U.S. Embassy Bridgetown Janitorial Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation No. 19BB2126R0001 - U.S. Embassy Janitorial Services.

• Question: Where can we find the SF1449?
• Answer: The SF1449 will be uploaded to SAM.GOV.

This clarification indicates that the SF1449 form, essential for proposal submission, will be made available on SAM.GOV. Bidders should monitor SAM.GOV for its release.

Solicitation / RFP / RFQ

This document is a solicitation for Janitorial Services. The solicitation number is 19BB2126R0001, issued on March 09, 2026, with an offer due date of April 07, 2026, at 10:00 a.m. local time.

• The primary service required is Janitorial Services, with specific details to be found in an attached document.

• The solicitation is for commercial items.

• The method of solicitation is an RFP (Request for Proposal).

• Offerors are to complete blocks 12, 17, 23, 24, and 30.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5, which are attached.

• The acquisition is set aside for Small Business.

• The issuing office is American Embassy Bridgetown, located at Wildey Business Park, Wildey, St. Michael.

• Payment will be made by the American Embassy Bridgetown, ATTN: Financial Management Office.

• The contract is rated under DPAS (Defense Priorities and Allocation System).

Meeting Minutes / Clarifications

These minutes summarize the Pre-Proposal Conference for the U.S. Embassy, Bridgetown Janitorial Services (Solicitation 19BB2126R0001) held on March 18, 2026.

• Solicitation Overview:
  • FAR 52.22-50 (Combating Trafficking in Persons) requirements, including housing plans for personnel.
  • Mandatory SAM.gov registration prior to proposal submission (FAR 4.1102).
  • Defense Based Act (DBA) insurance requirement (FAR 28.305), with a link to the Department of Labor's approved provider list.
  • Zadroga Act - Tax on Certain procurement payments (2% on payment amount), with exceptions noted in FAR 29.402-3. Internal Revenue Service Form W-14 is required.
  • NDAA 889(a)(1)(B) prohibition on contracting with entities using certain telecommunications and video surveillance services/equipment. Offerors must certify compliance.
• Submittal Requirements: A complete package must include SF-1449, Section 1 (Pricing), Section 5, information from Section 3, and proof of SAM registration.

Potential offerors toured the Embassy and Warehouse.

Inquiry regarding the location of the SF-1449 form.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for janitorial services for the U.S. Embassy in Bridgetown. The U.S. Government intends to award a firm-fixed-price contract to the responsible company submitting an acceptable offer at the lowest price.

• Scope of Work: Janitorial services for all designated spaces within the U.S. Embassy, Bridgetown, including but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways.

• Services include:

  • Daily Cleaning: Sweeping, damp mopping, dusting furniture, vacuuming carpets, cleaning restrooms and showers, emptying wastebaskets, cleaning glass/cups/coffee services, removing grease marks, and trash removal.
  • Weekly Cleaning: Polishing metal surfaces, dusting tall furniture, spot cleaning baseboards and walls, spot waxing/polishing floors, carpet shampooing, and dusting windowsills/blinds.
  • Monthly Cleaning: Cleaning stoves and refrigerators, wiping window blinds, cleaning inside windows, and moving furniture for floor cleaning.
  • Quarterly Cleaning: Removing/washing window blinds, shampooing high-traffic carpets, and cleaning/sanitizing trash holding areas.
  • Semi-Annual Cleaning: Shampooing carpets in all areas.

• Temporary Additional Services: Services required at times other than normal workday to support special events, ordered by the COR as needed.

• Management and Supervision: Contractor must designate an on-site supervisor (Project Manager) responsible for workforce supervision and communication with U.S. Government personnel.

• Quality Control: Contractor must maintain schedules and submit a Contractor Quality Control and Management Plan.

• Contract Type: Firm-fixed-price.

• Period of Performance: One-year base period from the date of award, with 4 one-year optional periods.

• Estimated Value: Not explicitly stated, but pricing is detailed for a base year and four option years, plus a 6-month option to extend services.

• Proposal Submission Deadline: April 07, 2026, at 10:00 a.m. local time.

• Submission Method: Electronically to Bridgetownprocurement@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format. File size must not exceed 30MB per email; larger submissions must be split into multiple emails.

• Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and Proof of SAM Registration.

• Evaluation Criteria: Award will be made to the lowest-priced, technically acceptable, responsible contractor.

• Site Visit: March 18, 2026, at 11:00 a.m. local time. Contact Bridgetownproucrement@state.gov by March 16, 2026, to arrange.

• Offerors must be registered in the System for Award Management (SAM) and have an active SAM account at the time of proposal submission.

• U.S. firms are eligible to be paid in U.S. dollars. Foreign firms must submit prices and receive payment in local currency.

• A 2% excise tax may apply to payments subsequent to this procurement, per 26 U.S.C. 5000C.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• Questions regarding the solicitation are due by March 18, 2026, at 10:00 a.m. local time. Responses will be posted as an amendment.