Unaccompanied Personal Housing (UPH) Washer and Dryer Movement and Maintenance/Repair Services

Solicitation / RFP / RFQ

This solicitation, W9124E26QA003, is for "Professional Appearance" services. The solicitation was issued on May 27, 2026, and the offer due date is June 26, 2026, at 03:00 PM local time.

The core services include:

• Monthly Preventive Maintenance, Repair, and Hook-up/Salvage Services.
• Annual Dryer Vent Cleaning.
• Contract Start-Up and Plan Submissions.

These services are defined within a Performance Work Statement (PWS).

• The contract type is Firm Fixed Price.

• The period of performance includes a base year and four option years.

  • Base Year: September 7, 2026, to September 6, 2027.
  • Option Year 1: September 7, 2027, to September 6, 2028.
  • Option Year 2: September 7, 2028, to September 6, 2029.
  • Option Year 3: September 7, 2029, to September 6, 2030.
  • Option Year 4: September 7, 2030, to September 6, 2031.

• Offerors must submit proposals by the due date of June 26, 2026.

• The solicitation incorporates FAR clauses by reference, including those related to:

  • Gratuities (52.203-3)
  • Restrictions on Subcontractor Sales (52.203-6)
  • Contractor Code of Business Ethics and Conduct (52.203-13)
  • Prohibition on Requiring Certain Internal Confidentiality Agreements (52.203-19)
  • Reporting Executive Compensation and First-Tier Subcontract Awards (52.204-10)
  • Terms and Conditions-Commercial Products and Commercial Services (52.212-4)
  • Utilization of Small Business Concerns (52.219-8)
  • Limitations on Subcontracting (52.219-14)
  • Postaward Small Business Program Rerepresentation (52.219-28)
  • Statement of Equivalent Rates for Federal Hires (52.222-42)

• This acquisition is set aside for Small Business.

• The North American Industry Classification System (NAICS) code is 811412, with a size standard of $19,000,000.00.

• The document includes extensive FAR and DFARS clauses incorporated by reference and in full text.

• A detailed list of wage determinations under the Service Contract Act for Louisiana is provided, outlining specific occupation codes and their corresponding minimum wage and fringe benefits.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for the movement, maintenance, and repair of Unaccompanied Personal Housing (UPH) washers and dryers at Fort Polk.

• Repair, hook-up, and salvage of approximately 3,000 washers and dryers annually.

• Services to be performed in UPH buildings throughout Fort Polk.

• Contractor will respond to Demand Maintenance Orders (DMOs).

• Contractor is responsible for providing all personnel, equipment, supplies, facilities, transportation, tools, and materials.

• DMO onsite response within two (2) working days of creation.

• DMO completion within thirty (30) calendar days of request.

• Repairs completed within 48 hours of response.

• If parts are required, DMO completion within three (3) calendar days of parts arrival.

• Machines unrepaired for more than ten (10) calendar days due to lack of parts is not permitted.

• Equipment installation/hook-up to be completed with no deviation.

• Outgoing contractor to perform full services during a thirty (30) day phase-out period.

• Period of Performance: One (1) Base Year of 12 months and four (4) 12-month option years.

• Place of Performance: Government facilities at Fort Polk, Louisiana.

• Contractor must develop and maintain a Quality Control Program (QCP).

• Contractor must comply with all applicable Federal, State, and Local laws, Army Regulations, and Fort Polk's Environmental Regulation.

• Contractor personnel must complete AT Level I Awareness Training, Cyber Awareness Training, OPSEC Training, and iWATCH training.

• Contractor must adhere to strict physical security, access control, and key control procedures.

• Contractor must provide a Safety Plan and comply with OSHA and Army safety requirements.

• Contractor must manage hazardous materials according to regulations.

• Contractor must provide a Maintenance Plan and maintain equipment inventories.

• Contractor must provide designated personnel, including a Program Manager and Environmental Compliance Officers (ECOs).

Form / Attachment / Pricing Sheet

This document, "Technical Exhibit C - Building List & Equipment Location," provides a detailed inventory of washing machines and dryers across various buildings. It serves as an attachment to an opportunity, likely related to the maintenance, replacement, or installation of laundry equipment.

• Lists specific building identifiers (e.g., 293, 1150C, 1054).
• Details the quantity of dryers and their corresponding models (e.g., LDEA5RGS173TW01, LDGA5RGS113TW01, FFQG5000QW2).
• Details the quantity of washing machines and their corresponding models (e.g., LWNA52SP113TW01, LWNA52SP113TW02).
• Includes totals for equipment types across different categories (Electric, Gas, Storage).

This exhibit is crucial for bidders to understand the existing equipment inventory, including types, quantities, and locations. This information is essential for developing accurate proposals related to:

• Procurement of new equipment.
• Installation services.
• Maintenance and repair services.
• Removal of old equipment. Bidders should use this data to estimate the scope of work, material needs, and logistical requirements for the opportunity.

Other / Unclassified

This document is a Wage Determination issued under the Service Contract Act, specifically Wage Determination No. 2015-5197, Revision No. 31, dated May 13, 2026. It lists the minimum wage and fringe benefit rates required for various occupations in specific Louisiana parishes (Allen, Avoyelles, Beauregard, Evangeline, La Salle, Natchitoches, Sabine, Vernon, and Winn).

This document is crucial for any bidder responding to a Service Contract Act-covered opportunity in the specified geographic area. It provides the legally mandated minimum wage and fringe benefit rates that must be paid to employees performing work under such a contract. Bidders must ensure their proposed labor costs align with these determinations to be compliant. The document details rates for a wide range of occupations, from administrative and clerical roles to technical, health, and maintenance positions. It also includes important notes regarding Executive Orders on paid sick leave and minimum wage, as well as information on conformance processes for unlisted occupations.

Amendment / Modification

This amendment updates the solicitation by incorporating 17 additional FAR and DFARS clauses. The submission date for offers remains unchanged.

• Added FAR Clauses:
  • 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.
  • 52.222-40 Notification of Employee Rights Under the National Labor Relations Act.
  • 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment.
  • 52.222-54 Employment Eligibility Verification.
  • 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity.
  • 52.219-9 Small Business Subcontracting Plan.
  • 52.212-2 Evaluation-Commercial Products and Commercial Services (Full Text).
  • 52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures.
  • 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.
  • 52.209-12 Certification Regarding Tax Matters (Full Text).
  • 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.
  • 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan.
  • 52.209-5 Certification Regarding Responsibility Matters (Full Text).
• Added DFARS Clauses:
  • 252.244-7000 Subcontracts for Commercial Products or Commercial Services.
  • 252.204-7000 Disclosure of Information.
• Modified FAR Clauses:
  • 52.222-42 Statement of Equivalent Rates for Federal Hires. May 2014 is now the operative version.

No changes were made to the proposal submission deadline. Bidders should review the newly added and modified clauses to ensure compliance with all requirements.