US Coast Guard TraCen Petaluma, CA - Annual and Pre-Placement Medical Exams

Solicitation / RFP / RFQ

This document, "12a - Provisions and Clauses," is a solicitation attachment for Request for Quotation (RFQ) 61200PR260031508. It details the terms and conditions, including Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses, that will govern the contract. It incorporates numerous provisions and clauses by reference, requiring offerors to review and comply with them.

This document primarily outlines the legal and regulatory framework for the potential contract. Key elements include:

• Incorporated Provisions: Several FAR provisions are incorporated by reference, including those related to:

  • Solicitation provisions incorporated by reference (52.252-1).
  • Authorized deviations in provisions (52.252-5).
  • Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (52.203-11).
  • System for Award Management (SAM) registration (52.204-7).
  • Instructions to Offerors for Commercial Products and Commercial Services (52.212-1).
  • Economic Purchase Quantity considerations (52.207-4).
  • Evaluation factors for Commercial Products and Commercial Services (52.212-2), which include Technical Capability, Past Performance, and Price.
  • Type of Contract (Firm Fixed Price) (52.216-1).
  • Small Business Program Representations (52.219-1), including definitions for various small business categories and NAICS code 621111 with a $16.0M size standard.

• Incorporated Clauses: Numerous FAR and HSAR clauses are incorporated by reference, covering areas such as:

  • Contract terms and conditions for Commercial Products and Commercial Services (52.212-4).
  • Payment, invoicing, and interest terms.
  • Termination for convenience and for cause.
  • Warranty and limitation of liability.
  • Compliance with laws unique to Government contracts.
  • Made in America Certificate – Personal Protective Equipment (3052.225-99).
  • Information Technology Security Awareness Training (3052.223-17).
  • Facility and Computer Access requirements, including Homeland Security Presidential Directive (HSPD)-12 and Common Access Card (CAC) procedures.

• The contract type is anticipated to be a Firm Fixed Price contract.

• Offerors must comply with all incorporated provisions and clauses.

• Evaluation will be based on Technical Capability, Past Performance, and Price.

• Specific instructions for offerors regarding representations and certifications are provided.

• The document references Small Business Program Representations and includes NAICS code 621111 with a $16.0M size standard, indicating potential small business considerations.

• Offerors are cautioned that provisions incorporated by reference may require completion and submission.

• Full text of referenced provisions and clauses may be accessed at https://www.acquisition.gov/.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for commercial products and services, specifically for annual and pre-placement medical examinations for designated fire department personnel at the US Coast Guard (USCG) Training Center Petaluma, CA. The acquisition is set-aside for small business concerns.

• Provide annual and pre-placement medical examinations for USCG fire department personnel.

• All work to be performed in accordance with the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base Period (August 1, 2026 - July 31, 2027) plus four (4) Option Years.

• Estimated Value: Not explicitly stated, but the NAICS code 621111 has a small business size standard of $16M.

• Submission Deadline: June 17, 2026, 11:00 AM Eastern Time.

• Submission Method: Email to Amanda.L.Distasio2@uscg.mil. Include Solicitation Number 61200PR260031508 in the subject line.

• Offer Acceptance Period: 60 calendar days from the receipt date.

• Evaluation Criteria: Award will be made to the quoter offering the best value, considering Technical Capability, Past Performance, and Price.

  • Technical Capability: Ability to provide services, understand scope, and comply with regulations.
  • Past Performance: Experience with similar services to government or commercial entities.
  • Price: Total proposed Firm Fixed Price, evaluated for fairness and reasonableness.

• Offerors must submit a quote that includes the solicitation number, offeror information, UEI, evaluation factor information, responses to provisions, and a statement of agreement with terms and conditions.

• 100% Total Small Business Set-Aside.

• NAICS Code: 621111 (Medical Laboratories) with a small business size standard of $16M.

• The primary place of performance will be the contractor's facility.

• Invoices must be submitted through the Invoice Processing Platform (IPP).

• Paper copies of the solicitation will not be issued.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure all U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma Fire Department personnel meet medical and physical standards required for duty, and to identify and document any medical conditions that may affect job performance or safety.

• Provide annual and pre-placement physical examinations for designated fire department personnel.

• All examinations must comply with the latest edition of NFPA 1582.

• Clinical laboratory services must be performed by a U.S. Department of Health and Human Services (DHHS) licensed laboratory.

• Examinations include, but are not limited to, vital signs, vision, hearing, HEENT, cardiovascular, respiratory, gastrointestinal, genitourinary, musculoskeletal, neurological, skin, and lymphatic systems.

• Review of immunization status and occupational history/exposures.

• Review of annual medical history questionnaire.

• Examinations must be completed within 30 calendar days from the first test date.

• Individual examination results and summary reports must be delivered to the Base Fire Chief within 30 calendar days of completion of testing.

• Reports must be in electronic format with read/write capability using applications compatible with DHS workstations.

• Secure storage and transmission of medical records in compliance with privacy laws and regulations.

• Period of Performance: One-year base period (August 1, 2026 - July 31, 2027) with four one-year option periods.

• Place of Performance: Primarily the Contractor's medical facility. Coast Guard personnel may travel up to a 30-mile radius to the Contractor's facility.

• Contractor must provide qualified personnel licensed in occupational health and familiar with NFPA 1582 standards.

• A Board eligible or Certified Occupational Medicine Physician must conduct examinations.

• Contractor employees must comply with all Government regulations, policies, and procedures.

• Contractor must safeguard unclassified, but Security Sensitive Information.

• Contractor must protect all Personally Identifiable Information (PII) encountered.

• Contractor must furnish all necessary materials, equipment, and services.

• Government will not furnish any resources.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in Sonoma County, California.

• Lists occupational codes, titles, and corresponding minimum hourly wage rates.
• Includes footnotes for specific occupations (e.g., Computer Employees, Air Traffic Controllers, Hazardous Pay Differential).
• Details required benefits such as Health & Welfare, Vacation, and Holidays.
• Outlines Executive Orders (EO 13706 and EO 13658) related to paid sick leave and minimum wage for federal contractors.
• Describes the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the labor costs associated with performing the contract. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.