TNF Fire Extinguisher Services

Solicitation / RFP / RFQ

This solicitation, numbered 1240BF26Q0028, is for commercial fire extinguisher services for the Forest Service, Tongass National Forest (TNF) in Southeast Alaska. The contract will be a Firm-Fixed Price, Requirements, Non-Personal Services contract.

The primary service is annual maintenance, inspection, and certification of fire extinguishers across various Forest Service facilities. This includes:

• Craig Facilities
• Hoonah Facilities
• Juneau Facilities
• Ketchikan Facilities
• Petersburg Facilities
• Sitka Facilities
• Thorne Bay Facilities
• Wrangell Facilities
• Yakutat Facilities
• TNF Fleet Vehicles
• Internal Maintenance
• Hydrostatic Testing and Certification
• Replacement and Disposal of Fire Extinguishers
• Furnishment of Missing Fire Extinguishers
• Over and Above Work

Detailed requirements are specified in the attached Performance Work Statement (PWS - Attachment 1), Equipment List (Attachment 2), and Schedule of Items and Price Sheet (Attachment 3).

• Contract Type: Firm-Fixed Price, Requirements, Non-Personal Services.

• Period of Performance: The base period is from 05/01/2026 to 04/30/2027. The solicitation also includes option periods for subsequent years, extending up to 04/30/2031.

• Offer Due Date: 04/20/2026 at 1300 AD.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.12-5 by reference, with addenda.

• The acquisition is set aside 100% for Small Business.

• North American Industry Classification Standard (NAICS) code is 238220 with a size standard of $19 million.

• The issuing office is USDA-FS CSA Northwest 4, Portland, OR.

• The contracting officer is Veronica Lamboy Santana.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Schedule of Items and Price Sheet) for the "TNF Mechanical and Plumbing Systems and Equipment Maintenance" opportunity (Solicitation Number: 1240BF23Q0026). It requires bidders to provide unit prices for various mechanical maintenance tasks across multiple facilities and option periods. The sheet also includes sections for "Over and Above Work" and "Mobilization." Bidders are instructed to fill in only the yellow-highlighted cells and not alter existing formulas.

• Company Information: Fields for Company Name, Point of Contact, CAGE Code, UEI Number, Address, Phone, and E-mail.
• Base Period and Option Periods: Detailed breakdown of maintenance items (e.g., Mechanical Maintenance for specific facilities, Over and Above Work) with estimated quantities, unit of issue, unit price, and total price for each period.
• Specific Equipment and Services: The "Individual Price List" and "Price Sheet" tabs detail specific equipment (e.g., boilers, water heaters, air handling units, heat pumps) and associated services (e.g., Full Service, Partial Service) with their respective service frequencies and unit prices.
• Notes: Clarifications regarding equipment matching Attachment 2, the purpose of individual pricing, and coverage of mobilization costs.

This document is critical for bidders to understand the pricing structure and requirements for the mechanical maintenance services. It provides the detailed breakdown of line items, quantities, and service frequencies across multiple locations and contract periods, which is essential for developing a comprehensive and competitive bid. Bidders must accurately complete this sheet to reflect their proposed pricing for all required services.

Solicitation / RFP / RFQ

This document outlines the Federal Acquisition Regulation (FAR) and U.S. Department of Agriculture Acquisition Regulation (AGAR) clauses, provisions, and additional terms and conditions applicable to a solicitation for fire extinguisher services in Alaska. The government intends to award a Firm-Fixed Price, Requirements, Non-Personal Services contract.

• Technical Capabilities: Offerors must provide a detailed Service Plan, Work Schedule, Inspection and Testing Capabilities, Maintenance and Repair Capabilities, Range of Supported Equipment, and Technician Qualification and Certifications. All sub-factors must be rated acceptable.

• Past Performance: Offerors must demonstrate recent (within 3 years) and relevant past performance. An "Unacceptable" rating will disqualify an offeror.

• Attachments: Key documents include the PWS for TNF Fire Extinguisher Services, Equipment List, Schedule of Items and Price Sheet, and SCA WD 2015-5685 R27.

• Contract Type: Firm-Fixed Price, Requirements, Non-Personal Services.

• Period of Performance: Not explicitly stated, but options to extend services are included.

• Estimated Value: Not stated.

• Questions Deadline: Friday, April 10, 2026, at 1:00 PM (AK Time).

• Answers Posted: Wednesday, April 15, 2026, at 1:00 PM (AK Time).

• Offer Submission Deadline: Monday, April 20, 2026, at 1:00 PM (AK Time).

• Submission Method: Electronic email to specified addresses.

• Required Attachments: Technical Capability (Word/PDF), Past Performance (PDF), and Price (Excel).

• Evaluation Factors: Award will be made to the offeror providing the most advantageous quote, based on Technical Capabilities (rated acceptable/unacceptable), Past Performance (rated acceptable/unacceptable), and Price (primary evaluation factor for determining award, assessed for reasonableness and completeness).

• Small Business: Notice of Total Small Business Aside (NOV 2025) is included.

• Other: Offerors must certify compliance with anti-discrimination and DEI laws.

• A site visit has not been scheduled.

• Offerors are encouraged to conduct their own research at their own expense.

• The government reserves the right to require submission of Other Than Certified Cost or Pricing Data.

• Late offers will not be considered unless specific conditions are met.

• All amendments will be posted on SAM.gov. Offerors must acknowledge receipt of amendments via email.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure fire extinguishers are fully functional, compliant with National Fire Protection Association (NFPA) and Occupational Safety and Health Administration (OSHA) requirements, certified, and ready for emergency use.

• Provide fire extinguisher services for multiple Tongass National Forest facilities throughout Southeast Alaska.

• Services include maintenance, inspection, testing, recharge, refilling, replacement, and disposal of fire extinguishers.

• All services must be performed in accordance with the PWS, manufacturer's technical manuals, and applicable local, state, and federal standards, laws, and regulations.

• Acceptable performance is defined as achieving 98% of the requirement satisfaction.

• Specific performance standards are detailed for Annual Maintenance, Internal Maintenance, Hydrostatic Testing, Replacement and Disposal, Furnishment of Missing Extinguishers, and Over and Above Work.

• Remedies for non-compliance include rework within 24 hours at no cost to the Government.

• Period of Performance: 1 Base Period of 12 months and 4 Option Periods of 12 months each, estimated from Date of Award through April 30, 2031.

• Place of Performance: Multiple Tongass National Forest facilities located throughout Southeast Alaska (Hoonah, Craig, Juneau, Ketchikan, Petersburg, Sitka, Thorne Bay, Wrangell, and Yakutat).

• Contractor must provide a Contract Manager and a Quality Control Representative.

• Technicians must be trained and certified in accordance with NFPA 10.

• Contractor must obtain all required licenses and permits and hold current certification in fire protection services.

• Contractor must coordinate all personnel access to government facilities with the COR at least 10 business days in advance.

• Contractor employees must identify themselves with visible nametags.

• Government will provide a centralized location at each district for consolidating fire extinguishers and a safe work area.

Form / Attachment / Pricing Sheet

This document provides a detailed inventory of fire extinguishers located across various facilities within the Tongass National Forest (TNF) and associated districts. It serves as a reference for the types, quantities, and locations of existing fire suppression equipment, outlining maintenance and testing requirements.

• Facility Locations: Lists specific Ranger Districts (e.g., Craig, Hoonah, Juneau, Ketchikan, Petersburg, Sitka, Thorne Bay, Wrangell, Yakutat) and their respective administrative offices, warehouses, bunkhouses, and other specialized buildings.
• Equipment Details: Specifies the type of fire extinguisher (e.g., Multi-Purpose ABC Dry Chemical, Halotron, CO₂), size (e.g., ~5 lbs, ~10 lbs), quantity, and whether it is rechargeable or disposable.
• Maintenance Requirements: Indicates that annual maintenance, inspection, and certification are required in accordance with NFPA 10 and OSHA 29 CFR 1910.157 standards.
• Specific Needs: Highlights instances where fire extinguishers are missing, require replacement (e.g., server rooms needing CO₂ or Halotron), or need to be provided by the contractor.
• Fleet Inventory: Includes fire extinguishers for various fleet vehicles, boats, UTVs/ATVs, tractors, forklifts, and golf carts.

This attachment is crucial for bidders to understand the scope of work related to fire extinguisher maintenance, testing, replacement, and provision. It details the current state of equipment, identifies specific locations and quantities, and points out areas where new equipment or services are required. Bidders must use this information to accurately estimate costs and resources needed to fulfill the contract requirements, including addressing noted deficiencies and ensuring compliance with all standards.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This specific determination applies to Alaska, including the boroughs of Haines, Juneau, Ketchikan Gateway, Prince of Wales, Sitka, Skagway-Yakutat, and Wrangell-Peters.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders related to paid sick leave and minimum wage, as well as details on vacation and holiday pay.
• Outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified Alaska region. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.