Uninterruptible Power Systems (UPS) Maintenance and Repair

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Master BPA MTC (UPS) Maintenance and Repair opportunity.

• New Requirement: The government confirmed that this is a new requirement, not a continuation of an incumbent contract.
• Scope of System Coverage: The government clarified that the system listed in the Performance Work Statement (PWS) is the sole system covered under this contract.

This Q&A document clarifies key aspects of the requirement, confirming it is a new effort and defining the specific system scope, which may influence bidder understanding and proposal development.

Form / Attachment / Pricing Sheet

This document outlines specific response data requirements for vendors to be considered for this BPA (Blanket Purchase Agreement). It details the information vendors must provide in their submissions.

Vendors must address the following points:

• Confirmation of 24/7/365 service availability.
• Confirmation of telephone response within 4 hours for emergencies, with on-site technician within 24 hours if remote resolution is not possible.
• Confirmation of corrective maintenance response within 8 hours of customer request.
• Evidence of similar Government contracts or services.
• Evidence of similar civilian contracts or services.
• Confirmation of SAM registration, including Cage Code and Unique Entity ID.
• Provision of hourly rates for both on-site and online/telephonic services, with identification of any travel costs.

This document is critical for bidders as it directly dictates the information required in their response to be considered for the BPA. Failure to provide the requested information may result in disqualification.

Solicitation / RFP / RFQ

This document is a solicitation for a Blanket Purchase Agreement (BPA) to provide all necessary support for UPS service, maintenance, repairs, and replacement/upgrade of outdated parts or equipment for the MTC FTIG. The solicitation number is W912KC26RA004.

• Provision of UPS service, maintenance, and repairs.

• Replacement and upgrade of outdated parts or equipment.

• Support for the MTC FTIG.

• The contract type is a Blanket Purchase Agreement (BPA).

• The solicitation issue date is April 6, 2026.

• The offer due date is April 20, 2026, at 5:00 PM.

• The North American Industry Classification Standard (NAICS) code is 518210, with a size standard of $40,000,000.00.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference, including terms and conditions for commercial products and services (FAR 52.212-4), and provisions such as instructions to offerors (FAR 52.212-1).

• Payment will be made via Wide Area WorkFlow (WAWF) as detailed in DFARS 252.232-7006.

• This acquisition is a Small Business set-aside.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering various aspects such as reporting, compliance, labor standards, and prohibitions related to specific regions or entities.

• Offerors are required to complete and return the solicitation document.

• The document is 16 pages long.

Other / Unclassified

This document is a U.S. Department of Labor "Register of Wage Determinations Under the Service Contract Act" for the State of Pennsylvania, County of Lebanon. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits for contracts subject to the Service Contract Act. It also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances.

This document is crucial for potential bidders on Service Contract Act-covered contracts in the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of employees performing work under such contracts. Bidders must review this determination to accurately calculate labor costs, ensure compliance with federal regulations, and factor these requirements into their proposals. The document also outlines specific conditions for paid sick leave, vacation, holidays, and potential hazard pay, which directly impact labor costs and operational planning.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all necessary personnel, equipment, supplies, tools, materials, supervision, and other items required for the maintenance, testing, monitoring, documentation, emergency service, and repairs of Uninterruptible Power Systems (UPS) at the Army National Guard (ARNG) Mission Training Complex (MTC) at Fort Indiantown Gap (FTIG).

• Perform maintenance, testing, monitoring, documentation, emergency service, and repairs for UPS.

• Provide 24/7/365 emergency repair services for unscheduled system failures.

• Conduct two preventative maintenance services annually.

• Provide annual battery maintenance.

• Contain, collect, and dispose of hazardous and non-hazardous wastes and residues.

• Emergency service response: Telephone response from a qualified technician within 4 hours; on-site technician within 24 hours if the issue cannot be resolved remotely.

• Corrective maintenance response: Within 8 hours of customer request.

• Detailed reports to the COR within 1 week after performing service.

• All services to be performed to the performance standard 100% of the time.

• Period of Performance (PoP): 15 April 2026 - 14 April 2031 (60 months).

• Place of Performance: Building 5-4 at Fort Indiantown Gap, Annville PA 17003.

• Contractor shall not telework. Telework may be enacted by the Government for COOP purposes at no additional cost.

• Contractor employees must comply with installation regulations, including fire, traffic, safety, and security.

• Contractor employees must wear identification badges.

• Awareness Training (AT) Level 1 required for all contractor employees within 30 days of contract start.

• iWATCH Training required for all employees.

• COMSEC/IT Security compliance is mandatory.

• Contractor shall safeguard all Government property.

• A Contract Manager (CM) must be designated.

• Contractor must notify the POC immediately of any potential Organizational Conflicts of Interest (OCI).

• Applicable publications and forms are listed in the PWS.

Questions & Answers / Clarifications

This document outlines specific response data required from vendors to be considered for a Blanket Purchase Agreement (BPA). It details questions that must be answered by potential bidders.

Vendors must confirm the following:

• Ability to provide 24-hour/7-day-a-week/365-days-a-year service.
• Capability to provide a telephone response from a qualified technician within 4 hours of an emergency service call, with an on-site technician within 24 hours if remote resolution is not possible.
• Ability to respond to corrective maintenance requests within 8 hours of the customer's request.
• Provide evidence of similar Government contracts or services.
• Provide evidence of similar civilian contracts or services.
• Confirmation of registration in the System for Acquisition Management (SAM), including Cage Code and Unique Entity ID.

Failure to provide answers to these questions may result in a vendor not being considered for the BPA.