TINKER AFB MAC BOA WWYK090020; WWYK090032 AND WWYK240001 - ROOFS B1049 AND B7038; B414; B6601

Solicitation / RFP / RFQ

This document, "Section L - Instructions, Conditions, and Notices to Offerors," provides guidance for preparing proposals for a construction order. It outlines the process for submitting proposals and the criteria for award, which will utilize Lowest Priced Technically Acceptable (LPTA) Source Selection procedures.

• Proposals must include all data and information requested in this ITO and the Order Proposal Request (OPR) and its attachments.

• Offerors must submit only one proposal; multiple submissions may be deemed technically unacceptable.

• Proposals must include a cover letter delineating any exceptions taken to the OPR terms and conditions with accompanying rationale.

• Electronic copies of proposals must be submitted in a format readable by MS Word (2007, 2010, 2013), MS Excel (2007, 2010, 2013), MS-Power Point (2007, 2010, 2013), MS-Project (2013), and Adobe Acrobat PDF. PDF files must be text-searchable.

• Password-protected files are not accepted.

• Proposals must be submitted electronically via email, with specific subject line requirements.

• The government plans to award a single construction order.

• The acquisition will utilize Lowest Priced Technically Acceptable (LPTA) Source Selection procedures.

• Proposals must be submitted to the Procurement Contracting Officer (PCO) by the date specified on the SF 1442, block 13a, or amendment.

• The PCO is the sole point of contact for this acquisition.

• The government intends to award without exchanges, but reserves the right to conduct exchanges if deemed in its best interest.

• Proposals will be evaluated based on technical factors and price.

• A bid guarantee (minimum of 20% of proposal) is required.

• Proposal acceptance period (validity) is specified on the SF 1442, block 13d.

• Not explicitly detailed in this section, but LPTA procedures are mentioned.

• This ITO takes precedence over the Basic Ordering Agreement (BOA) should any conflict arise.

• Offerors are cautioned that noncompliance with the OPR terms and conditions may result in ineligibility for award.

• Any amendments to the OPR must be acknowledged upon proposal submission.

• Proprietary information should be marked on each page.

• Each page should contain the legend “CUI SOURCE SELECTION INFORMATION– SEE FAR 2.101 and 3.104" at the bottom.

• Page size and format requirements are detailed, including font size, margins, and numbering.

• Technical Volume requirements include a cover sheet and a project narrative detailing synopsis, methodology, site verification, user impacts, property protection, drawings, calculations, and estimating notes.

• Price Volume requirements include a cover sheet, detailed price proposal (design and construction), and supporting documentation such as subcontractor quotes, drawings, calculations, and estimating notes.

• Offerors must complete annual representations and certifications electronically via the SAM website.

• Company/division point of contact information, including authorized negotiators, must be provided.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an acquisition, likely a construction project given the references to DFARS and FAR clauses related to construction and architect-engineer services. The government intends to award a single contract to the responsible offeror whose proposal is technically acceptable and conforms to all requirements, offering the best value to the government. The government reserves the right to award without discussions but may conduct them if deemed necessary. Technical tradeoffs will not be made, and no additional credit will be given for exceeding technical requirements.

• Proposals must be technically acceptable and conform to all Order Proposal Request (OPR) requirements, including terms and conditions, representations, certifications, and the Statement of Work (SOW).

• Technical evaluation will focus on the offeror's approach to meeting technical requirements, assessed through two subfactors: Capability and Management, and Schedule and Planning.

• Proposals must demonstrate a commitment to an on-site management team, a clear approach to managing subcontractors, a plan for handling warranty support and unforeseen site conditions, and identify primary points of contact.

• A construction schedule must be provided that meets the mandatory completion date and demonstrates a realistic sequence of activities, considering submittals, milestones, permits, and staging area approvals.

• Offerors must demonstrate low risk in their technical approach.

• The acquisition will utilize Lowest Priced Technically Acceptable (LPTA) Source Selection procedures.

• For construction projects with an estimated magnitude less than $10M, specific DFARS procedures are not mandatory.

• Award will be made to the lowest evaluated priced proposal that is technically acceptable and meets responsibility requirements.

• Technical proposals will be evaluated for acceptability. A single deficiency in a subfactor results in an unacceptable rating for that subfactor, leading to an overall unacceptable and un-awardable rating.

• Price proposals will be evaluated for reasonableness, balanced pricing, and realism.

• The government reserves the right to reject unbalanced pricing if it poses an unacceptable risk.

• The Total Evaluated Price (TEP) will be calculated as the sum of proposed prices for all CLINs and options.

• Not explicitly stated in this document, but the offeror must be deemed responsible.

• The Source Selection Authority (SSA) will base the decision on an integrated assessment of proposals.

• The government reserves the right not to award an order.

• Offerors must clearly identify any exceptions to OPR terms and conditions with supporting rationale.

Solicitation / RFP / RFQ

This solicitation is for the replacement and repair of roofs at Tinker Air Force Base, Oklahoma. It consolidates three distinct projects under a single contract:

• WWYK090020: Replacement of the trapezoidal metal roof system on Building 1049 and installation of a two-component silicone coating system on Building 7038.
• WWYK090032: Repair/replacement of the roof on Building 414.
• WWYK240001: Replacement of the roof on Building 6601.

The estimated magnitude of this project is between $1,000,000 and $5,000,000.

• Furnishing limited design services, materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals for the specified roof work.

• Compliance with specific NAICS and PSC codes for each project component.

• Contract Type: Firm Fixed Price.

• Period of Performance:

  • WWYK090020: 215 calendar days after Notice to Proceed (NTP).
  • WWYK090032: 200 calendar days after NTP.
  • WWYK240001: 150 calendar days after NTP.

• Estimated Value: $1,000,000 - $5,000,000.

• Proposal Submission Deadline: May 29, 2026, at 2:00 PM local time.

• Offer Acceptance Period: Offers must be valid for at least 120 calendar days.

• Evaluation Criteria: Not explicitly detailed in the provided pages, but Section M (Attachments) is referenced.

• This opportunity is available only to current Blanket Purchase Agreement (BPA) holders.

• Funds are not presently available for this contract; the Government's obligation is contingent upon the availability of appropriated funds.

• Performance and Payment Bonds are required.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of construction, payment, inspection, and compliance.

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the "REPLACE ROOF" project (Job Name: WWYK240001, Location: B6601). It serves as a tracking log for all required submittals from the contractor to the government or approving authority.

• Submittal Register: Lists items submitted by the contractor, including specification section, submittal description, item submitted, and paragraph number.
• Contractor Schedule: Columns for dates related to contractor actions and submission timelines.
• Approving Authority: Columns for tracking actions by government reviewers or approving authorities.
• Classification: Indicates if the submittal is for Government or Architect/Engineer review.
• Specific Submittals: Includes a wide range of required documents such as test reports, certificates, safety plans, environmental plans, product data, manufacturer's instructions, and closeout submittals.

This register details the specific documentation and information the contractor is required to provide throughout the project lifecycle. Bidders can use this to understand the administrative and technical documentation requirements, including timelines and approval processes, which are crucial for project execution and compliance.

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the "WWYK090032 - REPAIR ROOF BLDG 414 CE OPERATIONS" project at Tinker Air Force Base. It serves as a comprehensive list of all required submittals from the contractor, detailing the specification section, submittal description, and required action dates.

• Specification Sections: Covers a wide range of construction activities, including General Requirements, Environmental Requirements, Scheduling, Quality Control, Demolition, Carpentry, Waterproofing, Insulation, Roofing, and Flashing.
• Submittal Descriptions: Lists specific items such as safety plans, environmental plans, construction schedules, quality control plans, shop drawings, product data, test reports, and closeout documents.
• Action Dates & Reviewers: Includes columns for tracking submission dates, contractor actions, and government/architect-engineer review actions.
• Remarks: Provides specific instructions for certain submittals, such as frequency of submission (e.g., weekly, monthly) and required formats.

This register is crucial for bidders to understand the full scope of documentation and planning required for the project. It outlines the specific submittals needed at various stages of the construction process, helping bidders to accurately estimate the effort and resources required for compliance and project management. It also highlights key deadlines and reporting requirements.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations in Oklahoma, specifically for Building Construction in Oklahoma County. It supersedes a previous decision and lists prevailing wage rates and fringes for various construction trades.

This document is crucial for any bidder responding to a solicitation that requires adherence to prevailing wage laws (e.g., Davis-Bacon Act). It provides the legally mandated minimum wage rates and fringe benefits for different labor classifications that must be paid to workers on the covered construction project. Bidders must use these rates to accurately calculate labor costs in their proposals and ensure compliance with federal regulations. The document also outlines Executive Orders related to paid sick leave for federal contractors and minimum wage requirements, which may impact overall labor costs and contract obligations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for replacing multiple roofs on Buildings 1049 and 7038 at Tinker Air Force Base, Oklahoma. The project involves furnishing limited design services, materials, labor, and equipment to accomplish the replacement of the trapezoidal metal roof system on Building 1049 and the installation of a two-component silicone coating system on Building 7038.

• Building 1049: Complete removal of the existing metal roof system, including associated flashings, gutters, downspouts, and ridge vent. Installation of a new 24-gauge trapezoidal standing seam panel roof system designed to withstand a 90 MPH wind speed, with a UL Class 90 rating and a specific water infiltration rating. This includes new ridge vents, galvanized curb pan and flashing, and new 24-gauge PVDF coated gutters, downspouts, and trim.

• Building 7038: Preparation of existing metal panel roof surfaces, including cleaning and power-washing. Installation of a new two-component silicone coating system, applied at specific rates and adhering to strict application timelines and environmental conditions. This includes a polyurethane caulking and a white silicone topcoat.

• General: Site investigation to verify existing conditions, identification of necessary logistical, architectural, and structural work elements, and provision of all assemblies, framework, and fixtures required for a complete system.

• Roofing Materials: Specific requirements for gauge, coating type (PVF2/Kynar 500), dry film thickness, solar reflectance index (SRI) of 78 or greater, and FM 1-90 uplift requirements for metal panels.

• Silicone Coating: Application rate of 20 wet mils per coat, adherence to specific curing times, and application only when ambient temperatures are 50ºF and rising.

• Warranties: A 30-year no dollar limit roof system materials and installation workmanship warranty for Building 1049, and a 20-year warranty for the roof coating on Building 7038. A separate 2-year warranty from the roof system installer is also required.

• Place: Tinker Air Force Base, Oklahoma.

• Period: Not explicitly stated in the provided excerpt, but the SOW is dated May 25, 2025.

• Contractor Personnel: Requirements for Project Manager (10 years experience), Quality Control Manager, and Site Safety and Health Officer (SSHO) with specific qualifications and certifications (e.g., EM 385-1-1). Personnel must be easily recognizable and badged for access.

• Subcontractors: Must be licensed in their specialty where required.

• Quality Control: Contractor must establish and execute a quality control program, including inspection systems, deficiency prevention, and inspection files.

• Health and Safety: Adherence to the Commander's Safety Intent, OSHA VPP, emergency evacuation procedures, and mishap reporting requirements. Compliance with bioenvironmental regulations, including HAZCOM and noise level standards.

• Documentation: Strict adherence to submittal procedures, document formats (PDF, AutoCAD), and file naming conventions. Includes requirements for working as-built and record drawings.

• Affirmative Procurement: Inclusion of EPA-designated items, USDA-designated biobased items, and Energy Star products where applicable.

• Environmental Management: No known asbestos, heavy metals, or lead-based paint concerns, but contractors must notify CO/COR if suspect conditions are encountered.

• Working Hours: Generally normal duty hours (0700-1600 Monday-Friday), with utility outages as exceptions. Work outside these hours for schedule adherence is at no additional cost to the Government.

• FOD Training: Required for all contractor personnel.

• Badges: Required for all personnel to access Tinker AFB.

• Submittals: Review and revision of the Government's submittal register within 10 days of NTP.

• Deliverables: Includes baseline construction schedule, health and safety plan, storm water pollution prevention plan, material submittals, and progress reports.

• Government Furnished Information: Drawings, specifications, and base standards are provided on an attached CD. As-built drawings are also available.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the replacement of the roof on Building 6601 at Tinker Air Force Base, Oklahoma.

• Furnish and install new roofing systems, including metal panels and EPDM membrane.

• Demolish existing roof systems, including built-up roofing, metal roofing, flashings, gutters, downspouts, ridge vents, wood blocking, rigid insulation, and pipe penetrations.

• Install new roof curbs, flashing, gutters, downspouts, ridge cap, rake trim, and curb flashing.

• Install new insulation and cover board to achieve an average R-value of 25.

• Provide a 30-year manufacturer's warranty for the roof membrane and a 2-year installer warranty.

• Includes demolition and construction for mechanical (HVAC, kitchen hood exhaust) and plumbing (gas piping) systems related to the roof.

• Electrical work includes conduit and conductor work, HVAC equipment reconnection, and lightning detection system reinstallation.

• Roof system must meet FM 1-90 uplift requirements.

• Metal panels must have a Solar Reflectance Index of 78 or greater.

• EPDM membrane must meet ASHRAE Standard 90.1-2010 for a 3-year aged Solar Reflective Index of 75.

• Insulation must achieve an average R-value of 25 and a minimum slope of 1/4-in. per foot for EPDM, and 1½-in. per foot for tapered cricket/saddle insulation.

• All work must comply with specified UFCs, TAFB Facility Standards, and other referenced codes and standards.

• The facility will remain occupied throughout construction.

• Construction shall take place during normal duty hours (0700 – 1600 Monday-Friday), with utility outages as an exception.

• Contractor personnel require current/valid licenses and certifications.

• Key personnel include Project Manager, Quality Control Manager, and Site Safety and Health Officer, with specific experience requirements.

• Contractor must provide identification badges for access to Tinker AFB.

• Foreign Object Debris (FOD) awareness and prevention training is required for all contractor personnel.

• Environmental Management (EM) survey indicates asbestos-containing materials (ACM) concerns.

• Contractor must adhere to strict health and safety protocols, including a Commander's Statement of Safety Intent and compliance with OSHA VPP.

• All electronic correspondence must follow a standardized subject line naming convention.

• Contractor must submit a baseline construction schedule and progress reports.

• Working documents, including shop drawings and approved manufacturer's assembly letters, are required.

• O&M manuals and training must be provided prior to final inspection.

• No Government-required construction phasing.

• Work is not located in an airfield operations area or a controlled/restricted area.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details for the "WWYK090032 REPLACE ROOF B414 CE OPERATIONS" project at Tinker Air Force Base, Oklahoma. It provides visual specifications for the proposed roof replacement.

• Sheet G-101: General Notes and Vicinity Map, showing the project location and general construction guidelines.
• Sheet RD-101: Roof Demolition Plan, detailing existing elements to be removed, including gutters, downspouts, coping, counterflashing, and the built-up roofing system down to the deck.
• Sheet RP-101: Roof Plan, outlining the new roof system, including a white 90-mil EPDM membrane over R-24 rigid insulation, metal expansion joint covers, coping, scuppers, gutters, and downspouts. It also notes existing metal roof sections to remain or be coated.
• Sheet A-501: Details, providing specific construction details for various roof components such as expansion joints, scuppers, curbs, gutters, and equipment flashing.

These drawings are critical for bidders to understand the scope of work, including demolition requirements and the specifications for the new roofing system. They provide the detailed visual information necessary for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This Excel file, titled 'EAL List - BLANK to Contractors.xlsx', is a blank template intended for contractors to complete. It is used to collect information for personnel requiring base access for specific construction projects.

• Construction Project Numbers: WWYK090020, 090032, 240001
• Project Titles: Tinker MAC BOA Multiple Roofs B1049, B7038, B414, B6601
• Required Information: Contractors must complete columns only for personnel requiring base access.
• Data Fields:
  • Column 1: Proper Name (Last, First MI)
  • Column 2: Driver's License number with state of issue or State ID (if no license)
  • Column 3: Social Security Number (9 Digits)
  • Column 4: Date of Birth (YYYYMMDD)

This document is crucial for bidders who are awarded contracts related to the specified Tinker MAC BOA Multiple Roofs projects. It outlines the mandatory information required for personnel needing base access, which must be provided by the contractor. Failure to complete this form accurately and in a timely manner may impact personnel access to the work site.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the repair and replacement of the roof on Building 414 at Tinker Air Force Base, Oklahoma.

• Furnish and install a new full adhered EPDM roof membrane system.

• Includes demolition of the existing built-up roof system, metal flashings, insulation, and other associated components.

• Installation of new EPDM sheet, rigid insulation, tapered cricket/saddle insulation, high-density polyisocyanurate cover board, prefabricated curbs, walk pads, and wood nailers.

• Metal work includes counter flashing, through-wall scuppers, expansion joints, cap metal, gutters, and downspouts.

• Elastomeric coating application for existing panels.

• Roof system must be rated and installed to resist wind loads in accordance with ASCE 7 and validated by uplift resistance testing.

• EPDM membrane: minimum 90 mil thickness, White in color, meeting specific solar reflective index requirements.

• Insulation: average R-value of 24 for rigid insulation, minimum slope of 1½-in. per foot for tapered insulation.

• Metal work: 24-gauge with PVF2 coating.

• Warranties: 30-year manufacturer warranty for materials and workmanship, and a 2-year installer warranty.

• Work to be performed at Tinker Air Force Base, Oklahoma.

• Facility will remain occupied throughout construction.

• Normal working hours are 0700 – 1600 Monday-Friday, with exceptions for utility outages.

• Contractor personnel require specific certifications and must be easily identifiable.

• Key personnel include Project Manager, Quality Control Manager, and Site Safety and Health Officer (SSHO).

• Site investigation required to verify existing conditions.

• Adherence to safety regulations, including OSHA and EM 385-1-1.

• Foreign Object Debris (FOD) awareness and prevention training is mandatory.

• Specific submittal requirements, including shop drawings, material submittals, and progress reports.

• Compliance with Affirmative Procurement requirements for EPA-designated and USDA biobased items.

• Environmental Management (EM) survey indicates no asbestos, heavy metals, or lead-based paint concerns.

• Contractor must provide working as-built drawings and record drawings.

Forms / Attachments / Pricing Sheets

This document contains architectural drawings related to the "WWYK240001 REPLACE ROOF, B6601" opportunity at Tinker Air Force Base, Oklahoma. It provides visual details for the proposed roof replacement project.

• Sheet G-101: General Notes and Vicinity Map, showing the project location and general construction guidelines.
• Sheet RD-101: Roof Demolition Plan, detailing the existing roofing materials and components to be removed.
• Sheet RP-101: New Roof Plan, illustrating the proposed new roofing system, including materials, gutters, downspouts, soffits, and fascia.

These drawings are critical for bidders to understand the scope of work, including the existing conditions to be demolished and the specifications for the new roof installation. They are essential for accurate bidding and proposal preparation.

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the Tinker AFB General Requirements Specification (Div 00-01) for the "Replace Multiple Roofs" job. It outlines various submittals required from the contractor, categorized by specification section and submittal description.

• Activity Transmittal #: Unique identifier for each submittal.
• Specification SD Section #: The relevant section of the project specifications.
• Submittal Description: A brief description of the item to be submitted (e.g., "Key Issue Receipt," "Health and Safety Plan," "Baseline Construction Schedule").
• Item Submitted: Further details on what the submittal entails.
• Paragraph #: Specific paragraph within the specification.
• Classification: Indicates if the submittal is for Government or Architect/Engineer review.
• Contractor Schedule Dates: Columns for tracking submission, approval, and action dates.
• Approving Authority: Columns for tracking review and approval by the designated authority.
• Remarks: Provides specific instructions or context for certain submittals (e.g., "Provide only one. Reference specification for additional information," "Provide 1st week of each month during construction").

This register is crucial for bidders to understand the full scope of documentation and administrative requirements beyond the core construction tasks. It details specific items that must be prepared and submitted at various stages of the project, including pre-construction, during construction, and closeout. Bidders should use this to accurately estimate the time and resources needed for submittal preparation and management, and to ensure compliance with all project documentation requirements.

Forms / Attachments / Pricing Sheets

This document contains architectural drawings and details related to the "Replace Multiple Roofs, B1049 & B7038" project at Tinker Air Force Base. It provides visual information for the scope of work.

• Sheet G-101: General Notes and Vicinity Map, showing project locations (Buildings B1049 and B7038) within Tinker AFB.
• Sheet R-101: Aerial images of Buildings B1049 and B7038.
• Sheet RD-101: Demolition and New Roof Plans for Building B1049, detailing removal of existing roofing and installation of new trapezoidal standing seam roof panels, gutters, downspouts, and trim.
• Sheet RD-102: Demolition and New Roof Plans for Building B7038, detailing removal of existing gutters, downspouts, and trim, and installation of new roof coating, gutters, downspouts, and trim.
• Sheet DT-101: Details for metal roof gutter, pipe penetration flashing, curb for roof top equipment, and vented ridge cap.

These drawings are essential for bidders to understand the specific locations, existing conditions, and the scope of work required for roof replacement at the specified buildings. They provide critical visual guidance for estimating costs and planning execution.