Up to 60-month lease of 32 MFDs for Japan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Logistics Agency (DLA) Information Operations (EMS) Division has issued a Request for Quotation (RFQ) SP7000-26-Q-1016 for the lease of 32 Multi-functional Devices (MFDs) and 27 Removable Hard Drives for up to 60 months. This Total Small Business Set-Aside opportunity includes comprehensive services such as installation, maintenance, supplies, training, and network security for various locations in Japan. The contract will be a Firm Fixed-Price award to the Lowest Priced Technically Acceptable (LPTA) offeror.
Scope of Work
The contractor will provide a 60-month lease for 32 MFDs and 27 Removable Hard Drives, along with full-service maintenance, all consumable supplies (excluding paper), key operator training, reporting, relocations, network functionality, and network security. Devices must be Trade Agreement Act (TAA) compliant, new, and meet detailed technical specifications including duplexing, scanning, printing, and security features like FIPS 140-2/140-3 encryption and CAC/PIV enablement. Specific requirements for NIPR and SIPR networks are outlined, including fax capabilities and removable hard drives for classified devices. The Performance Work Statement (PWS) details device specifications, delivery, maintenance, supply provision, and removal procedures.
Contract Details
- Contract Type: Firm Fixed-Price
- Period of Performance: One base period (August 1, 2026 – March 31, 2027) and five option periods, extending through July 31, 2031.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 532420 (Small Business Size Standard: $40,000,000.00)
- PSC Code: W074 (Lease Or Rental Of Equipment: Office Machines, Text Processing Systems And Visible Record Equipment)
- Place of Performance: Yokota, Japan
- Quantity Option: The Government reserves the right to increase quantities by up to 20% per CLIN within the first 24 months.
Submission & Evaluation
- Solicitation Type: Combined Synopsis/Solicitation (RFQ)
- Submission Method: Electronic submission required, structured in five parts: Cover Page, Technical, Past Performance, Pricing, and Offeror Representations and Certifications.
- Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA).
- Post-Award Requirement: The awarded vendor must pass network security testing conducted by DLA. Failure to pass will result in contract termination and award to the next LPTA offeror. Devices for testing must be delivered to DLA Document Services, New Cumberland, PA.
- Required Forms: PWS Compliance Form (Attachment 4) must be submitted, acknowledging compliance with the PWS, with specific documentation for Supply Chain Risk Management (PWS section XV) also required.
Key Dates
- Solicitation Published: May 1, 2026
- Questions Due: May 13, 2026, 2:00 PM Eastern
- Quotations Due: May 31, 2026, 2:00 PM Eastern
Contact Information
- Primary: Joseph D'Arcy (joseph.darcy@dla.mil)
- Secondary: David Corvino (david.corvino@dla.mil)