UNITED STATES COAST GUARD SITKA ALAKSA

Clauses / Contract Terms

This document outlines various clauses and contract terms applicable to the opportunity. It details:

• Invoices must be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

• IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury.

• Vendors already enrolled in IPP do not need to re-register.

• New enrollees will receive emails from ipp.noreply@mail.eroc.twai.gov with logon ID, application link, and a temporary password to complete registration.

• Upon registration, vendors can submit invoices electronically, receive payment notifications, view payment history, and access remittance downloads.

• Payment notification emails may include date, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

• Training materials and live webinars are available on the IPP website.

• IPP Customer Support is available via toll-free number (866-973-3131) and email (IPPCustomerSupport@fiscal.treasury.gov), Monday-Friday, 8:00 am - 6:00 pm ET.

• FAR 52.212-4: Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), including an Addendum.

• FAR 52.212-5: Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Feb 2024). This includes numerous sub-clauses related to:

  • Prohibition on requiring confidentiality agreements.
  • Prohibition on contracting for Kaspersky Lab covered entities.
  • Prohibition on contracting for certain telecommunications and video surveillance services.
  • Prohibition on contracting with inverted domestic corporations.
  • Accelerated payments to small business subcontractors.
  • Protest after award.
  • Applicable law for breach of contract claims.

• Other FAR and HSAR clauses are listed, including those related to System for Award Management (SAM), CAGE code maintenance, availability of funds, and contractor employee access.

• A comprehensive list of FAR clauses is provided, with checkboxes indicating which are incorporated by reference. These cover a wide range of topics including:

  • Restrictions on subcontractor sales.
  • Contractor code of business ethics.
  • Whistleblower protections.
  • Reporting executive compensation.
  • Service contract reporting requirements.
  • Prohibition on ByteDance covered applications.
  • Federal acquisition supply chain security.
  • Protection of government interests when subcontracting with debarred contractors.
  • Updates of publicly available responsibility matters.
  • Various small business set-aside notices (HUBZone, SDVOSB, WOSB, etc.).
  • Utilization of small business concerns.
  • Subcontracting plans.
  • Limitations on subcontracting.
  • Liquidated damages.
  • Buy American provisions.
  • Trade Agreements.
  • Restrictions on foreign purchases.
  • Private security functions.
  • Disaster or emergency area set-asides.
  • Tax on foreign procurements.
  • Installment payments.
  • Payment by electronic funds transfer.
  • Privacy or security safeguards.
  • Payments to small business subcontractors.
  • Preference for U.S.-flag commercial vessels.

• Service Contract Labor Standards clauses are also listed, including those related to:

  • Service Contract Labor Standards.
  • Statement of equivalent rates for federal hires.
  • Price adjustments.
  • Exemptions from service contract labor standards.
  • Minimum wages for contractor workers.
  • Paid sick leave.
  • Promoting excess food donation.

This document is critical for understanding the payment process and the legal and regulatory framework governing the contract. Bidders must be aware of the required clauses, especially those related to small business participation, labor standards, and prohibitions on certain technologies or entities, as these will impact contract performance and compliance.

Solicitation / RFP / RFQ

This document contains solicitation provisions and contract clauses relevant to the opportunity. It outlines various requirements and representations that offerors must adhere to. Key provisions include:

• FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation): Standard instructions for offerors.
• FAR 52.216-1 Type of Contract (Deviation): Indicates the anticipated contract type is Firm Fixed Price.
• FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction: Requires representation regarding tax liability and felony convictions.
• FAR 52.204-7 System For Award Management – Registration (Deviation): Requires registration in SAM.
• FAR 52.219-X Clauses: Numerous clauses related to small business concerns, including set-asides, subcontracting plans, and utilization.
• FAR 52.222-X Clauses: Clauses related to labor standards, including child labor, equal opportunity for veterans and disabled individuals, and service contract labor standards.
• FAR 52.225-X Clauses: Clauses related to Buy American, Trade Agreements, and prohibitions on contracting with entities engaged in certain activities.
• FAR 52.252-1 Provisions Incorporated by Reference: States that many provisions are incorporated by reference and provides a link for full text access.
• FAR 52.252-2 Clauses Incorporated by Reference: States that many clauses are incorporated by reference and provides a link for full text access.

Offerors are cautioned that listed provisions and clauses may include blocks that must be completed and submitted with their quotation or offer. The full text of referenced provisions and clauses can be obtained upon request or accessed electronically via the provided links.

Statement of Work (SOW)

To replace two existing split system HVAC units in the IT office space within the Hangar Building at U.S. Coast Guard Air Station Sitka, AK.

• Provide all labor, equipment, parts, and materials for the complete removal and replacement of two split system HVAC units.

• This includes the air handling units located in the ceiling space, the outside condensing units, refrigeration lines, and associated heating coils.

• The work is to be performed at the Hangar Building, Air Station Sitka, AK.

• Work must be completed and usable within 10 workdays of mobilization.

• The Contractor shall provide a one-year warranty on the supplied equipment and labor from the startup date.

• Final acceptance is contingent upon the COR approving the job site's appearance after cleanup.

• Completion required within 30 calendar days from acceptance of submittals.

• Work to be performed during normal base working hours (0700-1600, Monday-Friday), unless prior permission is obtained.

• Mobilization to the site must occur within 10 workdays of materials arriving.

• Government Facilities: Contractor must provide portable restrooms; electrical power is available but must not be overloaded; telephone services are not available.

• Materials: Deliver in original unopened packages, store according to manufacturer recommendations, protect from elements, and prevent construction materials/debris from entering airfield areas.

• Safety: Contractor is wholly responsible for work site safety, implementing a safety program, and complying with OSHA and local regulations. "Hot Work" requires a permit obtained 24 hours in advance.

• Environmental Compliance: Adhere to local VOC laws, provide SDS, manage waste according to RCRA, and comply with storm water permits. All discharges to storm drains are prohibited.

• Labor Laws: Davis Bacon Act applies.

• Submittals: Required submittals include Work Schedule, New Split System Units Product Data, New Heating Coil Product Data, Installation/Operation/Maintenance Manuals, and Equipment Warranty Information.

• Technical: Replace Leibert MiniMate2 MMD36E units (or equivalent) with new systems meeting or exceeding current specifications. New systems must connect to the building management system via BACnet. Contractor is responsible for tie-in to existing electrical circuits and verifying their suitability.

• Site Restoration & Cleanup: Daily cleanup required; site must be returned to its original state of cleanliness upon completion. All waste must be properly disposed of.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for services required at USCG Sitka, Alaska. The Base Ketchikan/Juneau serves as the single point of contact for Coast Guard operations within the 17th District. Award is contingent on the availability of funding and a signed award.

• The specific work to be performed is detailed in the attached specifications.

• All shipping costs to the required location (SITKA, AK 99901) must be included in the total amount.

• Quotes/proposals must be FOB DESTINATION ONLY. Other terms will be deemed non-responsive.

• Delivery shall not occur on Federal holidays unless prior approval is received.

• Award will be made to the lowest priced technically acceptable/qualified contractor.

• Preparation of quotes is voluntary and at no cost to the government.

• Quotes must be submitted by the date specified herein.

• Invoices and the completed Material Inspection and Receiving Report (DD-250) shall be submitted electronically IAW FAR 52.212-4 to the USCG Finance Center Website using Invoice Routing Code: SILC PCB-2.

• Payment will be made electronically IAW FAR 52.232-33.

• Not specified in the provided text.

• Applicable FAR, HSAR, and CGAP clauses will be included at the time of award.