U.S. Consulate General Sao Paulo - Gardening and External Grounds Maintenance Services for the Official Residence
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General São Paulo is soliciting quotations for Gardening and External Grounds Maintenance Services for the Official Residence in São Paulo, Brazil. This is an unrestricted opportunity, conducted under FAR Part 13 Simplified Acquisition Procedures. The contract will be a Firm-Fixed Price with a base year and four option years. Quotations are due May 27, 2026, by 5:00 PM (local time).
Scope of Work
The contractor will provide comprehensive exterior cleaning, gardening, and landscape maintenance services, including:
- Maintenance of grass, shrubbery, garden areas, and trees.
- Complete building exterior cleaning.
- Lawn care (cutting, edging, trimming, weeding, turf repair).
- Pruning of trees, shrubs, hedges, bushes, vines, ground cover, and flowers.
- Leaf and debris removal from maintained areas.
- Watering, fertilizing, and liming the soil.
- Gutter cleaning and maintenance of potted plants.
- Cleaning of the exterior bathroom facility and guard shack.
- Pool cleaning services.
- Exterior walls and window cleaning.
- Pest and disease control.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance: 12-month base period with four 1-year option periods.
- Set-Aside: Unrestricted
- Pre-Quotation Site Visit: May 13, 2026, at the US Official Residence. RSVP to Juliana Goncalves (goncalvesjp@state.gov) by May 11, 2026.
- Questions Due: May 22, 2026, to saopauloprocurement@state.gov.
- Quotation Due Date: May 27, 2026, by 5:00 PM (local time).
Submission Requirements
Quotations must be submitted electronically to saopauloprocurement@state.gov and goncalvesjp@state.gov. Submissions must be in English, complete, and in MS Word, MS Excel, or Adobe PDF format. Email attachments are limited to 30MB. The email subject line must include "RFQ 19BR9326Q0016". Required documents include SF-1449, Pricing Schedule, Representations and Certifications, technical quotation requirements, and proof of SAM Registration.
Evaluation
Award will be made to the responsible offeror whose quotation is technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussion, but reserves the right to conduct discussions if necessary.
Additional Notes
Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award. SAM registration can take 2-3 weeks, so early registration is strongly encouraged.