Unaccompanied Housing Facilities Door Locks

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure the complete removal and replacement of existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston (JB CHS), South Carolina. This announcement constitutes the only solicitation; a separate written solicitation will not be issued.

• Removal and replacement of existing electronic lock systems.

• Work to be performed at Joint Base Charleston – Weapons Station (JB CHS - WS) and Joint Base Charleston - Air Base (JB CHS - AB) in South Carolina.

• Specific buildings include: 461(AB), 464(AB), 466(AB), 473(AB), 479(AB), and 1502(NWS).

• Brand name lock system requirement is specified.

• Period of Performance: To be established after quotes are received and dependent on lead time of supply.

• Contract type is not explicitly stated but implied to be commercial services.

• Offerors must submit a quote referencing the attached Statement of Work (SOW) and brand name lock system requirement.

• The response will consist of four parts: Cover Page (RFQ), Price (Attachment 2), Technical Description, and Past Performance.

• Technical proposals must be rated as technically acceptable to be eligible for award.

• Evaluation factors: PRICE, Technical, and Past Performance. Technical and Past Performance are significantly more important than price.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors (best value acquisition).

• Quotes must be emailed to jesus.diaz.7@us.af.mil by 13 April 2026, no later than 1130 EST.

• This acquisition is not set aside for small business concerns.

• NAICS Code: 332510, Hardware Manufacturing (size standard 750 employees).

• PSC Code: 5340 Hardware, Commercial.

• Subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• A site visit is scheduled for 24 March 2026 at 0900 EST. Vendors must register by 18 March 2025.

• Questions must be submitted in writing by 1000 EST, 25 March 2026.

• Offerors must complete annual representations and certifications on SAM.gov.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attached documents include: Statement of Work, Request for Quotation, Brand Name Justification, Wage Determination, and Provisions and Clauses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To completely remove and replace existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston (JB-CHS), South Carolina, with a new, stand-alone Radio-Frequency Identification (RFID) lock system to standardize electronic lock systems across the base.

• Removal of existing Onity electronic magstripe lock sets, hard key lock sets, key encoders, and desktop CPUs.

• Installation and configuration of the Dormakaba RT Plus RFID lock system.

• Retrofitting 675 doors with new RFID locksets.

• Installation of new Community Access Control Software, PC System, and associated encoders.

• Installation of necessary components (dress plates, strike plates, high-security cores) for a uniform appearance.

• Programming of newly installed locks, credentials, and the Community Access Control System to integrate with the existing system in Building 460(AB).

• Provision of comprehensive on-site training for JB-CHS Unaccompanied Housing staff on system programming, auditing, maintenance, and troubleshooting.

• Removal and proper disposal of all waste materials and debris.

• The work pertains to Buildings 461(AB), 464(AB), 466(AB), 473(AB), 479(AB), and 1502(NWS).

• Work schedule is Monday through Friday, 0800-1500.

• The Dormakaba RT Plus RFID lock system is the only approved system; no substitutions.

• Locksets must be ANSI Grade 1 certified and UL listed for fire doors.

• All equipment, parts, and materials must be new.

• Contractor personnel must pass a security background check.

• A minimum two-year warranty on all products and installation is required.

• Government will provide escorted access to work areas and storage/assembly space for hardware.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from the 628th Contracting Squadron for the complete removal and replacement of existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston (JB-CHS), South Carolina. The requirement includes the installation of a new, stand-alone Radio-Frequency Identification (RFID) lock system, associated hardware, programming, and training, in accordance with the Statement of Work (SOW).

• Removal and replacement of existing electronic lock systems.

• Installation of a new, stand-alone Radio-Frequency Identification (RFID) lock system.

• Provision of associated hardware.

• System programming.

• Training for personnel.

• Compliance with the Statement of Work (SOW).

• NAICS Code: 332510

• Employee Size Standard: 750

• Offers must be submitted via email to jesus.diaz.7@us.af.mil.

• Submission Deadline: No later than 11:30 AM EST on 13 April 2026.

• Not specified in this document.

• Vendors are required to complete the provided form.

• Contact information for inquiries: TSgt Jesus Diaz, (843) 963-3569.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Unaccompanied Housing Facilities Door Locks solicitation (FA441826Q0036).

• Keying Plan: All Unaccompanied Housing room doors should be keyed alike per building, with a Master Key operating all dorm facility doors. Sub-masters will open doors within specific dorm facilities. The "L" keyway is for Joint Base Charleston-Air Base, and the "A" keyway is for Joint Base Charleston-Naval Weapon Station.
• Community System Setups: Two separate Community system setups are required due to the locations on separate dormitory campuses. These systems are standalone and not connected to the base intranet. One system will be for Joint Base Charleston-Air Base, and the second for Joint Base Charleston-Naval Weapon Station.
• Lock Function: All doors will have a manual deadbolt accessible from inside the room.
• Mechanical Key Override: A mechanical key override is required, utilizing Small Format Interchangeable Cores (SFIC) manufactured by BEST.
• Cores: Only 7-pin SFIC cores are acceptable.
• Old Locks Disposal: Old door locks will be collected by UH Staff for use as spares and replacements on JB CHS-NWS dormitories. Other disposed material is the contractor's responsibility.

These clarifications provide specific details on keying, system setups, lock functionality, and material handling, which bidders should consider when preparing their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and replace existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston (JB-CHS) with a new, stand-alone Radio-Frequency Identification (RFID) lock system. The goal is to standardize electronic lock systems across JB-CHS Air Base and Naval Weapon Station campuses using the Dormakaba RT Plus RFID system.

• System Removal: Remove existing Onity electronic magstripe lock sets, hard key lock sets, key encoders, and desktop CPUs.

• System Installation: Install and configure the new Dormakaba RT Plus RFID lock system, including retrofitting 675 doors with new RFID locksets, installing the Community Access Control Software, PC System, and associated encoders, and installing all necessary components for a uniform appearance.

• System Programming: Program all new locks, credentials, and the Community Access Control System to be compatible with the existing Dormakaba system.

• Training: Provide comprehensive on-site training for JB-CHS Unaccompanied Housing staff on programming, auditing, maintenance, installation, repair, and troubleshooting of the electronic locks and key cards.

• Waste Disposal: Remove and dispose of all waste materials and debris generated during installation.

• The system must be programmable and managed through a centralized PC-based Community Access Control System.

• The system must be capable of encoding credentials and programming/auditing locks via system encoders and a portable M-Unit.

• Locksets must be tamperproof, ANSI Grade 1 certified, and feature field-reversible handles.

• Locks must be battery-powered with a low battery indicator and non-volatile memory storing at least 2,000 transaction events.

• Audit trails must be retrievable via the Community Access Control System.

• All equipment, parts, and materials must be new.

• Work schedule: Monday through Friday, 0800-1500.

• Delivery: FOB Destination to Joint Base Charleston - Air Base, Unaccompanied Housing, 312 Arthur Drive, Bldg. 464, Joint Base Charleston, SC 29404.

• Standardization: The Dormakaba RT Plus RFID lock system is the only approved system; no substitutions are accepted.

• Security: All contractor personnel must pass a security background check. Names and credentials must be submitted six weeks prior to work start.

• Warranty: A minimum two-year warranty on all products from the date of final acceptance.

• Site Examination: Contractor is responsible for accurate site dimensions and condition examination prior to work.

• Professional Conduct: Work must be performed in a neat, professional manner with on-site supervision.

• Damages: Contractor is responsible for all damages incurred during service.

• Travel: Contractor is responsible for all travel and lodging arrangements.

• Project Completion: Requires a signed "Letter of Satisfaction" from JB-CHS UH Manager or Housing Chief.

• Government-Furnished Support: Escorted access to work areas and a storage/assembly area for hardware will be provided.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically the complete removal and replacement of existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston (JB Charleston), South Carolina. This announcement constitutes the only solicitation, and offers are being requested as a quotation.

• Removal and replacement of existing electronic lock systems.

• Work to be performed at Joint Base Charleston – Weapons Station (JB CHS - WS) and Joint Base Charleston - Air Base (JB CHS - AB) in South Carolina.

• Specific buildings include: 461(AB), 464(AB), 466(AB), 473(AB), 479(AB), and 1502(NWS).

• Period of Performance: To be established after quotes are received and dependent on lead time of supply.

• NAICS Code: 332510, Hardware Manufacturing (size standard of 750 employees).

• PSC Code: 5340 Hardware, Commercial.

• The acquisition is not set aside for small business concerns.

• Subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• Offers are requested as a quotation (RFQ).

• Submission Deadline: Quotes must be received via email by April 6, 2026, no later than 1130 Eastern Standard Time.

• Submission Email: jesus.diaz.7@us.af.mil

• Subject Line: Solicitation number FA441826Q0036 and the name of the offeror.

• Evaluation Factors: Award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering price and other factors. The evaluation will use the following factors: PRICE, Technical, and Past Performance. Technical and Past Performance are significantly more important than price.

• Technical Capability: Offeror's quote must meet exact specifications listed in the Statement of Work.

• Past Performance: Evaluation will consider recent (within 5 years) and relevant performance. Ratings include Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence.

• Site Visit: Highly encouraged for interested parties on March 24, 2026, at 0900 EST. Registration required via email to jesus.diaz.7@us.af.mil by March 18, 2025.

• Questions Deadline: No later than 1000 EST, March 25, 2026, emailed to jesus.diaz.7@us.af.mil.

• Not set aside for small business concerns.

• The solicitation includes several attachments: Statement of Work, Request for Quotation, Brand Name Justification, Wage Determination, and Provisions and Clauses.

• Offerors must complete annual representations and certifications on SAM.gov or include a copy of provision 52.212-3.

• The government may conduct interchanges if deemed in the best interest of the Government.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from the 628th Contracting Squadron for the complete removal and replacement of existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston, South Carolina. The requirement includes the installation of a new, stand-alone Radio-Frequency Identification (RFID) lock system, associated hardware, programming, and training, in accordance with the Statement of Work (SOW).

• Removal and replacement of existing electronic lock systems.

• Installation of a new, stand-alone Radio-Frequency Identification (RFID) lock system.

• Provision of associated hardware.

• System programming.

• Training on the new system.

• All work to be performed IAW the SOW.

• NAICS Code: 332510

• Employee Size Standard: 750

• Submit offers to the email address: jesus.diaz.7@us.af.mil

• Offer submission deadline: No later than 11:30 AM EST on 6 April 2026.

• Not specified in this document.

• The solicitation is issued by the 628th Contracting Squadron.

• Contact person: TSgt Jesus Diaz, (843) 963-3569.

• The form includes fields for Vendor Name, Address, Phone, Fax, Quoted by, Title, Performance Period/Delivery Date, Warranty, Cage Code, Duns, Tax ID, Business Size, Email, FOB, and Discount Terms.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services related to Unaccompanied Housing Facilities Door Locks. The government is procuring and installing 675 new RFID locksets, including Front Desk Units (FDUs) and Common Access Encoders, to ensure a complete and operational system with a uniform appearance.

• Supply and install 675 doors with new RFID locksets.

• Includes installation of new Front Desk Units (FDUs) and Common Access Encoders.

• Requires all necessary components, including dress plates, strike plates, and high-security cores.

• The system must ensure a complete and operational system with a uniform appearance.

• Contract type: Not specified, but implied to be commercial services.

• Period of Performance: To be established after quotes are received and dependent on lead time of supply.

• Estimated Value: Not stated.

• Submission Deadline: Quotes must be received via email by 2 April 2026, no later than 1130 EST.

• Submission Method: Email to jesus.diaz.7@us.af.mil. Subject line must include solicitation number FA441826Q0036 and offeror name.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation factors include PRICE, Technical, and Past Performance. Technical and Past Performance are significantly more important than price.

• Technical Evaluation: Offeror's quote must meet exact specifications listed in the Statement of Work.

• Past Performance Evaluation: Based on recent (past 5 years) and relevant performance. Ratings include Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, and No Confidence.

• Site Visit: Highly encouraged for interested vendors on 24 March 2026 at 0900 EST. Registration required by 18 March 2025.

• Questions Deadline: No later than 1000 EST, 25 March 2026.

• This acquisition is not set aside for small business concerns.

• It is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• NAICS Code: 332510 (Hardware Manufacturing) with a size standard of 750 employees.

• PSC Code: 5340 (Hardware, Commercial).

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• The solicitation consists of several attachments: Statement of Work, Request for Quotation, Brand Name Justification, Wage Determination, and Provisions and Clauses.

• Offerors must complete annual representations and certifications on SAM.gov or include a copy of provision 52.212-3 with their offer.

• The government intends to make award based on initial proposal submissions without interchanges, but reserves the right to hold interchanges.

Statement of Work (SOW) / Performance Work Statement (PWS)

To completely remove and replace existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston (JB-CHS) with a new, stand-alone Radio-Frequency Identification (RFID) lock system. The goal is to standardize electronic lock systems across the JB-CHS Air Base and Naval Weapon Station campuses using the Dormakaba RT Plus RFID system.

• System Removal: Remove existing Onity electronic magstripe lock sets, hard key lock sets, key encoders, and desktop CPUs.

• System Installation: Install and configure new Dormakaba RT Plus RFID lock systems, including retrofitting 675 doors, installing new Front Desk Units (FDUs) and Common Access Encoders at centralized check-in locations, and installing all necessary components for a uniform appearance.

• System Programming: Program all new locks and FDUs to be compatible with the existing Dormakaba system.

• Training: Provide on-site training for JB-CHS UH staff on programming, auditing, and maintenance of the FDU, as well as installation, repair, and troubleshooting of electronic locks and key cards.

• Waste Disposal: Remove and dispose of all waste and debris generated during installation.

• The system must be a stand-alone, programmable electronic lock system not connected to any information network.

• Operation managed via a stand-alone, portable Front Desk Unit (FDU).

• Lock audit trail must be retrievable.

• System must provide for mastered Emergency keycard, mechanical key override, and electronic override.

• Must be able to lock out users via authorization key and accept RFID cards.

• Certification: Certified by Underwriters Laboratories (UL) for use on fire doors with up to a three-hour rating.

• Work is to be performed Monday through Friday, 0800-1500.

• Locations include Buildings 461(AB), 464(AB), 466(AB), 473(AB), 479(AB), and 1502(NWS).

• Delivery is FOB Destination to Joint Base Charleston - Air Base, Unaccompanied Housing.

• Technical Specifications: The Dormakaba RT Plus RFID lock system is the only approved system; no substitutions accepted. Hardware must be tamperproof, battery-powered with low battery indicator, and retain a minimum of 1,000 transaction events.

• Materials: All equipment, parts, and materials must be new.

• Contractor Responsibilities: Site examination, professional conduct, responsibility for damages, security requirements (background checks required minimum six weeks prior to start), travel arrangements, and a minimum two-year warranty on all products.

• Project Completion: Requires a signed "Letter of Satisfaction" from the JB-CHS UH Manager or JB-CHS Housing Chief.

• Government-Furnished Support: Escorted access to work areas and storage/assembly area for hardware.

Form / Attachment / Pricing Sheet

This document is a Single Source Justification (Simplified Acquisition) for the procurement of an Electronic Key Management System & electronic Door Locks Replacement.

• Supplies/Services Required: Complete removal and replacement of 675 existing electronic lock systems in Unaccompanied Housing (UH) facilities at Joint Base Charleston, South Carolina. This includes the installation of a new, stand-alone Radio-Frequency Identification (RFID) lock system (Dormakaba), associated hardware, programming, and training.
• Justification for Single Source/Brand Name: The Dormakaba RT Plus RFID lock system is essential due to a recent standardization effort for Building 460, establishing it as the technical baseline for UH facilities. Procuring any other system would create a duplicative and costly parallel logistics train, require separate training, and lead to an inefficient, fragmented security posture. Therefore, only the Dormakaba RT Plus RFID system satisfies the agency's minimum requirement for standardization and interoperability.
• Efforts to Obtain Competition: Market research identified four resellers capable of providing the required products and services, with capability confirmed through preliminary past performance reviews and reseller/certified installer status.
• Steps to Preclude Future Single Source Awards: The government will conduct a thorough review of requirements to avoid unnecessary restrictions and may use "brand name or equal" descriptions to allow for equivalent products.

This document explains why the government is pursuing a single-source acquisition for a specific RFID lock system (Dormakaba). Bidders interested in providing similar systems or services should note the government's emphasis on standardization, interoperability, and the specific requirements of the Dormakaba system. The justification highlights the costs and inefficiencies associated with introducing alternative systems, which may inform potential bidders on how to address these concerns if they choose to compete on future, potentially more open, solicitations.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from the 628th Contracting Squadron for the installation of a new, stand-alone Radio-Frequency Identification (RFID) lock system. The system includes associated hardware, programming, and training for 675 locks, specifically using the Dormakaba RT Plus RFID system (Model Numbers 79PS010T1BL30-626 and 79PS010T1BR30-626), in accordance with the Statement of Work (SOW).

• Installation of a new, stand-alone RFID lock system.

• Associated hardware procurement.

• System programming.

• Training on the Dormakaba RT Plus RFID system.

• Provision for 675 locks.

• Compliance with the SOW.

• NAICS Code: 332510

• Employee Size Standard: 750

• Offers must be submitted via email to TSgt Jesus Diaz at jesus.diaz.7@us.af.mil.

• Submission deadline: No later than 11:30 AM EST on 2 April 2026.

• Not explicitly stated, but the NAICS code and size standard suggest potential small business considerations.

• Bidders are instructed to complete the provided form.

• The document references an accompanying SOW for detailed requirements.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (Revision No. 32, dated December 3, 2025) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work in South Carolina Counties of Berkeley, Charleston, and Dorchester.

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Includes footnotes for specific occupations that require additional fringe benefits or have special conditions.
• Provides details on Executive Orders (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining contractor obligations and minimum wage requirements for covered contracts.
• Specifies benefits such as vacation, holidays, health and welfare, and hazardous pay differentials.
• Outlines the conformance process for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for bidders to understand the labor costs associated with performing services under a federal contract in the specified geographic area. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposals account for these mandated rates and benefits.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clause Number: Unique identifier for each clause or provision.
• Clause Title: A brief description of the subject matter of the clause.
• Alt No/Dev No: Identifies any alternate or deviation numbers for the clause.
• Year-Mo: The year and month the clause was last updated.
• Section: Indicates the section of the contract or solicitation where the clause is located (e.g., SEC I, SEC K, SEC G, SEC L).

Bidders must review these clauses and provisions to understand their obligations and the terms of the potential contract. This includes understanding requirements related to:

• Compensation and employee rights
• Antiterrorism and cybersecurity
• Acquisition of specific goods and services (e.g., telecommunications equipment, products from Xinjiang)
• Payment and invoicing procedures (e.g., WAWF)
• Business ethics and representations
• Labor standards and equal opportunity
• Health and safety on government installations
• Contractor access to government facilities

Bidders should pay close attention to any clauses requiring specific representations, certifications, or actions as part of their proposal submission or contract performance.