Request for Lease Proposals - U.S. Government Seeks to Lease Office Space in San Juan, Puerto Rico

Solicitation / RFP / RFQ

This document, a "RLP Procurement Summary," outlines the U.S. Government's (General Services Administration - GSA) requirement to lease office space in San Juan, Puerto Rico. The GSA is seeking proposals for approximately 2,080 to 2,184 square feet of office space.

• Space Size: Minimum 2,080 sq. ft. (ABOA), Maximum 2,184 sq. ft. (ABOA).

• Space Type: Office.

• Parking: Ten (10) structured parking spaces required, with ten (10) reserved spaces. No surface parking is required.

• Location: Delineated area within San Juan, Puerto Rico, with specific boundary descriptions provided.

• Building Requirements:

  • Secured lobby with a security guard/station.
  • Secondary entrance/emergency egress for the offered space.
  • Space must be on one floor, above ground level, and contiguous (non-contiguous may be considered as an alternative).
  • Located within two blocks of public bus and/or rail transportation.
  • Loading dock and freight elevator required.
  • Generator for emergency power backup.
  • Provision for a potable water storage system (water cistern).

• Utilities & Access: Access to building/office utilities (lighting, power, etc.) must be provided during other than normal hours at no additional charge. Building mechanical systems (HVAC) must be available during other than normal hours upon request, with advance approval and funding from the Executive Office for US Trustees.

• Compliance: Must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards. Must not be in a 100-year flood plain (additional requirements apply if it is).

• Telecommunications: Entities must familiarize themselves with telecommunications prohibitions outlined under Section 889 of the FY19 NDAA.

• Full Term: Fifteen (15) Years.

• Firm Term: Ten (10) Years.

• Option Term: One (1) and Five (5) year renewal options.

• Offers Due: June 10, 2026.

• Occupancy (Estimated): April 30, 2027.

• Submission Method: Offers must be submitted electronically through the GSA Leasing Portal: https://leasing.gsa.gov. Interested parties must register on the portal.

• Not explicitly stated, but entities are advised to register in SAM.gov.

• Solicitation (RLP) Number: 2PR0143.

• Government Contact Information provided for inquiries, not for offer submission.

• Entities not registered in SAM.gov should start the process as soon as possible.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 2,080 to 2,184 ANSI/BOMA Occupant Area (ABOA) square feet of contiguous space in San Juan, PR. The government will award a lease to the selected offeror based on the Method of Award outlined in the document.

• Space Size: Minimum 2,080 SF, Maximum 2,184 SF ABOA.

• Building Standards: Modern, sound, substantial construction; facade of stone, marble, brick, stainless steel, aluminum, or similar materials in good condition. If not new, must have undergone or will complete modernization/adaptive reuse.

• Parking: Ten (10) structured/inside parking spaces required, zero (0) surface/outside. Must be secured and lit.

• Location: Within a specific area in San Juan, PR, bounded by specified roads (see document for details). Must be within two blocks of public bus/rail transportation.

• Building Features: Secured lobby with security guard/station, secondary entrance/emergency egress, single floor space (contiguous preferred), loading dock, freight elevator, generator for emergency power backup, potable water storage system, and a 24/7 Automatic Data Processing room.

• Neighborhood & Amenities: Located in a prime commercial office district with attractive surroundings. Must have accessible public sidewalks, and nearby employee services (restaurants, retail, cleaners, banks) within a 2,640 ft walk. Must have transit accessibility within two blocks.

• Seismic Safety: Compliance with Seismic Standards is required. Offers must include a Seismic Certificate or a commitment to retrofit.

• Accessibility: Building, space, and serving areas must meet lease accessibility requirements.

• Fire Protection & Life Safety: Building must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Energy Efficiency: Buildings must have an ENERGY STAR® label (with exceptions). Offerors must provide documentation or a plan for energy efficiency improvements.

• Environmental: No known hazardous conditions or environmental liabilities. Phase I Environmental Site Assessment (ESA) may be required.

• Historic Preservation: Compliance with National Historic Preservation Act requirements is necessary.

• Lease Term: Fifteen (15) Years, with a Ten (10) Year Firm term. Government has termination rights after the firm term with 90 days' notice. One (1) 5-year renewal option is possible.

• Contract Type: Fully serviced lease.

• Submission Deadline: Offers must be received no later than June 10, 2026, 5:00 P.M. Eastern.

• Submission Method: Electronically through the Requirement Specific Acquisition Platform (RSAP) at leasing.gsa.gov.

• Evaluation: Award will be based on the lowest priced technically acceptable offer, using Present Value Price Evaluation.

• NAICS Code: 531120 (Exception).

• HUBZone Small Business Concern Price Preference Waiver is an option.

• The RLP includes a lease template, GSA Proposal to Lease Space (GSA Form 1364), and other required documents.

• Offerors must not use Federal agency names in their entity name.

• Tenant Improvement (TI) allowance is $60.72 per ABOA SF, with an anticipated exceedance of approximately $303.00 per ABOA SF.

• Building Specific Amortized Capital (BSAC) amount is $12.00 per ABOA SF for security improvements.

Form / Attachment / Pricing Sheet

This document, "Exh E - 3517B General Clauses (Apr. 2026).pdf", is a compilation of general clauses applicable to the acquisition of leasehold interests in real property. It serves as an exhibit to a solicitation or contract, outlining the standard terms and conditions that will govern the lease agreement.

The document is organized into categories, including:

• General: Definitions, subletting and assignment, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space and certificate of occupancy.
• Payment: System for award management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA and audit and records—negotiation.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the government's interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZONE small business concerns, utilization of small business concerns, small business subcontracting plan, and liquidated damages—subcontracting plan.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, and personal identity verification requirements.
• Other: Basic safeguarding of covered contractor information systems, security prohibitions and exclusions, addressing DEI discrimination by federal contractors, and incorporation by reference of representations and certifications.

Bidders must review these general clauses to understand the fundamental legal and contractual obligations, rights, and responsibilities of both the Lessor and the Government throughout the lease term. This includes understanding requirements related to property maintenance, payment terms, default conditions, dispute resolution, and compliance with various laws and regulations. Familiarity with these clauses is crucial for accurately assessing the scope of work, potential risks, and overall feasibility of responding to the opportunity.

Forms / Attachments / Pricing Sheets

This document contains six seismic offer forms (A through F) and related instructions for offerors responding to a solicitation. These forms are required to certify seismic compliance for buildings, whether existing or new, and are part of the pre-award and post-award submittal process.

• Forms A-D (Pre-Award):
  • Form A: Certificate of Seismic Compliance Benchmark Building.
  • Form B: Certificate of Seismic Compliance Existing Building.
  • Form C: Building Retrofit or New Construction Pre-Award Commitment (Parts 1 & 2).
  • Form D: Offeror's Representation of Exemption from Seismic Standards.
• Forms E-F (Post-Award):
  • Form E: Certificate of Seismic Compliance Retrofitted Building.
  • Form F: Certificate of Seismic Compliance New Building.
• Definitions: Clarifies terms such as "Engineer," "ASCE/SEI 31," "ASCE/SEI 41," "Seismic Certificate," and "RP 8."
• Instructions: Details which forms are pre-award and post-award, who should complete them (Offeror or engineer), and the requirement for engineer stamping and signing.

Bidders must understand which seismic forms are applicable to their proposed building and ensure they are completed accurately by the Offeror or their engineer. Failure to provide the required seismic compliance documentation may impact the evaluation and award of the contract. The forms address compliance with RP 8 standards and relevant ASCE/SEI standards for seismic evaluation and rehabilitation.

Lease Agreement

This document is a lease agreement (Lease No. LPR00897) between the U.S. Government (General Services Administration) and a Lessor for leased premises. It outlines the terms and conditions for the lease, including:

• Premises: Specifies the leased space, building, and common area factor.

• Lease Term: A 15-year term is indicated, with a 10-year firm period.

• Rent: Details the structure of rent, including shell rent, operating costs, tenant improvements rent, building-specific amortized capital, and parking.

• Termination Rights: The Government has the right to terminate the lease after the firm term with a specified notice period.

• Renewal Rights: The lease may be renewed for a specified number of years at a determined rental rate.

• Incorporated Documents: Lists various documents attached to and made part of the lease, such as floor plans, agency requirements, and security requirements.

• Tenant Improvements (TIs): Outlines requirements for design, construction, and materials for TIs, including finishes, doors, partitions, and electrical/telecommunications systems.

• Building Shell: Details requirements for the building shell, including construction standards, components, and responsibilities of the Lessor and their architect/engineer.

• Systems: Specifies requirements for HVAC, fire sprinkler systems, fire alarm systems, and elevators.

• Accessibility: Mandates compliance with accessibility standards for persons with disabilities.

• Indoor Air Quality: Addresses requirements for controlling airborne contaminants and avoiding products with toxic ingredients.

• Maintenance and Services: Lessor is responsible for maintaining the premises, including janitorial services, HVAC, and repairs.

• Utilities: Lessor is responsible for providing all necessary utilities.

• Safety and Security: Includes requirements for identity verification of personnel and compliance with facility security levels.

• Environmental: Addresses requirements related to hazardous materials, radon, and mold.

• Access: The Government has the right to access the premises for inspections and other purposes.

• Project Management: The Government may require the Lessor to use its project management system.

• The document details various submittal requirements for the Lessor, including Design Intent Drawings (DIDs), construction documents (CDs), price proposals, and as-built drawings.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a leased space. It details the security measures and standards the Lessor must implement and maintain throughout the lease term. This document is critical for understanding the security obligations associated with the opportunity.

• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Requirements for employee access control, screening, public restroom access, securing critical areas (mechanical, janitorial, electrical, telecom rooms), visitor access control, and restrictions for public areas.
• Interior (Government Space): Identity verification and formal key control program requirements.
• Sites and Exterior of the Building: Signage requirements, landscaping for concealment minimization, and HAZMAT storage location.
• Security Systems: Detailed requirements for the design, installation, and maintenance of Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), Duress Alarms, and overall security system design, including compliance with FAR 52.204-25.
• Structure: Requirements for locking ground floor windows and securing building systems like emergency generators and air intake grilles.
• Operations and Administration: Cooperation with the Facility Security Committee (FSC), access to building information control, and development of a construction security plan.
• Cybersecurity: Prohibitions on connecting to federal networks, procedures for cybersecurity incidents, and recommended cyber protection measures for Building Access Control Systems (BACS).

Bidders must understand these security requirements to accurately assess their ability to meet the government's needs and to factor in any associated costs for implementation and maintenance. The document specifies numerous security system installations and ongoing maintenance obligations that will impact the operational aspects of the leased space.

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property) (JUN 2011)," outlines the instructions and terms for offerors responding to a solicitation for leasehold interests in real property. It details the definitions of key terms, procedures for amendments, proposal submission, modification, revision, and withdrawal, and the criteria for lease award.

• Proposal Submission: Proposals must be submitted on prescribed forms, signed, and acknowledge any amendments. Late proposals are generally not considered unless specific conditions are met.

• Deviations: Offerors may submit proposals that deviate from stated requirements but must clearly identify these deviations and explain the comparative advantage to the Government.

• Data Restriction: Offerors can request restrictions on the disclosure and use of data submitted in their proposals by marking the title page and individual sheets accordingly.

• Lease Award: The Government intends to award a lease to the responsible offeror whose proposal represents the best value. The Government reserves the right to reject any or all proposals.

• Lease Award: The Government intends to award a lease resulting from this solicitation.

• Proposal Submission: Proposals must be submitted in paper media in sealed envelopes or packages, unless other methods are permitted. Specific instructions regarding submission, modification, revision, and withdrawal are provided.

• Evaluation: Proposals will be evaluated based on factors and subfactors outlined in the solicitation. The Government intends to evaluate proposals and award a lease after conducting discussions with offerors determined to be within the competitive range.

• Best Value: The award will be made to the responsible offeror whose proposal represents the best value.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. Failure to register may result in award to the next eligible offeror.

• Prohibitions and Exclusions: The solicitation includes provisions related to security prohibitions and exclusions, including those related to covered telecommunications equipment, FASCSA orders, Sudan, and Iran. Offerors must review and comply with these requirements.

• This document references several standard provisions and clauses, including FAR and GSA-specific clauses, which bidders must review for full compliance.

• Specific clauses mentioned include 552.270-1, 552.270-3, 52.233-2, 552.270-35, 52.204-7, and 52.240-90.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000 (May 2015), is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to assess the fire safety and life safety features of a building where the government is considering leasing space. It contains two parts:

• Part A: To be completed by the Offeror or their representative for offered space located below the 6th floor. It includes questions about general building information, other uses in the building, automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for offered space located on or above the 6th floor. It requires a detailed narrative report evaluating the building's fire protection and life safety systems, including specific attention to fire safety conditions affecting the offered space and any deficiencies.

• Part A: Covers building address, general information (floors, square footage), other building uses (restaurants, storage, etc.), automatic fire sprinkler systems, fire alarm systems (including emergency voice/alarm), exit signs, emergency lighting, and elevators.

• Part B: Requires a detailed narrative report addressing general information, occupancy classifications, building construction, vertical openings, means of egress (exit stairs, doors), emergency lighting, emergency power, automatic fire suppression systems, fire alarm systems, and elevators.

• Both parts require an "Offeror's Statement" and Part B requires a "Fire Protection Engineer Statement" and an "Offeror's Statement of Correction" if deficiencies are found.

This form is critical for bidders proposing leased office space. It outlines the specific fire protection and life safety criteria that the offered space and building must meet. Bidders must ensure their proposed space complies with these requirements, and the form must be completed accurately. Part B, in particular, requires professional engineering assessment and detailed reporting on compliance and any necessary corrective actions. The completed form (including Part B) is valid for 5 years, provided no major modifications have occurred.

Form / Attachment / Pricing Sheet

This document, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)," is a representation form required for offerors. It addresses compliance with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibits the procurement or use of certain telecommunications equipment and services.

• Definitions: Clarifies terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Prohibition: Outlines the restrictions on procuring or obtaining equipment/services that use covered telecommunications components.
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to represent whether they:
  • Will provide covered telecommunications equipment or services to the Government.
  • Use covered telecommunications equipment or services in their operations.
• Disclosures: Specifies the detailed information offerors must provide if they represent "will" (for provision) or "does" (for use) of covered equipment/services. This includes entity details, equipment/service descriptions, and explanations of proposed use.
• Signature Block: A section for the offeror's authorized representative to sign and date.

Bidders must carefully review this form to determine their obligations regarding the use and provision of specific telecommunications equipment and services. Accurate completion and submission of this representation, along with any required disclosures, are critical for proposal compliance and may impact eligibility for the opportunity.

Form / Attachment / Pricing Sheet

This document, "Disclosure of Contractor Access to Offeror's Proprietary Information," serves as an exhibit (RLP Exhibit K) related to Request for Lease Proposal (RLP) Number 2PR0143. It informs offerors that Broker Contractor CBRE, Inc. is authorized to access proprietary information submitted with an offer for this solicitation.

• CBRE, Inc. agrees to protect all proprietary information from unauthorized use or disclosure.
• Information will only be used for the purpose for which it was furnished.
• Offerors are required to sign and return this notice to acknowledge receipt and understanding.
• Contact information for CBRE, Inc. is provided: Attn: Maria Kobe, 1861 International Drive, McLean, VA 22102, Maria.Kobe@gsa.gov.
• A section for the Offeror Signature, Print Offeror Name, and Date is included for acknowledgment.

This document requires action from potential bidders. They must sign and return this disclosure to acknowledge that CBRE, Inc. will have access to their proprietary information submitted as part of their offer for RLP Number 2PR0143, and that this information will be protected.

Form / Attachment / Pricing Sheet

This document, "RLP EXHIBIT L BROKER PROJECT," outlines the terms and conditions related to broker commissions for the RLP (Request for Lease Proposal) opportunity. It details how commissions are handled, calculated, and disclosed by Offerors.

• Broker Commission (BP 1.01): Specifies that CBRE, Inc. is the authorized broker representing GSA. Offerors must disclose all commissions and fees paid to their representatives and the GSA broker on GSA Form 1217. A brokerage agreement must be submitted with the offer.
• Dual Agency: Addresses the potential for dual agency and requires Offerors to acknowledge and provide written statements if it occurs.
• Commission Credit: Details a commission credit that the broker has agreed to forego, which will be applied in equal monthly amounts against rental payments, reducing the overall rental cost.
• Pricing Terms (BP 1.02): Instructs Offerors on how to price their offers, specifically regarding compensation to the GSA broker as a percentage on GSA Form 1364.
• Instructions for Offeror and Submittals (BP 1.03): Lists required submittals, including an executed "Broker Commission Agreement."

This exhibit is crucial for bidders as it directly impacts the financial aspects of their proposals. Bidders must understand the commission disclosure requirements, the potential for commission credits affecting rental payments, and the specific forms and agreements that need to be submitted with their offer. Failure to comply with these terms could affect proposal evaluation and award.

Form / Attachment / Pricing Sheet

This document is a Commission Agreement between a Lessor (property owner) and a Broker (HMP Properties, sub-contractor for CBRE, Inc.) concerning the representation of the General Services Administration (Tenant) for a lease of office space under Request for Lease Proposal No. 2PR0143. It outlines the terms for broker commission payment.

• Commission Rate: 5% of the "Aggregate Lease Value" for the initial non-cancelable term.
• Aggregate Lease Value Definition: Includes initial full service rental, base rent, base operating costs, base real estate taxes, amortization of tenant improvement allowance, and Building Specific Amortized Capital (BSAC) charges. It also includes fixed annual rental bumps and periodic escalations during the initial term.
• Exclusions from Aggregate Lease Value: Rental abatements (except for the Commission Credit), annual escalations for operating expenses/real estate tax increases, and additional amounts paid by Tenant for services beyond Lessor's provision.
• Commission Payment Schedule:
  • One-half (1/2) upon lease award.
  • Remaining amount upon Tenant's occupancy or lease commencement, whichever is earlier.
• Commission Credit: A portion of the commission will be applied as a credit to shell rent for the Tenant, to be specified later.
• Adjustments: Commission amount will be adjusted if the Aggregate Lease Value changes due to tenant improvements, BSAC amortization, or leased square footage prior to occupancy.
• Indemnification: Both Lessor and Broker warrant they have not employed other brokers and will indemnify each other against claims.
• Confidentiality: Agreement on non-disclosure of confidential financial information.
• Liability: Limits liability for damages.
• Entire Agreement: This document supersedes all prior agreements.

This document is crucial for potential Lessors responding to the RLP. It details the agreed-upon commission structure and payment terms that will be part of the lease agreement. Understanding these terms is essential for calculating the net cost of leasing space and for financial planning. Bidders must acknowledge and agree to these terms, as indicated by the signature lines for the Lessor.

Other / Unclassified

This document displays a map with a highlighted area in red, indicating a specific geographic region. A list of street-level directions or boundaries is provided in a text box overlaying the map. These directions appear to define the perimeter of the highlighted area, referencing street names and intersections within Puerto Rico, likely related to a specific geographic service area or operational zone.

This document is relevant to bidders as it visually and textually defines the geographic scope of the opportunity. Bidders can use this information to understand the service area, determine logistical feasibility, and assess resource requirements for fulfilling potential contract obligations within the specified region.