TSS Ductless System at EWR ATCT

Solicitation / RFP / RFQ

This solicitation is for a negotiated procurement resulting in a Firm Fixed Price, one job lump sum contract for the TSS Ductless System Replacement at the Newark, NJ Airport Traffic Control Tower (EWR ATCT). The requirement will be competitively solicited amongst small business concerns.

• Provide all labor, supervision, materials, and equipment to install a ductless split system.

• The system will support the Tower Simulator System at the EWR ATCT.

• Installation includes:

  • Three (3) indoor wall-mounted units with refrigerant and drain piping.
  • One (1) 6-ton heat pump unit anchored to an exterior concrete wall.
  • Coordination of core penetrations through concrete walls for piping, electrical, and drain lines, including waterproofing.
  • Provision and insulation of refrigerants and condensate piping above the ceiling.
  • Testing and charging of the system.
  • Installation of a new dedicated 208V, 3-phase power circuit.
  • Provision of NEMA 4X, 60A non-fused stainless steel disconnect at the outdoor unit.
  • Provision of power and control conduit and wiring to/from all units.
  • Penetration of concrete wall and roof deck, with patching and flashing of the roof.
  • Integration of the mini-split system into the existing FAA Schneider Electric EcoStruxure DDC system via BACnet.
  • Provision and installation of one IP-IO module at VAV-17 for coordinated backup cooling enable/disable.
  • Submission of point list, graphics, and control narrative to the COR for approval.
  • Programming of unit set points and updating of AHU-3 supply air setpoints.
  • Support for commissioning of the system.
  • Concrete core penetration for pipes and conduits.
  • Provision of support framing for units and steel plates as shown in drawings.
  • Support for pipes and conduits.
  • Wall restoration and painting.

• Contract Type: Firm Fixed Price, one job lump sum.

• Period of Performance: Begin performance within 5 calendar days after notice to proceed and complete within 90 calendar days.

• Estimated Value: Not explicitly stated, but the NAICS Code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a Small Business Size Standard of $19.0M.

• Proposal Submission Deadline: April 15, 2026, by 3:00 PM local time.

• Offer Acceptance Period: Minimum of 60 calendar days.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated on Business Proposal, Past Performance, Key Personnel and Team Composition, and Construction Schedule.

• Competitively solicited amongst small business concerns.

• NAICS Code: 238220

• Small Business Size Standard: $19.0M

• The FAA is exempted from state and local taxes; this exemption does not pass through to the Contractor.

• Offerors must be registered in the System for Award Management (SAM) database.

• A site visit is optional but recommended. Advance notice is required.

Form / Attachment / Pricing Sheet

This document is a Performance Questionnaire used in support of a source selection. It is designed to gather feedback on a contractor's past performance.

• To Be Completed By Offeror: Sections for Contractor Name & Address, Contract Number, Initiation Date, Completion Date, Total Contract Value, Type of Contract, and Detailed Description of Project.
• To Be Completed By Evaluating Organization Representative: Sections for Evaluator's Name, Position, Organization, Phone Number, and Months Performance Monitored.
• Evaluation Topics (A-G): Includes assessment of Quality of Products and Services, Performance, Technical Requirements, Schedule, Cost Control, Customer Satisfaction, and Overall Assessment. Each topic uses a rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Observed).
• Comments: A section for additional comments.

This form is crucial for bidders to understand the type of past performance information the government is soliciting. It outlines the specific criteria and rating scales that will be used to evaluate contractor performance, which can inform proposal development and highlight areas of focus for demonstrating strong past performance.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Essex County, New Jersey. It outlines the prevailing wage rates and fringe benefits for various construction trades as of the publication date.

• General Decision Number: NJ20260031
• State: New Jersey
• County: Essex County
• Construction Type: Building
• Applicability: Building construction projects (excluding single-family homes or apartments up to 4 stories).
• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Bricklayer, Mason (Stone and Cement), Tile Finisher, Tile Setter, Carpenter (Scaffold Builder, Acoustical Ceiling, Drywall Hanging, Formwork, Insulation), Soft Floor Layer, Millwright, Electrician (including Low Voltage Wiring, Cable Splicer), Elevator Mechanic, Ironworker, Laborer (Mason Tender, Asphalt Shoveler, etc.), Drywall Finisher/Taper, Painter, Glazier, Plasterer, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Truck Driver, and Welders.
• Effective Dates: Various effective dates for different trades, generally in 2024 and 2025.
• Additional Notes: Includes information on paid holidays, paid vacation, hazardous waste removal work, and specific conditions for certain trades (e.g., work on high stacks, work at height, work on specific equipment).

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for labor on any construction project falling under this wage determination. It directly impacts labor costs and proposal pricing. Bidders must ensure their proposed labor rates comply with these prevailing wage requirements.

Form / Attachment / Pricing Sheet

This document contains equipment schedules and installation details for a ductless split system air conditioning unit (AC-3) intended for the TSS Room (141A) at Newark Liberty International Airport. It provides specifications for both the outdoor and indoor units, as well as details on mounting, piping, electrical connections, and drainage.

• Outdoor Unit (AC-3): Specifications include capacity (72,000 BTUH), SEER (23.9), electrical requirements (208/230V), and weight (470 lbs).
• Indoor Units (AC-3A, AC-3B, AC-3C): Three indoor units, each with a capacity of 18,000 BTUH, are specified for the TSS Room. Details include airflow, sound level, and dimensions.
• Installation Details: Includes diagrams and notes for mounting outdoor units on concrete walls, indoor unit installation, refrigerant line connections, drainage (pitched to exterior roof drain), and electrical conduit routing.
• General Notes: Emphasize compliance with FAA standards, manufacturer recommendations, and the need for a Carlisle-authorized roofing applicator for any roof penetrations to maintain warranty.

This document is crucial for bidders to understand the specific equipment and installation methods required for the HVAC upgrade in the TSS Room. It details the scope of work related to the ductless system, including the type and quantity of units, their placement, and all associated installation requirements. Bidders must use this information to accurately estimate costs, plan logistics, and ensure compliance with technical specifications.

Specifications / Statement of Work

This document outlines the specifications for the installation and integration of a ductless split HVAC system at the Newark Airport Traffic Control Tower (EWR) in Newark, New Jersey. The project is being procured by the U.S. Department of Transportation, Federal Aviation Administration (FAA).

• Installation of a complete ductless split HVAC system.

• Includes one (1) exterior-mounted 6-ton heat pump unit and three (3) interior wall-mounted units.

• Scope includes mechanical, electrical, structural, and controls-related tasks, as well as associated architectural repairs.

• Specific tasks include:

  • Installation of refrigerant and condensate piping, supports, wall/roof penetrations, and associated sealing/restoration.
  • Installation of a dedicated 208V/3-phase power circuit for the exterior unit and all necessary power circuits for the system.
  • BACnet integration with the existing FAA Building Automation System (DDC), including one (1) IO module.
  • Reprogramming of existing DDC system, AHU-3 and/or VAVs.
  • Installation of structural steel support framing and wall-mounted backing plates.
  • Interior patching and finish repair.

• Penetrations through the Carlisle EPDM roof must be completed by a Carlisle-authorized roofing applicator to preserve the existing warranty.

• The project will be constructed under a single prime contract.

• Not explicitly detailed in this section, but general requirements for submittals, project management, and coordination are outlined in other sections.

• Not specified in this document.

• The FAA will occupy the site during the entire construction period, requiring coordination with occupants.

• Work hours are generally limited to 7:00 a.m. to 4:00 p.m., Monday through Friday, with exceptions for noise-generating work.

• Strict adherence to safety and environmental regulations is required.

• Materials must be asbestos-free and lead-based free.

• A two-year warranty on materials and equipment is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

To install a new ductless split system at the Newark ATCT (EWR) base building, specifically in Room 141A (TSS).

The contractor is responsible for providing all labor, materials, equipment, supervision, and services for the installation. This includes:

• Mechanical: Installation of (3) indoor wall-mounted units, refrigerant and drain piping, a 6-ton heat pump anchored to the exterior wall, core penetrations through the concrete wall with waterproofing, and insulation for piping. The system will be tested and charged.
• Electrical: Installation of a dedicated 208V, 3-phase power circuit, a NEMA 4X, 60A non-fused stainless steel disconnect at the outdoor unit, power and control conduit/wiring to all units, concrete wall penetration, and roof deck penetration with patching and flashing to maintain roof warranty.
• Controls: Integration of the mini-split system into the existing FAA Schneider Electric EcoStruxure DDC system via BACnet. This includes providing and installing an IP-IO module for coordinated backup cooling, submitting a point list, graphics, and control narrative for approval, programming unit setpoints, updating AHU-3 supply air setpoints, and supporting system commissioning.
• Structural & Interior: Concrete core penetration for pipes and conduits, providing support framing for units and steel plates, support for pipes and conduits, and wall restoration and painting.

• Place: Newark ATCT (EWR) base building, Room 141A, Newark, NJ.

• Period: Not specified in the provided text.

• Integration with existing FAA Schneider Electric EcoStruxure DDC system via BACnet.

• Coordination for core penetrations and roof patching/flashing to maintain warranty.

• Submission of control documentation for approval.

• Support for system commissioning.