Third Party Support for Servers and FC Switches

Amendment / Modification

This amendment (0002) to the solicitation makes the following changes:

• Updates Sections B and L to remove option year CLINs and request pricing for option years. Changes are highlighted in yellow.

• Extends the due date for revised submissions to March 25, 2026, at 2:00 PM ET.

• Section B (Supplies or Services and Price/Costs)

• Section L (Instructions, Conditions, and Notices to Offerors)

• The proposal submission deadline has been extended to March 25, 2026, at 2:00 PM ET.

• Offerors are not required to submit revised quotes if their proposed base year pricing for one year of third-party maintenance remains the same. If pricing for one year of maintenance differs, revised pricing must be submitted.

• Offerors must ensure the required information outlined in Section L is provided with their quote.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Third Party Support for Servers and FC Switches" solicitation (Solicitation # 030ADV26Q0053).

• Asset Information: Vendors are directed to review Section C, tables 1, 2, and 3 for serial numbers and locations of servers and switches. Full addresses are available in Section F.
• OEM Support: None of the hardware outlined in the solicitation is currently under OEM support.
• Configuration Confirmation: No confirmation is needed for the configuration of CISCO MDS systems.

This Q&A document clarifies where to find asset information and confirms the status of OEM support and configuration requirements, which may impact how bidders prepare their proposals.

Amendment / Modification

This amendment (0001) to solicitation 030ADV26Q0053 makes the following changes:

• Updates Sections C and L of the solicitation. Specific changes are highlighted in yellow within the document.

• Extends the due date for revised submissions to March 23, 2026, at 12:00 PM Eastern Time.

• Section C (Description/Specifications/Statement of Work)

• Section L (Instructions, Conditions, and Notices to Offerors)

• Offerors are required to submit revised proposals based on the updated requirements and instructions.

• Failure to submit the required information outlined in Section L will result in an unacceptable rating.

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) required for potential bidders to receive confidential information related to Solicitation #030ADV26Q0053. This information pertains to the DC2 and DC4 Data Center at the Library of Congress.

• Defines "Confidential Information" as any data disclosed by the Library of Congress.
• Outlines the "Undersigned's" (bidder's) obligations, including holding information in confidence, using it only for responding to the solicitation, safeguarding it, and limiting access to necessary personnel.
• Specifies that the bidder must inform their employees and contractors of the agreement terms and ensure their compliance.
• Lists exceptions to confidentiality, such as information that becomes public, was already known, is received from a third party with rights, or is required by law.
• Requires advance notification to the Library of Congress if disclosure is compelled by law.
• Includes fields for Name, Representing (Company), Title, Signature, and Date to acknowledge agreement.

Bidders must review and agree to this NDA to be eligible to receive sensitive information necessary for preparing a response to the solicitation. Failure to sign or comply with the terms may prevent participation or lead to disqualification.

Solicitation / RFP / RFQ

This solicitation is for third-party maintenance support services, technical support, and replacement parts for servers and switches owned by the Library of Congress. These components are aging and no longer supported by the Original Equipment Manufacturer (OEM). The services are critical for supporting applications such as Copyright and loc.gov.

• Technical Support & Parts Replacement: 24/7 availability, next-day parts delivery, and a 4-hour response time for inquiries and issues.

• Knowledgeable Staff: Personnel must be capable of troubleshooting and fixing the specified servers and switches.

• Specific Hardware: Support is required for HPE ProLiant servers (various models and generations) and Cisco FC switches, with detailed lists provided in Section C.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: Base period from 03-31-2026 to 03-30-2027, with three option periods extending through 03-30-2030.

• Proposal Submission: Quotes must be submitted electronically via email by the due date specified in the solicitation. Specific formatting requirements include page numbering, 1-inch margins, 12-point font, and a maximum email size of 20MB.

• Evaluation Criteria: Award will be made to the responsible offeror providing a technically acceptable proposal at the Lowest Price (LPTA).

• Key Deadlines: Questions are due by February 17, 2026, 12:00 PM Eastern Time. The offer due date is February 26, 2026, 12:00 PM EST.

• The acquisition is listed as "Unrestricted" with no specific set-aside indicated on the first page.

• Offerors must complete and submit the SF1449 form and acknowledge all amendments.

• SAM registration is required for eligibility.

• A Non-Disclosure Agreement (NDA) is required for access to Library Data Center street addresses.