Tinker AFB MACBOA WWYK210116 Replace HVAC System, B285

Other / Unclassified

This document is a sign-in sheet for a site visit related to the WWYK210116 - Replace HVAC System B285 project. It records the organization, time, event date (May 19, 2026), and project/location for attendees.

This document lists attendees from various organizations who participated in the site visit. It includes contact information for some government personnel (Mario Tedeschi, Tamra Torres, Nicholas Appleby) for submitting questions. It also provides instructions for submitting questions in writing and clarifies that oral explanations are not binding. The deadline for submitting questions via Request for Information (RFI) is May 27, 2026. This information is relevant for bidders to understand who attended the site visit and the official channels for submitting inquiries.

Solicitation / RFP / RFQ

This solicitation is for the "Replace HVAC System, B285" project at Tinker AFB, Oklahoma. The work involves furnishing design/engineering services, materials, labor, and incidentals to repair the HVAC system in Building 285. The estimated magnitude of this project is between $1,000,000 and $5,000,000.

• Repair of the HVAC system in Building 285.

• Includes design/engineering services, materials, labor, quality control, and incidentals.

• Contract type is not explicitly stated but implied to be Firm Fixed Price based on Section B.

• Period of Performance: 365 calendar days from the Notice to Proceed.

• Estimated Magnitude: $1,000,000 to $5,000,000.

• Proposals are due by 03:00 PM local time on June 15, 2026.

• Evaluation will be based on Lowest Priced Technically Acceptable (LPTA) source selection procedures.

• Technical proposals will be evaluated based on Capability and Management, and Schedule and Planning.

• Price proposals will be evaluated for reasonableness, balanced pricing, and realism.

• Award will be made to the responsible offeror whose proposal is technically acceptable, conforms to requirements, and offers the best value.

• This opportunity is only available to current BOA holders.

• Funds are not presently available for this contract; the Government's obligation is contingent upon the availability of appropriated funds.

• Offerors must begin performance within 10 calendar days and complete within 365 calendar days after receiving notice to proceed.

• Performance and Payment Bonds are required.

• Offers must be valid for at least 120 calendar days after the due date.

Form / Attachment / Pricing Sheet

This document contains architectural, mechanical, electrical, and fire protection demolition and renovation plans for the "Replace HVAC System, B285" project (WWYK210116) at Tinker Air Force Base, Oklahoma. It details the scope of work for demolition and renovation activities across various building systems.

• Sheet G-101: General notes and vicinity map, outlining project location and general construction guidelines.
• Sheet A-101: Architectural Demolition/Renovation Plan, showing areas for ceiling and wall finish modifications.
• Sheet MD-101: Mechanical HVAC Demolition Plan, detailing the removal of existing HVAC equipment in the original building footprint and replacement in the west addition.
• Sheet ED-101: Power - Lighting Demolition Plan, outlining the disconnection and removal of existing electrical components and fixtures.
• Sheet E-101: Power - Lighting Renovation Plan, specifying the design and installation of new lighting layouts, fixtures, and panelboards.
• Sheet FD-101: Fire Protection - Demolition Plan, indicating the removal of existing fire alarm system components and sprinkler risers.

These drawings are critical for bidders to understand the physical scope of work, including what needs to be demolished and what new systems or components are to be installed. They provide detailed layouts and specifications for mechanical, electrical, and architectural elements, which are essential for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the "REPLACE HVAC SYSTEM" project at location B285. It serves as a log to track various submittals required from the contractor throughout the project lifecycle, from pre-construction to closeout.

• Submittal Register: Lists submittal items by line number, submittal number, specification section, description, and paragraph number.
• Contractor Schedule: Includes columns for contractor action and dates related to submittal review and approval.
• Approving Authority: Columns for government or A/E reviewer actions, including dates for submission, review, approval, and any necessary actions.
• Remarks: A section for additional notes or specific instructions related to each submittal.

This register is crucial for bidders to understand the full scope of documentation and deliverables required by the government. It outlines specific items that must be submitted, such as safety plans, test reports, product data, closeout documents, and various certifications. Bidders should review this list to ensure they can meet all submittal requirements and factor the associated time and effort into their proposals. It also provides insight into the project's administrative and quality control processes.

Solicitation / RFP / RFQ

This solicitation is for the "Replace HVAC System, B285" project at Tinker Air Force Base, Oklahoma. The work involves furnishing all design/engineering services, materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals required to accomplish the repair of the HVAC system in Building 285.

• Repair of the HVAC system in Building 285.

• Project Title: WWYK210116-Replace HVAC System, B285

• Project Location: Tinker AFB, OK

• Estimated Magnitude: Between $1,000,000 and $5,000,000.

• Funds are not presently available; Government obligation is contingent upon appropriation.

• Performance Period: 365 calendar days from the Notice to Proceed.

• Pricing Arrangement: Firm Fixed Price.

• Proposal Submission Deadline: June 15, 2026, at 3:00 PM local time.

• Offers must be valid for at least 120 calendar days after the due date.

• Instructions for Offerors and Evaluation Factors for Award are detailed in Sections L & M.

• This opportunity is only available to current BOA holders.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of construction contracts, including payment, inspection, contract administration, and special requirements.

• Attachments include Statement of Work (SOW), Drawings, Submittal Register, and Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for replacing the HVAC system in Building 285 at Tinker Air Force Base, Oklahoma. The objective is to furnish all necessary design/engineering services, materials, labor, and incidentals to accomplish the repair and ensure a complete, fully operating system.

• General: The contractor will perform a site investigation, identify logistical, architectural, and structural work elements, and provide any necessary assemblies or apparatus not explicitly detailed in the drawings or SOW.

• Demolition: Includes removal of existing acoustical tile ceilings, HVAC equipment (except the existing boiler), associated controls, ductwork, piping, and lighting fixtures in specified areas.

• Construction: Involves installing new HVAC systems, including main air handlers, variable air volume (VAV) boxes, ductwork, diffusers, and controls tied into the base DDC system. New electrical panelboards, feeders, and LED lighting fixtures will be installed. A voice-evacuation fire alarm system will be designed and implemented.

• Quality control shall be executed in accordance with specification section 01 45 00.00 10.

• All new equipment must be tested per ANSI/NETA – ATS procedures, with a written report submitted for government review and approval.

• Progress reports are required weekly, detailing percentage of work completed.

• The work is to be performed at Building 285, Tinker Air Force Base, Oklahoma.

• Construction is to take place during normal duty hours (0700 – 1600 Monday-Friday), with utility outages as an exception.

• Personnel: Key personnel include a Project Manager (PM), Design Project Manager, Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO), each with specific experience requirements. Contractor personnel require AFMC Form 387 badges.

• Safety: Adherence to EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual, is mandatory. A Health and Safety Program must be established.

• Documentation: Submittals must follow specific formats (PDF, AutoCAD) and naming conventions. This includes design submittals (35%, 65%, 95%, 100%), material submittals, shop drawings, and record drawings.

• Environmental: Asbestos-containing materials (ACM) are present (beige mastic). Hazardous materials must be managed per specified regulations. Ventilation, welding, and noise level standards must be met.

• Affirmative Procurement: Consideration must be given to EPA-designated items, USDA biobased items, Energy Star products, and FEMP Low Standby Power programs. A Recovered Materials Determination Form (RMDF) must be updated.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations in Oklahoma County, Oklahoma, specifically for Building Construction. It outlines prevailing wage rates and fringe benefits for various construction trades, including Bricklayer, Millwright, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Plumber, HVAC Mechanic, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and others. It also details paid holidays and provides information on Executive Orders related to paid sick leave and minimum wage for federal contractors.

This document is crucial for bidders on federal construction projects in the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, ensuring compliance with federal labor laws. Bidders must use these rates to accurately estimate labor costs in their proposals and ensure their bids are compliant.