Travis AFB - Starbucks HVAC Air Handler Replacement

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for replacing an old Carrier air handler unit (AHU) with a new unit of approximately 3,500 CFM capacity to meet desired heat/cool load requirements at Starbucks AHU Replacement, BLDG 650. The work may require after-hours operations.

• Demolition and Removal: Remove the existing old air handler unit, non-reusable ductwork, hydronic piping, electrical wiring, and drop ceiling as needed. Protect the space from dust and contaminants, adhering to food safety regulations.

• Installation and Additive Services: Install a new air handler unit, new or retrofitted ductwork, hydronic piping, and electrical wiring. Install isolation valves for maintenance. Repair/replace drop ceiling grid and tiles. Ensure the new unit has unobstructed access for maintenance and is compatible with the existing Johnson Controls for EMCS integration (BACnet, Modbus). Configure the EMCS to recognize and communicate with the new system, including setting up parameters, control points, and logic. Test EMCS integration, verify damper operation, and test/balance airflow. Perform startup and operational testing.

• Restoration: Restore all disturbed areas to their original state, keeping the work area free of debris. Dispose of construction debris in accordance with all applicable regulations.

• Damage Responsibility: The contractor is responsible for any damage to government or personal property.

• Deliverables: Upon completion, provide system schematics and maintenance/service manuals (hard copy or digital) to 60th CES.

• Warranty: A one-year warranty from the date of acceptance is required.

• The new AHU unit must have an estimated 3,500 CFM capacity.

• Ensure compatibility with existing Johnson Controls for EMCS integration.

• Test and balance airflow throughout the entire ductwork system.

• The SOW is dated March 16, 2026.

• The location is Starbucks AHU Replacement, BLDG 650.

• A one-year warranty is required after acceptance.

• Compliance: Adhere to Federal, State, and Local Codes, including NSPC, NEC, ASHRAE, OSHA, NFPA, and UFC standards.

• Coordination: Coordinate with the facility manager for minimum interruptions and notify of shut down 14 days in advance.

• Safety: Comply with OSHA requirements, obtain work clearance (DAF Form 103), secure confined space permits, and follow guidelines for welding, cutting, and brazing. All open holes/pits/trenches must be secured with a 48-inch-high mesh fence.

• Security: Travis Air Force Base is a closed base. Contractors require identity proofing and vetting, including NCIC and CLETS checks, unless a current favorable government security clearance is verifiable via JPAS. All personnel must possess credentials to work in the U.S.

• Government Furnished: Utilities and workspace will be provided. No covered or secure storage areas are available. Contractor must provide all equipment and storage media. Existing toilet facilities may be used.

• Hazardous Conditions: Notify the Contracting Officer of any conditions preventing task performance. Confined-space permits are required.

• Waste Disposal: Title to waste, excess, scrap, and salvage materials vests in the Contractor, unless excepted, and must be disposed of off-base according to regulations.

• Reporting: Report any security threats to the CE Representative, Contracting Officer, or Security Forces.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for Davis-Bacon Act prevailing wages in California. It specifies wage rates and fringes for various construction trades across different counties.

• General Decision Number: CA20260007
• Superseded Number: CA20250007
• State: California
• Construction Types: Building, Heavy (Heavy and Dredging), and Highway.
• Counties Covered: A comprehensive list of California counties is provided, with specific breakdowns for Area 1 and Area 2 in some instances.
• Trades Covered: Includes rates for Asbestos Workers/Insulator, Asbestos Removal, Boilermaker, Marble Finisher, Bricklayer, Terrazzo Finisher/Worker, Tile Finisher/Layer, Marble Mason, Diver, Piledriver, Carpenter, Drywall Installers/Lathers/Stocker/Scrapper, Electrician, Ironworker, Laborer (various categories including construction craft, gardeners, horticultural, landscape, gunite, wrecking, traffic control/lane closure, tunnel and shaft), Plasterer, Cement Mason/Concrete Finisher, Plumber, Sprinkler Fitter, Sheet Metal Worker, Truck Drivers, and Welders.
• Wage Rates and Fringes: Detailed hourly rates and fringe benefits are listed for each trade and classification, often varying by county or specific work conditions (e.g., tunnel work, high work, specialty pay).
• Effective Dates: Various dates are listed, indicating the period for which these wage rates are applicable.

This document is crucial for bidders to accurately estimate labor costs for projects subject to the Davis-Bacon Act. It ensures compliance with federal labor laws by specifying the minimum wages and fringe benefits that must be paid to laborers and mechanics employed on the construction, alteration, or repair of public buildings or public works. Bidders must consult this document to ensure their cost proposals reflect the legally mandated wage rates for all trades involved in the project.

Form / Attachment / Pricing Sheet

This document outlines the security requirements for contractors accessing Travis Air Force Base (TAFB). It details the procedures for identity proofing, vetting, and base access, which are critical for personnel working on or visiting the installation.

• Installation Access: TAFB is a closed base requiring identity proofing and vetting for all contractors. This includes National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) checks, unless a verifiable government security clearance is held.
• Identification Requirements: Lists acceptable forms of identification for identity proofing, including passports, permanent resident cards, employment authorization documents, driver's licenses (with specific REAL ID Act compliance noted), and government-issued IDs. Supplemental sources may be requested during increased Force Protection Conditions (FPCONs).
• Vetting Disqualifiers: Specifies criteria that will result in denial of base access, such as suspected terrorism links, inability to verify identity, prior barring from federal installations, outstanding warrants, convictions for serious crimes (espionage, terrorism, murder, violent offenses, etc.), and extensive/systemic criminal behavior.
• Contractor Responsibilities: Outlines duties for both primary and individual contractors, including coordinating entry requirements, advising personnel of vetting procedures, ensuring proper use of base passes, reporting lost passes, and managing employee status changes.
• Base Pass Procedures: Details the process for obtaining base passes, including submitting an Entry Authority List (EAL) with specific contractor information (name, DOB, SSN, contract details, work schedule) at least 45 days prior to the contract start date.
• Security Training: Mandates Information Protection Security Training and Antiterrorism Force Protection Training (Level I annually for contracts over 90 days).
• Controlled Unclassified Information (CUI) & OPSEC: Addresses handling of sensitive information and Operations Security (OPSEC) requirements, including potential training and the use of DD Form 254 for specifying requirements.

Potential bidders must understand these security requirements as they directly impact personnel access to the installation. Failure to comply can lead to denial of access or revocation of base passes. Contractors must factor in the time and effort required for identity proofing, vetting, and obtaining necessary credentials and training into their proposal planning and execution.

Form / Attachment / Pricing Sheet

This document lists various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses that are applicable to the solicitation. It serves as an attachment to provide bidders with a comprehensive list of regulatory requirements they must adhere to.

• FAR Provisions/Clauses: Lists specific FAR provisions and clauses, their reference numbers (e.g., 52.203-11), titles, dates, and applicability.
• DFARS Provisions/Clauses: Lists specific DFARS provisions and clauses, their reference numbers (e.g., 252.203-7005), titles, dates, and applicability. Many DFARS clauses are noted as "DEVIATION 2026-00028".
• Applicability: Indicates whether each provision or clause is applicable ('Yes').

Bidders must review this list to understand all mandatory regulatory requirements that will be incorporated into the contract. This includes, but is not limited to, requirements related to:

• Payments and registration (e.g., System for Award Management)
• Labor standards and certifications
• Prohibitions on contracting with certain entities or engaging in specific activities
• Cybersecurity requirements
• Small business subcontracting
• Buy American and trade agreements
• Reporting and submission requirements

Understanding and complying with these provisions and clauses is critical for proposal preparation and contract performance.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from previous clients (references) regarding a contractor's performance on a specific project. It is to be completed by the contractor (Offeror) and then provided to their client (Reference) for completion of Sections B and C. The completed PPQ is to be submitted with the contractor's quote or sent directly to the government.

• Section A (Contract Information): To be completed by the contractor, detailing contract number, project title, contracting agency, period of performance, contract dollar value, place of performance, contractor POC, and a brief description of the work, specifically its relevance to HVAC installation/replacement.
• Section B (Reference Information): To be completed by the client/reference, including their name, title, organization, phone number, and email address.
• Section C (Performance Ratings): The reference rates the contractor's performance across several categories (Quality, Timeliness, Cost Control, HVAC Technical Expertise, Safety, Responsiveness, Business Relations, Compliance) using a scale from Exceptional to Unsatisfactory.
• Section D (Narrative Comments): An open section for the reference to provide detailed comments on the contractor's performance.
• Section E (Reference Certification & Signature): The reference certifies the accuracy of the information and provides their signature.

This form is crucial for bidders to demonstrate their past performance. Bidders must accurately complete Section A and provide it to their references. The feedback from references in Sections B, C, and D will be used by the government to evaluate the bidder's past performance, which is a key factor in the overall evaluation of their quote or proposal.

Form / Attachment / Pricing Sheet

This document, titled "Contractor Responsibility Verification," outlines the criteria and requirements for prospective contractors to demonstrate their responsibility in accordance with FAR 9.103 and FAR 9.104. It serves as a checklist and attestation form for bidders to confirm their ability to meet the government's standards for contract awards.

• FAR 9.103: States that contracts are awarded only to responsible prospective contractors and that an affirmative determination of responsibility must be made before award.
• FAR 9.104: Details the factors a prospective contractor must meet to be deemed responsible, including:
  • Adequate financial resources
  • Ability to meet delivery or performance schedules
  • Satisfactory performance record
  • Satisfactory record of integrity and business ethics
  • Adequate organizational structure, experience, and technical skills
  • Necessary production, construction, and technical equipment and facilities
• Verification Checklist: Provides specific sections for contractors to confirm their compliance with each factor, often requiring supporting documentation or statements from a company official. This includes:
  • Financial Resources (e.g., Profit/Loss statement, Balance Sheet, Line of Credit)
  • Meeting Delivery Requirement
  • Performance Record (past performance within 3 years or capability statement)
  • Business Integrity and Ethics (certification regarding SAM.gov information)
  • Organizational Structure
  • Production Capabilities

This document is critical for bidders as it directly outlines the non-negotiable criteria the government will use to assess their eligibility for contract award. Bidders must carefully review these requirements and prepare the necessary documentation and attestations to demonstrate their responsibility. Failure to meet these criteria can result in a determination of non-responsibility, regardless of the technical merit of their proposal.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the HVAC Air Handler Replacement at Starbucks, Travis AFB, CA. The government is procuring HVAC air handler replacement services under a Firm Fixed Priced contract.

• HVAC Air Handler Replacement as detailed in the attached Statement of Work (SOW).

• The SOW outlines required tasks, standards, and deliverables.

• Contract Type: Firm Fixed Priced.

• Period of Performance: Not explicitly stated, but an anticipated award date is 10 June 2026.

• Estimated Value: Not stated.

• Proposal Submission Deadline: 04 June 2026, 04:00 PM PDT.

• Submission Method: Electronically via email to both Points of Contact.

• Evaluation Criteria: Best value determination based on fair and reasonable price, satisfactory or above past performance, and meeting or exceeding technical requirements of the SOW. Evaluation factors include Price and Past Performance.

• Site Visit: Scheduled for 21 May 2026 at 10:00 AM PDT. Attendance is not required.

• Anticipated Set-Aside Strategy: Total Small Business Set-Aside.

• Questions Deadline: 27 May 2026, 4:00 PM PDT.

• Offer Acceptance Period: 60 calendar days from the offer receipt date.

• Key Attachments: Statement of Work (SOW), Contractor Responsibility Verification form, Past Performance Questionnaire (PPQ), Solicitation Provisions and Contract Clauses, TAFB Security Requirements, and Davis Bacon Act WD.