UNITED STATES HOLOCAUST MEMORIAL MUSEUM ANNUAL PREVENTIVE MAINTENANCE, TESTING, AND REPAIR SERVICES ON EMERGENCY GENERATORS

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "USHMM Generator Maintenance" solicitation.

• Offer Due Date: The offer due date has been extended to 5/11/2026 5:00 PM due to clarification questions.

• Period of Performance: The contract will run for 60 months, with a base period plus four option periods. FAR Clauses 52.217-8 (Option to Extend Services) and 52.217-9 (Option to Extend Term of the Contract) will be incorporated via Amendment #1.

• Service Contract Labor Standards: FAR Clauses 52.204-14 and 52.222-41 are removed and substituted with 52.222-5 (Davis-Bacon Act-Secondary Site of Work) and 52.222-6 (Davis-Bacon Act). The current wage determination will be posted with Amendment #1.

• Small Business Subcontracting Plan: No subcontracting plan will be required due to the dollar amount.

• Buy American Act: The Buy American Act clause will remain. The government is willing to add FAR 52.225-5 (Trade Agreements Act) but does not believe this contract will meet the cost threshold.

• ATS Maintenance: ATS maintenance is handled by the Museum.

• Backup Power: The Museum will provide a backup generator for annual PM and for load bank testing.

• The offer due date has been extended.

• The bid schedule will be revised to reflect changes in FAR clauses and potentially to separate pricing lines for generators and ATS.

• Amendment #1 will incorporate these changes.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4281, Revision No. 36) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas.

• Geographic Areas Covered: Virginia (Fairfax, Fauquier, Loudoun, Prince William, and Stafford counties), District of Columbia (District of Columbia), and Maryland (Charles and St. Mary's counties).
• Occupational Listing: Provides a comprehensive list of job titles, their corresponding occupation codes, and the required hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and are to follow the occupational listing.
• Executive Orders: Includes notes regarding Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations and applicable rates.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to solicitations covered by the Service Contract Act in the specified geographic areas. It dictates the minimum wage and benefit rates that must be paid to employees performing work under the contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant.

Amendment / Modification

This document is Amendment #2 to Solicitation 95476726Q0420. The purpose of this amendment is three-fold:

• To provide answers to clarification questions.

• To attach the current wage determination.

• To provide a revised Bid Sheet.

• Miscellaneous text in Section 14 has been modified.

• A revised Bid Sheet is attached.

• The current wage determination is attached.

Bidders should review the provided answers to clarification questions, the attached wage determination, and the revised Bid Sheet to ensure their proposals are accurate and compliant.

Form / Attachment / Pricing Sheet

This document is a bid schedule for generator maintenance services, specifically for compactors and balers. It outlines the pricing structure for different periods of performance.

• Period of Performance: Covers a Base Year (June 1, 2026 - May 31, 2027) and four Option Periods (June 1, 2027 - May 31, 2031).
• Services: Includes Quarterly Generator Maintenance for USHMM/RAC and SCCRC.
• Quantities: Specifies quantities (QTY) for each service per period.
• Pricing: Provides fields for Unit Price and Amount, though these are left blank in the provided data.
• Service Inclusions: Annual service includes 3 visits in year 1 and 4 visits annually thereafter. Services include annual oil and filter change and a 2-hour load bank test.
• Pricing Basis: All service pricing quoted is for after-hours service per the RFP.
• Reimbursable Services: Includes fields for cost per hour (normal and after-hours business) and reimbursable parts cost, which are also left blank.

Bidders must use this sheet to provide their pricing for the specified generator maintenance services. It details the frequency of service visits and the scope of annual maintenance. Bidders need to fill in the unit prices and calculate the total costs for each period of performance. Information on reimbursable services and parts costs also needs to be provided.

Amendment / Modification

This amendment modifies Solicitation 95476726Q0420. The changes are:

• The proposal due date has been extended to May 11, 2026, at 5:00 PM.

• The following FAR clauses are incorporated by reference:

  • 52.217-8 Option to Extend Services
  • 52.217-9 Option to Extend Term of Contract
  • 52.222-5 Davis-Bacon Act Secondary Work Site
  • 52.222-6 Davis-Bacon Act

• Proposal due date

• Contract clauses

• The deadline for proposal submission has been extended.

Form / Attachment / Pricing Sheet

This document is a bid schedule for compactors and balers, detailing pricing for maintenance services over several option periods.

• Description: Lists "Quarterly Generator maintenance (USHMM/RAC)" and "Quarterly Generator maintenance (SCCRC)".
• Period of Performance: Covers a base year (Date of Award - September 30, 2026) and four option periods, each one year in duration, extending up to May 2030.
• Pricing Structure: Includes columns for Quantity (QTY), Unit, Unit Price, and Amount for each service item across the base year and option periods.
• Total Cost: A section to sum up the total costs.
• Service Details: Notes that pricing is for after-hours service, with annual service including 3 visits in year 1 and 4 visits thereafter. Each service includes an annual oil and filter change and a 2-hour load bank test.
• Reimbursable Services: Sections for "Cost per hour for service during normal business hours," "Cost per hour for service after normal business hours," and "Reimbursable parts cost" are included for potential additional charges.

This document is critical for bidders to understand the pricing structure and expected costs for generator maintenance services over the potential contract period. It requires bidders to input their unit prices and calculate total amounts for each period, directly impacting their proposal submission and the overall contract value.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for annual preventive maintenance, testing, and repair services for emergency generators at the United States Holocaust Memorial Museum.

• Annual preventive maintenance, testing, and repair services for emergency generators.

• Contract Terms and Conditions are attached.

• Statement of Work (SOW) and Evaluation Criteria are attached on SAM.GOV.

• The specific contract type, period of performance, and estimated value are not detailed in this document but are expected to be in the attached SOW and Terms & Conditions.

• Mandatory Site Visit: April 28, 2026, 10:00 AM

• Clarification Questions Due: May 1, 2026, 5:00 PM

• Proposals Due: May 7, 2026, 5:00 PM

• Evaluation criteria are attached on SAM.GOV.

• The solicitation is issued under Solicitation Number 95476726Q0420.

• The document does not explicitly state set-aside information, but Block 10 indicates potential small business categories.

• Invoices must reference the valid USHMM Contract number/purchase order. Failure to do so may cause payment delays.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide annual preventive maintenance, inspections, testing, and repair services for three (3) emergency generators located at the United States Holocaust Memorial Museum (USHMM) facilities in Washington D.C. and Bowie, Maryland.

• Perform all labor and tools required for preventive maintenance, inspections, testing, and repairs.

• Services must adhere to the latest edition of NFPA 110, Emergency and Standby Power Systems, and manufacturer's recommended standards.

• Submit a checklist for preventive maintenance service to the Contracting Officer's Representative (COR) for review.

• Submit test and inspection reports to the COR within three days of completing work.

• Immediately report any condition discovered that could result in equipment failure to the COR.

• USHMM staff have service manuals for all generators.

• Contractor personnel must wear and use safety protection.

• Provide Safety Data Sheets (SDS) for all HAZMAT materials to the COR for approval.

• Provide calibration certificates for all off-site calibrated components.

• Base performance period: Date of Award to September 30, 2026.

• Includes four option periods, with the potential for five (5) additional consecutive option periods.

• Generators are located at 100 Raoul Wallenberg Place, SW, Washington DC and 4800 Marconi Drive, Bowie, Maryland.

• Quarterly Maintenance: Generators to be inspected and serviced four times a year (Oct-Dec; Jan-Mar; Apr-Jun; Jul-Sept).

• Annual Load Testing: To be performed in October of each contract year.

• Reporting: Verbal confirmation with COR before and after service. Written report within 24 hours for emergency calls. COR or designated representative must approve and sign all reports.

• Emergency Repairs: 24/7/365 availability with a four-hour response time.

• Regular Service Calls: 24-hour response time.

• Corrective Actions: Repairs must be approved and scheduled by the COR. Generators must be run for a minimum of 45 minutes after repairs and verified by the COR before returning to service.

• Equipment: Specific details provided for three generators: Museum Generator (Katolight 800 KW), Ross Administrative Center Generator (Kohler 150 KW), and Shapell Collections Generator (On site Energy 800 KW).

• Qualifications: Provide names and resumes of project manager and lead technician(s). Provide proof of technician's training in advance. A lead technician must be present for all service calls unless approved otherwise by COR. Non-lead technicians may respond to emergency calls if a lead is unavailable and has provided proof of training.

• Tools & Equipment: Contractor shall provide all necessary tools and equipment.

• Safety: Adhere to OSHA's "lockout/tagout" requirements and NFPA 70E, Standard for Electrical Safety in the Workplace. Provide personal protective equipment (PPE).

• Waste Disposal: Remove and properly dispose of hazardous waste.

• Parts: Use only new parts and supplies per manufacturer's specifications unless authorized by COR.

• Site Visit: A mandatory site visit to each generator location is recommended but not required.

• Restrictions: Generators CANNOT be run between 6:00 a.m. and 6:30 p.m. any day of the week.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for an unspecified solicitation, detailing how proposals will be assessed to determine the best value to the government (USHMM).

• Technical Approach: A description of the offeror's approach to a successful testing and maintenance plan.
• Experience and Past Performance: Submission of 3 to 5 references for contracts of similar size and nature within the last ten years, including contract and contact information. Failure to provide this will result in a non-responsive proposal.
• Financial Proposal: Pricing for quarterly maintenance and load testing per generator, including an hourly rate for normal and after-hours repair work, and a percentage markup over cost for repair components not supplied by the Government. Documentation of equipment costs for all equipment provided under the contract is required. The government reserves the right to provide equipment or parts.

Not specified in this document.

• Proposals are to be submitted as best offers, as the USHMM reserves the right to award without discussions.
• Evaluation Criteria:
  • Technical Approach
  • Past Performance: Adequacy and relevance of experience in providing comparable services within the past ten years.
  • Price: To be determined fair and reasonable.

Not specified in this document.

• The award will be made to a single, responsible Offeror.
• The document emphasizes that failure to provide past performance information will result in a non-responsive proposal.