US Mail Delivery Services between Incheon Airport Military Mail Terminal (MMT), Busan MMT, And USFK Wide Military Post Offices (MPO)

Amendment / Modification

This amendment addresses questions submitted by contractors regarding the solicitation.

• Q1/A1: Clarifies that this is not a brand-new project and provides the previous contract number (W91QVN-20-D-0038).

• Q2/A2: Confirms that the Base Year ELIN List quantity of 12 months is correct, including both the 1-month phase-in and 11 months of operational services.

• Q3/A3: Clarifies that U.S. citizen mail guards do not require special experience or licenses, unlike other roles. Their qualifications will be reviewed at the start of the contract and option years, and they must be included in the Staffing and Equipment Plan.

• Q4/A4: Refers to PWS paragraph 1.12, stating that the Staffing and Equipment Plan (including workers, vehicles, and labor details) is required no later than 7 days after the contract start date and for each option year, not as part of the initial proposal submission.

• The amendment clarifies submission requirements for personnel qualifications and the Staffing and Equipment Plan. It does not appear to change the proposal deadline or evaluation factors, but provides crucial details for proposal preparation.

• The "Requirements" text has been modified to "Questions and Answers."

Performance Work Statement (PWS)

This PWS outlines the requirements for providing US mail delivery services between military mail terminals (MMTs) and military post offices (MPOs) throughout South Korea for the U.S. Forces Korea (USFK).

The contractor shall provide personnel, transportation, and equipment for:

• Packing/unpacking airline containers.

• Loading/unloading mail.

• Transporting US mail between Incheon Airport MMT, Busan MMT, and various MPOs across Korea.

• Protecting US Government property (US Mail) from damage or loss.

• Contractor must develop and maintain a Quality Control Plan (QCP) submitted within 10 days of award.

• Drivers and mechanics may be tested for qualifications.

• Vehicles must meet minimum safety standards, including functional brakes, lights, tires, and clean cargo compartments.

• Specific vehicle requirements include closed-body, lockable cargo areas with secure doors suitable for seals.

• Mail spacing on conveyor belts must meet government-specified requirements.

• Accountability of mail is the contractor's responsibility once the cargo compartment is locked and sealed.

• Period of Performance: One base year with four (4) one-year option periods. Phase-in: July 1, 2026 - July 31, 2026. Base Period: August 1, 2026 - June 30, 2027.

• Place of Performance: Throughout Korea.

• Contract Type: Hybrid of Firm-Fixed-Price (FFP) and Requirements-type with FFP task orders.

• Contractor Qualifications: Minimum two years of experience in cargo/airline cargo delivery within the last seven years. Must possess specific ROK Government business and transportation permits.

• Contract Manager: Minimum two years of experience in freight transport, sensitive cargo, and airline container operations. Must have English proficiency (TOEIC score 450+ or TOEIC Speaking 100+).

• Drivers: Minimum two years of experience and required ROK Government licenses.

• Vehicles: Must not exceed ten years of age. Specific types and capacities are detailed, including requirements for airline cargo container transport.

• Mail Guards: U.S. citizens required for registered mail transport, Monday-Friday (excluding US holidays), with physical capability to lift up to 70 lbs.

• Safety: Contractor must develop and furnish a safety plan within 60 days of phase-in, complying with USFK and ROK safety regulations.

• Security: AT Level I training, iWATCH training, and OPSEC training are required for contractor employees accessing Army installations.

Forms / Attachments / Pricing Sheets

This document, "Attachment A ELIN List.xlsx", provides a detailed breakdown of the Estimated Line Item Numbers (ELINs) for US Mail Delivery Services from Incheon Airport to USFK Military Post Offices. It outlines the quantities and descriptions for both Firm Fixed Portion (FFP) and Requirement Portion (RQMT) services across multiple contract years (Base Year, 1st OY, 2nd OY, 3rd OY, 4th OY).

• Base Year: Details FFP services like spot vehicles at Humphreys and Osan, and cargo transport at Incheon Airport. The Requirement Portion includes various round-trip mail transport routes using different truck sizes (1-ton to 8-ton), specialized cargo handling (packing/unpacking, forklift operations), and the addition of US Citizen Guards for specific routes. It also covers services at Busan MMT.
• Option Years (1st OY, 2nd OY, 3rd OY, 4th OY): These sections mirror the Base Year structure, detailing the FFP and RQMT ELINs for each subsequent year of the contract, indicating the potential for multi-year service.
• ELINs: Each line item is assigned a unique ELIN (e.g., E0001AA, E1002BD) with a description of the service, unit of issue (U/I), quantity (QTY), and unit price (U/P) fields (though U/P and AMOUNT are generally blank in the provided text).

This attachment is crucial for potential bidders as it quantifies the expected workload and types of services required for mail delivery and related logistics within the USFK area. It provides specific details on the routes, vehicle types, frequencies, and ancillary services (like cargo handling and security guards) that form the basis of the contract's scope. Bidders should use this information to understand the operational requirements, estimate their capacity, and prepare their pricing proposals.

Form / Attachment / Pricing Sheet

This document, titled "CONTRACTOR’S TAX EXEMPTION DECLARATION," requires contractors to declare the types and estimated amounts of taxes that would normally apply to transactions but are excluded from their proposals, in accordance with various referenced laws and agreements, including the US-ROK Status of Forces Agreement (SOFA).

• Customs Tax: Contractors must declare excluded customs tax, noting if items are imported specifically for the contract. This exemption generally does not apply to ROK MND-funded contracts.
• Special Excise Tax: Contractors must list items subject to this tax, including item name, quantity, cost without tax, tax percentage, tax per unit, total tax, and manufacturer.
• Value Added Tax (VAT): Contractors must declare excluded VAT on materials, transportation, equipment, and services purchased for the contract, as well as the output VAT on the total contract amount.
• Certification: Contractors must certify that all supplies and services are proposed exclusive of VAT, applicable Customs Tax (except for ROK MND-funded contracts), and Special Excise Tax.

This form is crucial for bidders to accurately calculate and present their pricing by identifying and excluding applicable taxes as permitted by the SOFA and related ROK laws. Failure to properly declare or exclude these taxes could impact proposal competitiveness and compliance. The document also references other clauses related to tax exemptions for POL products, general tax exemptions in the Republic of Korea, and specific clauses regarding contractor status and operations under the SOFA, which bidders should review for comprehensive understanding of tax implications and operational requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment B Route Schedule.xlsx", details the specific delivery routes, estimated times of arrival (ETA) and departure (ETD), and required resources for US Mail Delivery Services from Incheon Airport to USFK Military Post Offices. It outlines both "FIRM FIXED PRICE PORTION" and "REQUIREMENT PORTION" tasks.

• Routes: Specifies various delivery routes originating from Incheon, serving locations such as Humphreys, Osan, Dongduchon, Yongsan, K-16, Pyongtaek (1st, 2nd, 3rd, 4th), Kunsan, Gimpo, Daegu, Waegwan, Chinhae, Pohang, and Busan.
• Vehicles & Capacity: Details the type of vehicles required for each route (e.g., 2.5 Ton, 5 Ton, 8 Ton trucks) and their operational days (e.g., Mon-Sat, Sun, Tue-Sat, Once a week, Twice a week, Friday, Saturday).
• Timing: Provides specific ETD and ETA for each leg of the routes.
• Remarks: Includes critical information such as required truck capacity, number of days of operation, and the necessity of a "US Citizen Mail Guard" for certain routes. It also specifies requirements for forklifts and cargo handling at Incheon MMT.
• Specialized Services: Includes tasks like transporting airmail cargo, packing/unpacking mail, and unpacking boat mail pallets, with specific operational periods (e.g., February through November, December and January) and capacities.

This attachment is crucial for bidders to understand the logistical requirements, operational scope, and specific demands of the mail delivery services. It directly informs resource allocation, vehicle needs, staffing considerations (especially regarding US Citizen Mail Guards), and operational planning for potential offerors. Bidders must review these routes and schedules to accurately price their proposals and confirm their capability to meet the specified delivery and service requirements.

Solicitation / RFP / RFQ

This solicitation (W91QVN26RA010) is for Mail Delivery Services. Funds are not presently available and award is contingent upon appropriation. The acquisition is for services to be performed in the Republic of Korea.

• Provision of US Mail Delivery Services between Incheon Airport Military Mail Terminal (MMT), Busan MMT, and USFK Wide Military Post Offices (MPO).

• Services are to be provided IAW the Performance Work Statement (PWS), Attachment 0002 (ELIN List), and Attachment 0003 (Route Schedule).

• Specific Line Items (CLINs) are detailed for base period and option periods, covering services, war hazard losses, and phase-in/transition.

• Product Service Code: V119 for all CLINs.

• Contract Type: Hybrid Firm Fixed Price (FFP) and Requirements type contract with FFP Task Orders.

• Period of Performance: Varies by CLIN, with base periods generally starting August 1, 2026, and extending for 11-12 months. Option periods extend performance up to 2031.

• Estimated Value: Not explicitly stated, but funds are not presently available.

• Proposals must be submitted electronically through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module.

• Offerors must submit by 13:00 hours local Korea Standard Time (KST) on 30 Mar 2026.

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation factors include Technical (Prior Experience, Business Permission Certificates, Personnel Qualification, Vehicle Registration, Sub-Contractor Agreement), Past Performance, and Price.

• A site visit is scheduled for Inchon MMT on 24 March 2026 and Busan MMT on 25 March 2026.

• This acquisition is unrestricted.

• Offerors must possess requisite business licenses directly from the ROK Government and conduct business in accordance with applicable ROK laws, including labor, taxation, and immigration.

• Offerors must monitor the PIEE Solicitation Module for amendments.

• Funds are not presently available for this acquisition.