
- Reporting: Provide PM schedules/checklists within 15 days of award and update as needed.
- Service Times: Monday through Friday, 8:00 a.m. to 5:00 p.m. local time, excluding federal holidays.
- Personnel: Provide qualified, trained, and certified labor, supervisory, and management personnel.
- Parts & Material: Use OEM or equivalent new parts; cannibalization is not authorized.
- Safety & Quality: Develop and comply with a safety plan and a Quality Control Program (QCP).
Contract & Timeline
- Type: Sources Sought / Market Research (for planning purposes only)
- Contract Structure: Anticipated Firm Fixed-Price (FFP) CLINs for preventive maintenance and CLINs for unscheduled repairs.
- Set-Aside: Total Small Business Set-Aside (NAICS 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance).
- Response Due: June 5, 2026, 2 PM EDT
- Published: June 1, 2026
Submission Requirements
Interested small businesses must submit a statement of interest on company letterhead, not exceeding 10 pages, addressing:
- Company Profile: Name, address, affiliate information, year established, number of employees, two points of contact, UEI number, CAGE Code, and Small Business designation/status.
- Expertise Summary: Detail expertise in providing similar support, including relevant contracts (scope, quality, contract number, POC) and proof of satisfactory past performance.
Additional Notes
This is strictly market research to assist the Government in planning its acquisition strategy and determining potential small business set-asides. It is not a solicitation, and the Government will not award a contract based on responses. No questions will be entertained, and costs incurred for preparing responses will not be reimbursed.