TINKER AFB MAC BOA WWYK200049 - Install Ventilation System B3225

Solicitation / RFP / RFQ

This solicitation is for the "WWYK200049 WO21521 INSTALL VENTILATION SYSTEM FOR DOFFING BOOTH B3225" at Tinker AFB, Oklahoma. The project involves furnishing all materials, labor, and equipment to install a ventilation system, including supply and exhaust fans, and associated ductwork and electrical power.

• Installation of a ventilation system in a Donning and Doffing room.

• System includes supply fan, exhaust fan, ductwork, and electrical power.

• Contractor must perform a site investigation to verify existing conditions.

• Contractor is responsible for all logistical, architectural, and structural work elements required for a complete, fully operating system.

• Estimated Project Magnitude: $500,000 to $1,000,000.

• Contract Type: Firm Fixed Price.

• Period of Performance: 10 calendar days to commence after Notice to Proceed, with completion within 235 calendar days.

• Proposals are due by 02:00 PM local time on March 31, 2026.

• Evaluation will be based on Lowest Priced Technically Acceptable (LPTA) procedures.

• Offerors must acknowledge all amendments.

• Proposals must be valid for at least 120 calendar days after the offer due date.

• This solicitation is set aside 100% for Small Business.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Size Standard: USD 45,000,000.00 Annual receipts.

• Performance and Payment Bonds are required.

• A preconstruction conference may be required.

• Electronic submission of payment requests and receiving reports via Wide Area WorkFlow (WAWF) is required.

Questions & Answers / Clarifications

This document provides responses to pre-bid Requests for Information (RFIs) for the "Install Ventilation System - B3225" project (WWYK200049).

• Fire Dampers: Required in all ductwork penetrating the 1-hour fire-rated CMU wall.
• Motorized Dampers: Not required when fans are not energized.
• DALT Testing: Not required for this project.
• TAB (Testing, Adjusting, Balancing): Must be performed by an AABC or NEBB certified contractor.
• Vibration & Seismic Control: Intent is for vibration isolation appropriate for fan mass; ductwork hang as detailed on drawings.
• Structural Engineer Licensing: A structural engineer with an Oklahoma license is required, as drawings take precedence over the SOW.
• Grounding System Testing: Contractor's base bid must include testing for NEC 2022 compliance; repairs will be addressed via change order.
• Receptacles/Circuit Breakers/GFCI: Specific requirements for receptacles, enclosed circuit breakers, and GFCI receptacles are not required as indicated on the drawings.
• Fuses: Specification and submittal register entries for fuses are an error; no fuses are required.

These clarifications address specific technical requirements, material specifications, and submission details, which bidders should consider when preparing their proposals. Key points include the requirement for licensed structural engineers, specific TAB contractor certifications, and the clarification of electrical component requirements. The document also provides contact information for project personnel.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "Install Ventilation System" project (WWYK200049, B3225).

• Lists attendees, their contact information (phone and email), organization, and whether they are a Prime Contractor.
• Includes contact information for Dorothy Inoa and Sharla Flowers for submitting questions.
• Specifies that all questions must be submitted in writing and that oral explanations during the site visit are not binding.
• Notes that questions should be sent via Request for Information (RFI) due 10 March 2026.

This document confirms attendance at a mandatory or recommended site visit. It provides key points of contact for submitting questions and clarifies the process for handling inquiries regarding the solicitation, technical specifications, and drawings. It also highlights the deadline for submitting questions via RFI.

Other / Unclassified

This document is a sign-in sheet for a site visit held on February 17, 2026, for the "Install Ventilation System" project (WWYK200049) at B3225. It records the names, contact information, and organizations of attendees. The sheet also includes instructions regarding questions and submission of information related to the solicitation.

This document is relevant to bidders as it indicates attendance at a mandatory or highly recommended site visit. It provides contact information for key government personnel (Dorothy Inoa, Sharla Flowers) who are points of contact for questions. It also clarifies that all questions must be submitted in writing and that oral explanations during the site visit are not binding. The deadline for submitting questions via Request for Information (RFI) is February 24, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for installing a ventilation system in the Donning and Doffing room at Tinker Air Force Base, Oklahoma. The system will include a supply fan, an exhaust fan, and associated ductwork, powered by electricity.

• Furnish all materials, labor, plant, tools, transportation, equipment, testing services, and quality control for the installation.

• Perform a site investigation to verify existing conditions and obtain additional as-built drawings if necessary.

• Identify and provide all necessary logistical, architectural, and structural work elements not explicitly detailed in the project drawings or specifications.

• Ensure the final system is complete, fully operating, and ready for government use.

• Quality control shall be executed in accordance with specification section 01 45 00.00 10.

• The Contractor shall establish an inspection system to monitor task completion.

• A method for identifying, correcting, and preventing future quality deficiencies must be established.

• Inspection records must be maintained and submitted weekly with progress reports.

• The work is to be performed at Tinker Air Force Base, Oklahoma.

• Construction shall generally take place during normal duty hours (0700 – 1600 Monday-Friday), with utility outages as an exception.

• Contractor Personnel: Must have current/valid licenses and certifications. Personnel must be easily recognizable as contractor employees. Key personnel include a Project Manager (PM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and Project Superintendent, each with specific experience requirements and designated alternates.

• Badges: AFMC Form 387 (contractor badges) are required for all personnel accessing Tinker AFB. A Certifying Official must be designated.

• Health and Safety: Adherence to the Commander's Statement of Safety Intent, OSHA Voluntary Protection Program (VPP), emergency evacuation procedures, and mishap reporting is required. Compliance with EM 385-1-1 is mandatory.

• Environmental Regulations: Compliance with bioenvironmental regulations, including HAZCOM, ventilation measurements, welding standards, noise levels, and confined space entry is required.

• Airfield Operations: Work is located in an airfield operations area, requiring pre-coordination with the COR and Airfield Manager, and an 'Airfield Construction Waiver' approved by the Base Commander.

• Controlled/Restricted Areas: Access requires AF Form 1199C (Secure Area Badge) and designated escorts. Entry Access Lists (EAL) and Vehicle Entry Access Lists (VEAL) must be submitted and approved prior to commencing work.

• Documentation: Submittals must follow specification section 01 33 00, including specifications, reports, material submittals, and drawings in specified formats (PDF, AutoCAD). Standardized file naming conventions must be used.

• Construction Schedule: A baseline construction schedule must be submitted within 10 days of NTP, using Network Analysis Schedule/Critical Path Method. Progress reports are required weekly.

• Working Documents: Contractor shall provide structural support systems, scaled utility plans, and scaled HVAC plans.

• Minimum Guidance Documents: Compliance with specified UFCs, AFMANs, and Tinker AFB standards is required.

• Submittal Register: Contractor must review and revise the Government's submittal register within 10 days of NTP.

• Record Drawings: Working as-built drawings must be maintained on-site and submitted for Government use during inspections. Final Record Drawings must be submitted in CAD files.

• O&M Manuals and Training: O&M manuals and training for Government personnel must be provided prior to final inspection.

• DD Form 1354: Must be submitted for Government approval prior to final inspection.

• Government Furnished Property: None included.

• Staging/Storage: Limited to the immediate construction site unless additional areas are requested and approved.

• 'OR EQUAL' Clause: Substitutions must be clearly identified and provide detailed documentation to prove equality or superiority to the specified item.

• Attachments: Includes Appointment of Security Representative Letter and Recovered Materials Determination Form.

Design Specifications

This document contains the preliminary 35% design specifications for the "Install ventilation System B3225" project at Tinker AFB, Oklahoma. It outlines the Table of Contents for the specifications, detailing various divisions and sections relevant to construction procurement, general requirements, existing conditions, and specific systems such as concrete, masonry, metals, and HVAC. The document also includes sections on electrical requirements, environmental requirements, and various attachments related to permits, waivers, and sampling.

• Division 00 - Procurement and Contracting Requirements: Covers general requirements, safety, environmental regulations, and special provisions for working on Tinker AFB, including airfield operations.
• Division 01 - General Requirements: Details submittal procedures, quality control, contractor facilities, and operation and maintenance data.
• Division 02 - Existing Conditions: Includes demolition and deconstruction procedures.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Outlines requirements for air supply, distribution, ventilation, and exhaust systems, including specific details on ductwork, fans, coils, and controls.
• Division 26 - Electrical: Covers basic electrical materials and methods, interior distribution systems, and panelboards.

This document is a preliminary 35% design and serves as a guide to the scope and requirements of the project. Bidders should refer to the full solicitation for detailed information.

Form / Attachment / Pricing Sheet

This document contains the structural drawings for the "Install Ventilation System, B3225" project at Tinker Air Force Base. It details the structural requirements, notes, symbols, and specifications for the construction.

• General Notes: Outlines construction standards, responsibilities, and procedures.
• Structural General Notes & Special Inspections: Details requirements for concrete, masonry, and reinforcing steel, including testing and inspection protocols.
• Cold Formed Steel (CFS) Section: Specifies standards for CFS framing.
• Delegated Design Items: Lists items for which the contractor is responsible for structural design and anchorage.
• Inspection Tables: Summarizes required verification and inspection frequencies for various structural components.
• Symbols and Abbreviations: Provides legends for structural elements and terms used in the drawings.

This document is crucial for bidders to understand the structural integrity requirements, materials, construction methods, and inspection processes for the ventilation system installation. It directly impacts the scope of work, material procurement, and labor needed for the structural aspects of the project.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, which serves as a comprehensive list of all submittals required from the contractor for the "WWYK200049 - Install Ventilation System" project at Tinker AFB. It details the type of submittal, the relevant specification section, a description of the item, and other administrative details related to its submission and approval process.

• Submittal Item Number: Unique identifier for each submittal.
• Specification Section: References the relevant section in the project specifications.
• Submittal Description: A clear description of the item to be submitted (e.g., Health and Safety Plan, Concrete Mix Design, Duct Insulation Systems).
• Classification: Indicates if the submittal is for Government or Architect/Engineer review.
• Contractor Action/Approving Authority: Columns for tracking the submission, review, and approval dates and actions.
• Remarks: Provides specific instructions or notes related to certain submittals (e.g., submission frequency, required format, processing times).

This register is crucial for bidders to understand the full scope of documentation and information they are required to provide throughout the project lifecycle. It outlines the specific submittals needed for each phase, from preconstruction to closeout, and highlights key deadlines and approval processes. Bidders should use this document to plan their submittal schedule and ensure compliance with all project documentation requirements.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determination in Oklahoma County, Oklahoma, specifically for Building Construction. It supersedes a previous decision and outlines prevailing wage rates and fringe benefits for various construction trades.

This document is crucial for any bidder on a federal construction contract in Oklahoma County, Oklahoma, that is subject to the Davis-Bacon Act or similar prevailing wage laws. It specifies the minimum hourly wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract. Bidders must use these rates when calculating their labor costs and ensuring compliance with federal labor standards. The document also includes information on paid holidays and paid sick leave requirements under Executive Orders 13706 and 13658, which are applicable to federal contractors.