Trapper Creek Food Service Water Heater Replacement

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation 12441926Q0023 for Trapper Creek Food Service Water Heater Replacement.

• Bonds: Performance and Payment Bonds are required, along with a bid guarantee. An irrevocable letter of credit (ILC) is an acceptable alternative to a traditional bid bond. The solicitation utilizes Revolutionary FAR Overhaul (RFO) Part 12 procedures, which include these bond requirements.
• Site Visit: The site visit occurred on March 12, 2026, at 0900 MT. It was not mandatory for submitting a quotation, and no further site visits will be scheduled.
• Acquisition Procedures: The solicitation is issued under Revolutionary FAR Overhaul (RFO) Part 12 procedures, differing from previous construction project solicitations.

This Q&A clarifies requirements related to bonding and site visits. It confirms the use of RFO Part 12 procedures, which impacts the bonding requirements compared to prior solicitations.

Solicitation / RFP / RFQ

This document is a solicitation for the "Trapper Creek Food Service Water Heater Replacement" (Solicitation Number: 12441926Q0023). The government intends to award a single Firm-Fixed Price Purchase Order for this requirement.

• The primary task is to "Remove And Replace Water Heaters".

• Detailed specifications, drawings, schedule of items, and wage determination are provided in separate attachments.

• The anticipated award type is a Firm-Fixed Price Purchase Order.

• The period of performance and estimated value are not explicitly stated in this section.

• Offers must be submitted electronically by March 31, 2026, at 1200 EST.

• Quotes will be evaluated based on the Lowest Price Technically Acceptable (LPTA) criteria.

• Evaluation factors include: Technical Approach (Project Schedule), Demonstrated Prior Experience, and Price Schedule.

• Offerors must have an active SAM.gov account to be considered responsive.

• Offerors must hold prices firm for 180 calendar days from the offer receipt date.

• The document references various FAR clauses related to small business concerns, HUBZone, and other set-asides, but no specific set-aside is explicitly stated for this solicitation.

• A pre-bid conference is scheduled for March 12, 2026, at 0900 MT.

• Questions are due by March 24, 2026, at 1700 EST.

• The solicitation incorporates numerous FAR and AGAR clauses by reference, which bidders must review.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" for the "B15 WATER HEATERS" project, dated 7/30/2025. It outlines the items and quantities required for the project.

• Item 0001: "REMOVE AND REPLACE WATER HEATERS"
• Unit: LS (Lot or Lump Sum)
• Quantity: 1
• The document includes fields for Unit Price and Total, which are to be filled in by the bidder.
• It also indicates a "TOTAL BASE ITEMS" section for summing up costs.

This schedule provides a specific line item for which bidders will need to provide pricing. Bidders should use this document to understand the scope of the base item and to enter their proposed unit and total prices.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Specifications," outlines the "General Requirements" for a project involving the "B15 Water Heaters" at the "Trapper Creek Job Corps Civilian Conservation Center." It details the scope of work, location, work hours, use of premises, definitions, incidental construction, standards and codes, qualifications, work restrictions, and a schedule of items.

• Summary of Work: Requires the contractor to remove and dispose of two existing water heaters and install two new 119-gallon, 45kW, 480V, 3ph heavy-duty electric water heaters in a parallel configuration. It specifies piping revisions, accessories, insulation, and coordination with the USFS electrician for branch circuits. It also includes requirements for expansion tanks, sequencing of installation to minimize hot water loss, and providing temporary piping if needed.
• Location: Trapper Creek Job Corps Civilian Conservation Center, 10 miles from Darby, MT.
• Work Hours: Monday through Friday, 8:00 AM - 4:30 PM.
• Standards and Codes: Adherence to International Code Council (ICC) and National Fire Protection Association (NFPA) codes, as well as Architectural Barriers Act Standards and manufacturer's installation instructions.
• Qualifications: Electrical and plumbing work must be performed by licensed journey-level professionals or trainees under direct supervision.
• Schedule of Items: Includes a Base Item for removing and replacing water heaters, with optional items dependent on funding.
• Product Data: Specifies Basis of Design products (Bradford White CEHD120A45), volume, voltage, phase, input, ASME compliance, warranty, and detailed requirements for water heaters, piping, valves, and expansion tanks.
• Project Schedule: Outlines timelines for Pre-Construction Conference, Bonds, Notice to Proceed (NTP), Submittals, Progress Reports, and Closeout Submittals.
• Submittal Procedures: Details requirements for Action and Informational Submittals, including product data, accident prevention plans, and construction schedules.

This document is crucial for bidders as it defines the technical specifications, scope of work, materials, installation requirements, and project schedule for the water heater replacement project. It provides essential details for preparing accurate proposals, understanding compliance obligations, and planning project execution.

Form / Attachment / Pricing Sheet

This document contains drawings related to the "B15 Water Heaters" project at the Trapper Creek Job Corps Center. It provides visual information for the installation and scope of the project.

• Title Sheet (T1.0): Provides project identification, location, and a list of included drawings.
• Campus Map (G1.0): Shows the overall layout of the Trapper Creek Job Corps Center, indicating the location of various buildings and structures, including the B15 Food Service building.
• B15 Floor Plan (A1.0): Details the layout of the B15 Food Service building, showing the basement and first floor, including areas like the kitchen, dining, and mechanical rooms where the water heaters are located. Key notes indicate the removal of existing water heaters and the installation of new ones.
• Water Heaters Drawings (P1.0): Provides schematic diagrams and installation notes for the new water heaters, including plumbing layouts (isometric view), legends for plumbing components, and key notes regarding electrical connections and piping.

These drawings are crucial for bidders to understand the physical scope of the work, the location of the installation within the facility, and the specific technical requirements for replacing and installing new water heaters. They detail the plumbing and electrical connections, pipe sizes, and the need for seismic restraints and insulation, directly impacting the bidding process and execution of the work.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division General Decision, specifically a wage determination for building construction projects in Ravalli and Sanders Counties, Montana. It establishes prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: MT20260060
• Publication Date: 01/30/2026
• Applicable Area: Ravalli and Sanders Counties, Montana.
• Project Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications and Rates: Lists specific trades (e.g., Heat and Frost Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Pipefitter, Plumber, Sheet Metal Worker, Cement Mason, Painter, Roofer, Truck Driver) with their corresponding hourly wage rates and fringe benefits.
• Zone Definitions: Includes definitions for travel zones that may affect hourly rates based on distance from specified towns.
• Executive Orders: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the process for appealing wage determination decisions.

This document is crucial for bidders to understand the labor costs associated with the construction opportunity. It specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, ensuring compliance with federal labor standards. Bidders must factor these rates into their cost proposals to ensure accurate and competitive bidding.