U005--36C25526P0179 | HFMA Membership | KC | $16,000 ($64,000) | 589-C60171
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) - Kansas City VA Medical Center intends to award a sole source contract to HEALTHCARE FINANCIAL MANAGEMENT ASSOCIATION (HFMA) for specialized certifications. This procurement is justified under FAR 6.302-2, Unusual and Compelling Urgency, due to unforeseen circumstances impacting patient care and facility operations. The estimated value is $16,000, with a potential total of $64,000.
Scope of Work
The requirement is for specialized certifications in:
- Revenue cycle
- Accounting and finance
- Business intelligence
- Managed care
- Physician practice management
These certifications must adhere to all federal accounting Rules and Regulations to ensure the continuity of the HIMS service line and uninterrupted patient care.
Contract Details
- Type: Special Notice (Justification for Other Than Full and Open Competition)
- Intended Awardee: HEALTHCARE FINANCIAL MANAGEMENT ASSOCIATION (HFMA)
- Estimated Value: $16,000 (base), up to $64,000 (total potential)
- Product Service Code: U005 (Tuition, Registration, And Membership Fees)
- NAICS Code: 813920
- Set-Aside: None (sole source justification, no open competition)
Rationale for Sole Source
The VA states that HFMA is the only known source capable of providing the required certifications within the necessary timeframe. Delay caused by a competitive process would directly impede the VA's ability to fulfill its mission and meet patient needs, posing a risk to patient care and facility operations. Market research efforts to find alternative vendors for these specific certifications were unsuccessful.
Timeline
- Published Date: April 29, 2026
- Justification Posting Date: May 12, 2026 (The full justification will be posted publicly after contract award, in accordance with FAR 6.305(e) and VAAR).
Additional Notes
This notice serves as a justification for a sole source award, not a solicitation for proposals. The contracting office is Network Contracting Office (NCO) 15, Leavenworth, KS.