Uninterrupted Power Supply Replacements at Morristown (MRX), Nashville (OHX), and Atlanta, GA (FFC)

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of commercial products and services. The government intends to award a Firm-Fixed Price contract. The acquisition is set aside 100% for Women Owned Small Business (WOSB) concerns. Vendors must meet the small business size standard for NAICS 335910, Battery Manufacturing.

The primary service involves the removal of existing UPS systems and the installation of new UPS systems at multiple NOAA facilities, including:

• WFO Morristown, TN
• WFO Nashville, TN
• WFO Atlanta, GA

Each location has specific delivery and performance periods outlined.

• Contract Type: Firm-Fixed Price

• Period of Performance: Base period is from 07/01/2026 through 03/24/2027. No option periods are specified.

• Estimated Total Price Range: $472,000.00 - $524,000.00 over the entire period of performance.

• Offer Due Date: May 29, 2026, 1400 PT.

• Submission Method: Electronic submission via the FedConnect® Web Portal is required.

• Quotation Format: Must be submitted in two volumes: Volume I (Technical Quote) and Volume II (Business/Price Quote). The technical quote must not exceed 10 pages and should not contain pricing information.

• Evaluation Criteria: Award will be based on Best Value, with non-price factors being more important than price. Key evaluation factors include:

  • Factor 1 - Project Schedule (clarity, feasibility, methodology, UPS replacement schedule, timelines, communication, and unforeseen delay management).
  • Factor 2 - Price (completeness, fairness, and reasonableness).
  • AbilityOne (not scored): Consideration will be given to the proposed plan for using AbilityOne contractors for subcontracting opportunities.

• Questions Due: May 15, 2025.

• This RFQ is 100% set aside for Women Owned Small Business (WOSB) concerns.

• Offerors must be certified as a WOSB or EDWOSB concern in the Dynamic Small Business Search (DSBS) at the time of offer submission.

• The document includes numerous FAR and CAR clauses covering various aspects of the contract, including insurance, compliance, payment, and reporting.

• Contractors are required to use the FedConnect® web portal for administration and submission of offers.

• The Performance Work Statement (PWS) is provided as Attachment 1.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and properly dispose of existing Uninterrupted Power Supply (UPS) units, battery cabinets, and associated debris at three National Weather Service (NWS) Weather Forecast Offices (WFOs): Morristown (MRX), Nashville (OHX), and Atlanta, GA (FFC). The project also includes supplying and installing new UPS units, battery cabinets with batteries, and Remote Monitoring Devices (RMDs) at each location.

• Provide personnel, equipment, supplies, and tools for UPS replacement.

• Ensure the project conforms to all applicable standards, codes, and federally mandated practices.

• Supply and install one Eaton UPS 93PM (208VAC, 3-phase, 60 HZ, with 3 x 20 KW modules) per site.

• Include internal maintenance bypass and an Eaton Remote Monitoring Device (RMD) per UPS.

• UPS units should be Energy Star Certified if available.

• Install lithium-ion battery strings with at least a 15-minute run time per UPS.

• The Contractor shall size UPS using NWS-supplied critical loads, with NWS verifying loads prior to ordering.

• Tasks include: removing and disposing of existing UPS and components, installing, startup, and testing of new UPS, providing batteries and battery cabinets, and installing the Eaton RMD.

• The Contractor shall provide 8 hours of training on the new UPS, RMD, and battery system per location as part of system acceptance.

• The Contractor shall provide a one (1) year written warranty on workmanship. Updates for LG Cabinets are covered for two (2) years.

• The project shall follow guidelines in the PWS, site diagrams, blueprints, and any contractor-provided quoted documents.

• All modifications must be submitted and approved by the Contracting Officer.

• The project shall be completed within 180 days of notice to proceed.

• Work locations: WFO Morristown (MRX), TN; WFO Nashville (OHX), TN; and WFO Atlanta (FFC), GA.

• Work hours: 7:00 AM - 5:00 PM, Monday through Friday, unless otherwise approved by the COR. Federal Holidays are observed.

• Compliance: Adhere to all local, state, and federal environmental, health, and safety regulations, and applicable codes. Responsible for all licenses, permits, and fees.

• Disposal: Properly remove and dispose of all waste material in an environmentally friendly manner.

• Personnel: Provide a Project Manager and an Onsite Manager. Both must be able to read, write, speak, and understand English. The Project Manager is the primary point of contact.

• Security: Contractor personnel must sign in/out daily, wear identification badges, and comply with Government escort rules and conduct regulations.

• Safety: Observe OSHA safety requirements, designate a Safety Coordinator, provide a Safety Plan and Procedure, and provide an Emergency Plan and Procedure for review and approval.

• Deliverables: Include Sexual Assault and Sexual Harassment Training, Security Processing Requirements, Safety and Emergency Plan, Kickoff Meeting and Associated Documents, Meeting Minutes, Warranty(s), and Submittals (permits, photos, notes, UPS/equipment submittals).

• Government Acceptance: COR will review deliverables and notify acceptance via email.

Form / Attachment / Pricing Sheet

This document provides site photos of the Uninterrupted Power Supply (UPS) systems at three National Weather Service (NWS) Weather Forecast Offices (WFO): Morristown, TN (MRX), Nashville, TN (OHX), and Atlanta, GA (FFC). These photos are intended to support the "UPS Replacements" opportunity.

• Atlanta, GA (FFC) WFO: Includes photos of the UPS data plate, the UPS unit (behind view), and the UPS output display. The data plate indicates a "CTS CUSTOM C&C POWER, INC." unit, Model BC39-Y300-075, manufactured in 11/2001. The output display shows voltage, frequency, apparent power (17.3KVA), and effective power (16.0kW).
• Morristown, TN (MRX) WFO: Features photos of the UPS control panel, UPS data plate, and UPS output display. The data plate shows a "POWER BATTERY COMPANY, INC." unit, Model 1MC3-30TC55-360C-H100-UL, manufactured 06/20/03. The output display indicates voltage, frequency, apparent power (7.6KVA), and effective power (7.0kW).
• Nashville, TN (OHX) WFO: Contains images of the UPS data plate, UPS panel, and UPS load display. The data plate identifies a "CTS CUSTOM C&C POWER, INC." unit, Model BC39-Y150-050B1, manufactured in 03/2003. The load display shows voltage, frequency, and load percentages.
• General Site Views: Photos of the UPS rooms and entry points (inside and outside) are provided for each location.

These photos offer visual context for the existing UPS equipment at each WFO location. Bidders can use this information to assess the current state of the UPS systems, understand the physical space constraints, and potentially inform their approach to replacement or upgrade proposals.