US Government Seeks to Lease Space in Asheville, NC

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for approximately 11,430 ANSI/BOMA square feet of contiguous space in Asheville, NC. The government intends to award a fully serviced, turnkey lease.

• Space: Approximately 11,430 ANSI/BOMA square feet.

• Building: Must be modern, well-constructed, and in good condition. If not new, must have undergone modernization or adaptive reuse.

• Parking: 30 secured and lit surface/outside parking spaces required.

• Roof Access: Potential need for roof access for antenna installation.

• Amenities: Proximity to public sidewalks, restaurants, retail shops, cleaners, banks, and transit stops (subway, light rail, or bus rapid transit).

• Security: Requirements based on Facility Security Level (FSL), with specific countermeasures to be detailed.

• Seismic Safety: Compliance with moderate seismicity standards is required.

• Environmental: Space must be free of known hazardous conditions. Environmental due diligence (Phase I ESA) is required.

• Energy Efficiency: Buildings generally require an ENERGY STAR® label, with specific exceptions and timelines for achieving it.

• Accessibility: Must meet lease accessibility requirements or include a commitment to improvements.

• Fire Protection & Life Safety: Must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Lease Term: 10 Years, with a 5-Year Firm term. Government has termination rights after the Firm Term with 90 days' notice.

• Contract Type: Fully serviced, turnkey lease. Rent includes shell upgrades, Tenant Improvements (TI), operating costs, real estate taxes, and security upgrades.

• Submission Deadline: May 4, 2026, 4:00 PM EST.

• Submission Method: Electronically via the Requirement Specific Acquisition Platform (RSAP) at leasing.gsa.gov.

• Evaluation: Offers will be evaluated based on price and technical acceptability. The lease will be awarded to the responsible Offeror with the lowest-priced technically acceptable offer.

• Key Forms: GSA Form 1364 (Proposal to Lease Space) and GSA Form 1217 (Lessor's Annual Cost Statement) are required.

• NAICS Code: 531120 (Exception).

• Small Business: Information on small business size standards is available via SBA.gov.

• HUBZone: HUBZone SBC Offerors may waive the price evaluation preference.

• Offerors must submit Design Intent Drawings (DIDs) prior to Lease Award.

• All offers must be submitted electronically; paper submissions will not be considered.

• The government reserves the right to negotiate terms with Offerors within the competitive range.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect detailed information on the estimated annual costs of services, utilities, and ownership furnished by a lessor as part of rental consideration for leased government space. This form is important for the government's determination of fair market value for leased space.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance)
• Electrical (Current, Bulb Replacement, Power for Special Equipment, System Maintenance)
• Plumbing (Water, Supplies, System Maintenance)
• Air Conditioning (Utilities, System Maintenance)
• Elevators (Salaries, System Maintenance)
• Miscellaneous (Building Engineer, Security, Social Security Tax, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

Potential bidders should use this form to understand the cost components that the government considers when evaluating rental charges for leased space. It provides a framework for detailing the lessor's expenses related to providing services, utilities, and maintaining the property. Bidders will need to complete this form accurately if they are proposing to lease space to the government, as it directly impacts the rental consideration.

Form / Attachment / Pricing Sheet

This document is a "Proposal to Lease Space" form (GSA Form 1364) used by offerors to submit proposals for leasing space to the U.S. General Services Administration (GSA). It captures detailed financial and property information required for the government's evaluation of lease proposals.

• Building Overview: Includes building name, address, size, and parking details.
• Primary Offer Details: Specifies offered space (ABOA SF, RSF), lease term, and rent components (Shell Rent, Operating Costs, Tenant Improvement Rent, Building Specific Amortized Capital Rent).
• Financial Aspects: Covers free rent, renewal options, commissions, and adjustments for vacant premises or reduced services.
• Building and Property Information: Details construction year, renovations, shell requirements, HVAC hours, fire protection, accessibility, ACM, and flood plain status.
• Owner Identification and Offeror Certification: Collects information about the recorded owner and the offeror, including contact details and a certification of agreement to lease terms.

This form is critical for bidders responding to a Request for Lease Proposals (RLP). It dictates the specific information that must be provided regarding the offered space, pricing, and property characteristics. Accurate and complete submission of this form is essential for a compliant and competitive proposal. Bidders must carefully review the RLP to ensure all fields are completed correctly and in accordance with the specified requirements.