United States Space Force (USSF) Human Resources Information Technology (HRIT) Guardian Automation Layer (GAL) Request for Information

Request for Information (RFI)

This RFI seeks information from industry regarding a phased approach to incrementally deliver military Human Resources Information Technology (HRIT) capabilities for the United States Space Force (USSF). The goal is to develop a user-friendly interface and automation layer for military HR and Talent Management, aligning with the Personnel Management Act (PMA) and addressing the fragmentation of over 300 disparate HR systems currently in use.

• Guardian Automation Layer (GAL): A single user interface for Guardians and HR Practitioners to interact with military HR data, supporting onboarding, career development, and retirement. It should leverage role-based authorities, offer interactive dashboards, and incorporate Automation and AI capabilities. The USSF prefers Commercial-Off-The-Shelf (COTS), Software-as-a-Service (SaaS), or configurable solutions.

• Guardian Data Layer (GDL): The primary integration point and data repository for Guardian data, designed to collect, store, process, disseminate, and analyze military HR data. It must integrate with the GAL and potentially host other commercial applications.

• Response Format: Submit an unclassified white paper (max 15 pages) and a completed "SRD_Response_Spreadsheet.xlsx".

• Content: Responses should address requested information in Sections 3 and 4 of the RFI, including compliance, security, data sovereignty, core platform capabilities, implementation, sustainment, scalability, and past performance.

• Key Questions: Respondents must detail their product's ability to meet specific requirements (e.g., ATO, FedRAMP, data segregation, cloud deployment, role-based access, military-specific constructs, integration capabilities, onboarding workflows, form generation, data analytics).

• Due Date: Responses are due by the date specified in the opportunity record. Late responses may not be considered.

• Responses from small and small, disadvantaged business firms are highly encouraged.

• NAICS code: 541511 (Custom Computer Programming Services), size standard: $34 million.

• This RFI is for information and planning purposes only and does not constitute a solicitation.

• No costs incurred in responding will be reimbursed.

• All submissions become Government property.

• Proprietary information must be clearly marked and may be shared with specific government contractors.

• Submittals should be emailed to the Points of Contact listed in Section 6.1.

System Requirements Document

This document outlines the system requirements for the Space Force Guardian Personnel Management System (PMA). The PMA aims to create a unified, single military personnel management system for active component Guardians and Air Force Reserve Airmen in space-focused career fields, offering both full-time and part-time work roles. The system is intended to improve talent attraction and retention, streamline processes, and provide a data-forward system for managing military human capital.

• Guardian Data Layer: Serves as the data repository and primary connection between the Department of the Air Force (DAF) data architecture and the Guardian Automation Layer. It requires integration with various DAF and federal HR systems (e.g., MilPDS, DFAS, DEERS) and supports standard data exchange formats.
• Guardian Automation Layer: Expected to be a Software-as-a-Service (SaaS) or Commercial-Off-The-Shelf (COTS) component. It will manage personnel actions, provide identity and access management (RBAC, ABAC), support workflows, and enable various HR functions including:
  • Personnel record management (eOPF, career history, performance reports, training, decorations)
  • Manpower and organization management (Unit Manning Document)
  • Assignment management (job postings, candidate matching, vulnerable move list)
  • Development Team Boards for candidate selection and career vectoring
  • Training and development tracking
  • Performance management and evaluations
  • Promotions, awards, and decorations
  • Talent management and career planning
  • Separation and retirement processing
  • Reporting, dashboards, and analytics
• Cybersecurity & Compliance: The system must comply with Federal and DoD IT governance, including FISMA, DoD cybersecurity policies, data privacy regulations (Privacy Act of 1974, HIPAA), and implement robust security controls (NIST SP 800-171, CMMC 2.0), identity, credential, and access management (ICAM), insider threat monitoring, and audit/logging capabilities. It must also comply with FedRAMP authorization and DoD Cloud Computing SRG.

This document specifies system requirements and does not detail contract type, period of performance, or estimated value.

Not applicable to this document type.

Not applicable to this document type.

• The system is envisioned as a modern, commercial capability, leveraging AI/ML and cloud-based infrastructure.
• It aims to provide a "single source of truth" for Guardian data.
• The document references numerous applicable laws, regulations, policies, and government architecture artifacts that contractors must adhere to.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a response template, likely for a System Requirements Document (SRD) or similar technical documentation. It appears to be structured for vendors to provide detailed responses regarding system requirements, customization levels, and product configurations.

• The spreadsheet is organized with columns for 'Paragraph', 'Response', 'SKU', 'Level of Customization Required', and 'Out of the Box / With Configuration / With Customization'.
• It contains numerous numbered sections (e.g., 3.1.1, 3.2.1, 3.3.1) which likely correspond to specific requirements or questions.
• The structure suggests a detailed breakdown of requirements, allowing for responses that specify whether a requirement can be met 'Out of the Box', 'With Configuration', or 'With Customization'.

This document serves as a template for bidders to detail their proposed solutions against specific requirements. Bidders will need to carefully review each numbered section and provide appropriate responses, indicating the level of effort or customization required for their product or service to meet each requirement. This will be crucial for proposal development and evaluation.