Tiered Solicitation for Ft Missoula Grounds Maintenance Base plus 4

Solicitation / RFP / RFQ

This solicitation is for cemetery operations and maintenance services at Fort Missoula Post Cemetery in Missoula, MT. The contract aims to maintain the cemetery as a "National Shrine" with a focus on grounds maintenance and interment operations, ensuring a dignified and respectful setting.

• Grounds Maintenance: Includes mowing, weed eating, trimming, leaf removal, sweeping/blowing, trash removal, snow/ice removal, irrigation system maintenance, plant/tree maintenance, headstone cleaning, and turf maintenance (aeration, dethatching, seeding/sodding, fertilization, pest/weed control).

• Interment Operations: Includes grave excavation, backfilling, interment of casketed and cremated remains, grave preparation, and re-establishment of turf.

• Headstone Services: Initial and replacement headstone setting, raising, and realignment.

• Special Services: Memorial Day flag placement and removal, committal services setup/teardown, and trash disposal.

• Contract Type: Not explicitly stated, but implies a performance-based service contract.

• Period of Performance: The solicitation includes multiple line items with periods of performance spanning from August 1, 2026, to July 31, 2031, with options for subsequent years.

• Estimated Value: The guaranteed minimum amount for the contract is $5,000.00, with a maximum aggregate value not to exceed $500,000.

• Site Visit: Scheduled for April 30, 2026, at 9:00 AM at the Fort Missoula National Cemetery parking lot. Attendance is strongly encouraged.

• Vendor Questions: Due by May 1, 2026, 9:00 AM MTN, via email to david.hester@va.gov. Answers will be provided by amendment no later than May 5, 2026.

• Late Quotes: Will not be accepted.

• SAM.gov Registration: Vendors must be actively registered in SAM.gov at the time of submission and award.

• Evaluation Factors: The contract will be awarded to the responsible offeror with the lowest price that is technically acceptable, based on Technical Approach and Understanding of the Work, Past Performance, and Price.

• This acquisition will utilize a Tiered Set-Aside Approach: Tier 1 - SDVOSB, Tier 2 - VOSB, Tier 3 - Small Business. Offers will be evaluated in this order.

• Offerors must read the entire solicitation, including all sections, attachments, and amendments.

• Failure to acknowledge or comply with amendments may result in the quote being deemed non-responsive.

• The government will not make assumptions about vendor capabilities, technical approaches, or past performance not clearly documented in the quote.

Form / Attachment / Pricing Sheet

This document is a CLIN Line Worksheet that details the pricing structure for various grounds maintenance, interment operations, and facility services. It outlines the Contract Line Item Numbers (CLINs), associated Performance Work Statement (PWS) sections, descriptions of supplies/services, estimated quantities, units, and placeholders for unit and total prices.

• Base Year (August 1, 2026 - July 31, 2027): Includes CLINs for improved grounds maintenance, turf establishment/repair, sunken grave repair, optional grounds services (soil amendments, insect/disease control, tree pruning/removal/planting), interment operations (casket/cremains), headstone setting/maintenance, and other grounds/facility services (hard surface maintenance, irrigation, grave flags, trash disposal).
• Option Years (I-IV): Mirrors the Base Year CLIN structure for subsequent years, allowing for potential contract extensions.
• Pricing: Provides columns for Unit Price and Total Price for each CLIN, with a summary total for the Base Year and each Option Year.

This worksheet is crucial for bidders to understand the specific services required, their estimated quantities, and the structure for pricing. Bidders must complete the unit and total price fields for each CLIN to submit a responsive bid. It details the scope of work across multiple years, including optional services that may be exercised by the government.

Solicitation / RFP / RFQ

This document provides administrative guidance for offerors responding to an upcoming solicitation. It outlines the set-aside approach and important procedural information.

• Set-Aside Approach: The acquisition will use a Tiered Set-Aside Approach:

  • Tier 1: Service-Disabled Veteran-Owned Small Businesses (SDVOSB) will be evaluated first. If adequate competition exists, Blanket Purchase Agreements (BPAs) may be established exclusively with SDVOSBs.
  • Tier 2: If adequate SDVOSB competition is not met, Veteran-Owned Small Businesses (VOSB) will be evaluated. If adequate competition exists, BPAs may be established exclusively with VOSBs.
  • Tier 3: If adequate SDVOSB or VOSB competition is not received, the Government reserves the right to evaluate quotations from other Small Businesses.

• Site Visit: Scheduled for 4/30/2026 at 9:00 am at the Parking Lot for Ft. Missoula National Cemetery. Vendors must arrive on time. No additional site visits will be scheduled.

• Vendor Questions: Must be submitted via email to david.hester@va.gov no later than 5/1/2026 at 9:00 am MTN. Answers will be provided via amendment by 5/5/2026.

• Late Quotes: Will not be accepted.

• SAM Registration: Vendors must be actively registered in SAM.gov at the time of quote submission and award. Inactive registration will result in rejection.

• Amendments: Vendors are responsible for monitoring SAM.gov for amendments.

• Review of Solicitation: Vendors must read the entire solicitation, including all sections and attachments, before submitting a quote.

• Completeness of Quote: The Government will only evaluate information submitted. Quotes must be complete, accurate, and detailed.

• Answers to vendor questions will be provided via amendment on SAM.gov.

• Failure to acknowledge or comply with amendments may result in a non-responsive quote.