Tonto National Forest - Tree Shelters

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for "312 Q3 CON POW FOR Dude Phase 1 Tree Shelters NEW." It details the specific requirements for tree shelters, seedling protector tubes, and bamboo stakes to be procured by the Tonto National Forest.

1. Requesting Locations:

• Tonto National Forest, Payson/Globe Ranger Districts.
  • Payson Ranger District: 1009 East Highway 260, Payson AZ 85541
  • Globe Ranger District: 7680 6 Shooter Canyon Road, Globe AZ 85501

2. Background & Purpose:

• To protect planted tree seedlings from animals and environmental hazards.

3. Required Specifications:

• High UV Protected, White, Cone-Shaped Tree Shelters (100,000 units):
  • 18 inches tall (±2")
  • Tapered conical shape, white color, high UV protected
  • Solid piece made of polymers with UV stabilizers
  • Three integrated metal stakes
  • Unacceptable: Multi-piece, wrong height, non-conical, non-white colors (tan, orange), Styrofoam/polystyrene.
• Rigid Seedling Protector Tubes (100,000 units):
  • 36 inches tall (±2")
  • 5 inches in diameter (±0.5")
  • Diamond pattern mesh, white/yellow color
  • One tubular piece, rigid, able to stand upright
  • Photodegradable
  • Unacceptable: Not photodegradable, wrong dimensions, solid material, not cylindrical, not rigid.
• Round Bamboo Stakes (100,000 units):
  • 4 feet tall (±2")
  • 1/2 to 5/8 inches in diameter
  • Round shape
  • Biodegradable wood product or bamboo
  • Must be able to weave through the mesh of protector tubes
  • Unacceptable: Wrong size/shape, not in one piece, not biodegradable.

4. Packaging & Delivery:

• Total order split evenly between Payson and Globe locations (50,000 of each item per location).
• Tree shelters may be shipped on pallets (1400-1600 per package).
• Protector tubes sold by the box; stakes sold by the bundle.
• Delivery required by 10/23/26.
• Transportation must include a lift gate.

5. Contractor Responsibility:

• Supply parts, labor, shipping, packing supplies, and transportation.
• Replace severely damaged items (>50% loss) within two weeks.
• Tree shelters must be durable for at least 3 years in the field.

This document is critical for potential bidders as it defines the exact specifications, quantities, and delivery requirements for the tree shelters, protector tubes, and stakes. Bidders must ensure their proposed products meet all listed characteristics and constraints to be considered compliant.

Solicitation / RFP / RFQ

This solicitation is for the purchase of reforestation supplies for the USDA Forest Service, Payson and Globe Ranger Districts of the Tonto National Forest. The objective is to procure materials necessary for reforestation efforts, specifically to protect newly planted trees and ensure successful growth.

• 100,000 High UV protected, white, cone-shaped tree shelters

• 100,000 Rigid Seedling Protector Tubes

• 100,000 Round bamboo stakes

• Shipping for the above materials

• Period of Performance: April 13, 2026, to October 23, 2026

• Delivery Date: October 23, 2026

• The contract is for mission-essential items.

• Offer Due Date: June 01, 2026, 1700 ET

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.

• NAICS Code: 113210 (Forest Nurseries and Gathering of Forest Products)

• Size Standard: $20.5 million

• The acquisition is set aside 100.00% for Small Business.

• Materials are to be delivered to two locations: Payson Ranger District and Globe Ranger District, with quantities split evenly.

• The tree shelters are intended to safeguard planted trees against animal and environmental damage and contribute to reforestation mandates under the National Forest Management Act (NFMA) and the REPLANT Act.

• The purchase aligns with Executive Order 14225 and USDA Secretarial Memo 1078-006 to increase timber production.

Solicitation / RFP / RFQ

This solicitation is for the procurement and delivery of tree shelters, seedling protector tubes, and bamboo stakes. The government anticipates awarding a firm-fixed-price requirements contract.

• 100,000 high UV protected, white, cone-shaped tree shelters (or equal)

• 100,000 Rigid Seedling Protector Tubes (or equal)

• 100,000 round bamboo stakes (or equal)

• Delivery required by October 23, 2026.

• F.O.B. Destination is requested for all deliverables.

• Anticipated contract type: Firm-fixed-price requirements contract.

• Delivery Date: October 23, 2026.

• Evaluation Method: Lowest price technically acceptable (LPTA).

• Only the lowest priced offer will be evaluated for technical acceptability.

• If the lowest priced offer is not technically acceptable, the next lowest priced offer will be evaluated, and so on.

• Technical Approach: Offerors must demonstrate a sound and compliant approach meeting all requirements, including schedule adherence and detailed explanations for any unmet requirements.

• Price: Quotations will be evaluated for fairness and reasonableness.

• Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• No specific set-aside is mentioned, but various small business provisions are incorporated by reference.

• Technical data and supporting documentation are available via solicitation attachments (Attachment 1 - Schedule of Items, Attachment 2 – Salient Characteristics).

• Numerous Federal Acquisition Regulation (FAR) and USDA Acquisition Regulation (AGAR) clauses and provisions are incorporated by reference and full text, including those related to commercial products/services, contractor responsibilities, and DEI certifications.

• Questions are due by May 25, 2026, at 5:00 PM EST via email to Ashley.Stoltzfus@usda.gov.

• Agency protest procedures are outlined, encouraging initial resolution with the Contracting Officer.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items for "0312 Q3 CON POW FOR Dude Phase 1 Tree Shelters NEW." It details the specific products and quantities required, along with information regarding shipping and potential award considerations.

• Item 1: High UV protected, white, cone-shaped tree shelters (18 inches tall, tapered conical shape, solid piece with UV stabilizers, three attached metal stakes). Quantity: 100,000.

• Item 2: Rigid Seedling Protector Tubes (tubular, diamond pattern mesh, white/yellow, 5 inches diameter, 36 inches tall). Quantity: 100,000.

• Item 3: Round bamboo stakes (1/2 to 5/8 inches diameter, 4 feet tall, biodegradable, must fit through diamond mesh of protector tubes). Quantity: 100,000.

• Item 4: Shipping.

• Bidders should use this schedule to understand the specific items and quantities being procured.

• The document references a "Salient Characteristics document" for detailed product requirements and shipping information, which bidders must consult.

• Shipments are split between two locations (50,000 units each).

• The Government may make multiple awards if it is determined to be in the best value to the Government, with an assumed administrative cost of $500 per purchase order for evaluating multiple awards.