Unit Dose Packager

Solicitation / RFP / RFQ

This solicitation is for the procurement of commercial products and services, specifically related to the "iPack Rx Unit Dose Packager and peripheral equipment." The government is seeking quotes for these supplies in accordance with the Statement of Work and the terms and conditions outlined in the solicitation.

• The core requirement is for the "iPack Unit Dose Packager" and related peripheral equipment, including specific items such as:

  • iPack Unit Dose Packager (MFR: Pearson Medical Technologies, LLC)
  • iPack RX Calcium Carbonate Disc "Tums Disc" (MFR: Pearson Medical Technologies, LLC)
  • Print Premium Bar Code Label Printing Software (MFR: Pearson Medical Technologies, LLC)
  • Fill in Station: Semi-automated pill feeder (MFR: Accu-Chart)
  • Caliper Measure Tool (MFR: Shenzhen Keyungu Network Tech Co, Ltd)
  • 22" HDMI monitor, wireless keyboard, and wireless mouse
  • Anti-Microbial Bar Code Reader (MFR: Honeywell International S.A)
  • Biometric identification scanner for fingerprint (MFR: Digital Persona, Inc.)
  • Stainless steel utility table
  • Uninterruptible Power Supply Device (MFR: XPC Corporation)
  • Label Printer (MFR: Zebra Technologies)
  • External Hard Drive (MFR: Western Digital)
  • Roll Label Printer (MFR: Zebra Technologies)
  • ClearTag Starter Supply Kit
  • Dose Packager Starter Supply Kit
  • Premium Customer Support Agreement w/Annual On-Site Technician Visit
  • Installation and Training

• All items offered must be brand name or equal.

• The solicitation includes various contract clauses and provisions, including those related to DEI discrimination, security prohibitions, Buy American, and small business program representations.

• Contract Type: Firm-Fixed Price

• Period of Performance: Not explicitly stated, but delivery schedule is provided.

• Estimated Value: Not stated.

• Offer Submission Deadline: June 23, 2026, 12:00 PM CDT (Block 8).

• Submission Instructions: Offers must be submitted via email to Stephanie Reeves (stephanie.reeves@va.gov) and Shannon Hodgson (shannon.hodgson@va.gov) with the subject line "Solicitation 36C25726Q0640".

• Required Documents: Signed SF 1449, signed SF 30 amendments (if applicable), completed vendor information (Section B.1), completed schedule of services and pricing (Section B.2), completed FAR 52.219-1 and FAR 52.225-2, and an authorized distributor/re-seller letter.

• Offerors must submit their offers in two volumes: Technical Capability and Price.

• Technical questions are due by June 16, 2026, 3:00 PM CDT.

• Evaluation Criteria: Offers will be evaluated based on Technical Capability and Price. The award will be made to the responsible offeror whose offer is most advantageous to the Government, considering both factors. A comparative evaluation approach will be used.

• This requirement is 100% set aside for Small Business entities.

• Offerors must be verified/registered in SAM.gov and SBA.

• NAICS Code: 333993

• Size Standard: 600 Employees

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda provided.

• Payment will be made via Electronic Funds Transfer (EFT) through the Tungsten Network.

• Invoices are to be submitted electronically in accordance with VAAR Clause 852.232-72.

Statement of Work (SOW) / Performance Work Statement (PWS)

The VA North Texas Health Care System (VANTHCS) requires the purchase of a Brand Name or Equal to iPack Rx Unit Dose Packager to manage current and future pharmacy workload.

• Purchase of the iPack Rx Unit Dose Packager system and associated components as detailed in Table 1.

• Includes items such as the packager, label printing software, fill-in station, caliper tool, monitor, keyboard, mouse, barcode readers, label printers, external hard drive, UPS, starter supply kits, and a premium customer support agreement.

• Delivery of all items to the VA North Texas Health Care System, Dallas, TX 75216.

• On-site assembly and installation of the equipment.

• Provision of a hands-on training session for selected VA staff within 45 days of final installation.

• The system must be a stand-alone unit with no network connectivity or interface requirement.

• Must be capable of scanning, reading, and inputting drug information from DSCSA barcodes.

• Must print DSCSA barcodes on unit dose labels.

• Must automatically input drug information (NDC, GTIN, UPC, expiration dates, serial numbers, quantity) to prevent errors.

• Must contain settings for default label templates and automatically calculate "Beyond Use Date".

• Must include sensors to detect or prevent missed or empty unit dose packages.

• Must be able to create and print unique package serial numbers on every unit dose package.

• Must store a complete drug information database locally, including pill images and hazardous drug indicators.

• Must be able to package various tablet and capsule sizes.

• Must be connectable to a direct thermal printer.

• Must be capable of generating customizable data reports.

• Bar Code Reader must read both Linear and 2-D bar codes.

• The unit dose pill packaging system must include a complete starter supply kit with labeling ribbon, amber cellulose material, and paper/foil rolls.

• Delivery and installation at VA North Texas Health Care System, Dallas, TX 75216.

• Delivery during normal business hours (0800-1600 Central Time), Monday through Friday, excluding Federal Holidays.

• Training to be completed within 45 days after final installation.

• Vendor must coordinate delivery dates and installation with the VA POC.

• Vendor must provide tools, labor, and materials for assembly and installation.

• Vendor must protect finished spaces and surfaces from damage during delivery and installation; responsible for any damage incurred.

• A competent vendor representative must be on-site during assembly and installation.

• Vendor must provide a warranty certificate/form.

• Standard warranty coverage for products, extending directly to the customer.

• Vendor responsible for repair/replacement of defective products and associated shipping charges.

• If working on VANTHCS premises, vendor must cause minimum interference with operations and coordinate with the General Construction contractor.

• Vendor must take precautions to protect premises and persons during installation, abiding by safety requirements (e.g., hard hats, safety vests).

• The unit dose pill packager must fit within a footprint of 60” x 48” (L x D) and be able to enter through a 32” x 48” doorway without the vault doorway being removed.