U.S. Senate Cisco Catalyst Hardware

Form / Attachment / Pricing Sheet

This document outlines the standard clauses that apply to a Purchase Order issued by the Sergeant at Arms (SAA) Contracting Officer. It establishes the terms and conditions governing the order, including the order of precedence for conflicting documents, security requirements, acceptance procedures, and other contractual stipulations.

• Authority: Defines the SAA Contracting Officer's authority and the process for modifications.
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Pricing Table, SOW, Clauses, etc.).
• Security: Mandates compliance with Senate security regulations.
• Acceptance: Outlines the SAA's right to inspect and evaluate goods/services.
• Incorporating other Terms: Rejects terms referenced by hyperlink or in other documents unless submitted in full text.
• Price: Details how price reductions and increases are handled.
• Taxes: States the U.S. Senate is tax-exempt.
• Changes: Describes the process for modifications and change orders.
• Payment and Invoicing: Specifies invoicing procedures, required invoice content, and payment timelines.
• Advertising: Rejects clauses related to advertising and restricts promotional activities.
• Gratuities: Addresses termination for offering gratuities.
• Conflict of Interest: Requires contractors to warrant no conflicts of interest.
• Termination: Outlines termination for cause and convenience.
• Excusable Delay: Defines conditions for excusable delays.
• Disputes: Rejects clauses referencing specific dispute resolution methods not aligned with Senate regulations.
• Senate Data Protection: Details requirements for protecting Senate data, including definitions, possession, notification, and protection protocols.
• Cybersecurity: Mandates reasonable steps to protect IT assets and data.
• Data Transfer: Requires secure handling and no transfer of Senate Data outside specified jurisdictions.
• Artificial Intelligence Training: Reserves rights for the Senate regarding AI training using Senate data.
• Data Return: Outlines procedures for returning or destroying Senate Data upon order conclusion.
• Incident Notification: Requires reporting of security incidents.
• Personnel Security: Details background check requirements for personnel accessing Senate facilities or systems.
• Non-Applicability: Clarifies that only Federal law applicable to the U.S. Senate applies.
• Assignment: Subject to Anti-Assignment statutes.
• Change in Control: Requires notification of changes in ownership.
• Government Indemnification: Rejects contractor requests for advance indemnification.
• Contractor Indemnities: Rejects clauses that give the contractor sole control over litigation.
• Renewals: Rejects clauses for automatic renewals.
• Option to Extend: Outlines the process for extending the order term.
• Recovery for Fraud: Preserves the U.S. Government's right to recover for fraud.
• Warranty: States contractor warrants items are merchantable and fit for purpose.
• General: Designates the sole agreement and communication channels.

This document is crucial for understanding the contractual framework and specific terms that will govern any awarded purchase order. Bidders must review these clauses to ensure compliance with all requirements, including data protection, security, invoicing, and termination conditions. It clarifies the order of precedence for contract documents and rejects certain standard commercial terms, highlighting the Senate's specific requirements.

Amendment / Modification

This document is an Addendum to Commercial Agreements that modifies a License Agreement between a contractor and the U.S. Senate, Office of the Sergeant at Arms (SAA). It clarifies terms that are unacceptable to the SAA due to conflicts with Federal law, US Senate Procurement Regulations, or SAA/Senate needs. Key modifications include:

• Unauthorized Obligations: Clauses requiring the SAA to pay future fees, penalties, interest, attorney fees, legal costs, or indemnify the contractor are unenforceable and considered stricken.
• Third-Party Claims / Indemnification: Clauses giving the Contractor control over third-party claims or disputes involving intellectual property infringement are modified. The Contractor must indemnify the SAA against such claims, with the U.S. Department of Justice retaining control of litigation.
• Automatic Renewals: The SAA does not agree to automatic renewal provisions for licenses or software maintenance. Renewals require prior express written SAA approval.
• Audit: Contractor audit rights of the SAA or Senate's use of software licenses are not permitted. The SAA may conduct a self-audit upon contractor request.
• Taxes and Fees: The SAA is not responsible for any taxes or additional charges beyond the agreed contract price, including late fees or maintenance fees.
• Incorporating Other Terms: Terms from other documents or websites are not binding unless submitted with the proposal. Unilaterally revised terms inconsistent with the contract are not enforceable.
• Venue; Choice of Law: The agreement is governed by Federal law and Regulations. State or foreign law provisions are deleted.
• Dispute Resolution: Mandatory arbitration is not agreed to. Disputes must be resolved per Part 4 of the Regulations. Binding arbitration is not utilized. Claims are determined under the Federal Tort Claims Act. Contractors must proceed diligently with performance during disputes.
• Equitable or Injunctive Remedies: The SAA does not consent to equitable or injunctive relief, except as permitted by Federal law for copyright, trademark, or patent infringement.
• Unilateral Termination by Contractor: Contractor cannot unilaterally terminate or suspend rights granted to the SAA. Recourse for alleged breach must be made under the Regulations.
• Unilateral Modification: Contractor cannot unilaterally change license terms. Material changes require a bilateral modification.
• Advertisement: Contractors cannot reference SAA contracts in advertising in a way that implies SAA approval or endorsement.
• Confidentiality: Contractor must protect contract information and not use it except for internal evaluation of the relationship with the SAA.
• Data Protection After Contract Termination: Contractor must return or destroy SAA/Senate information within 30 days of termination and provide a Certificate of Destruction.
• Termination for Default: The SAA may terminate for default if the contractor fails to deliver, perform, or make progress. The SAA is not liable for unaccepted services/supplies in case of termination for cause.
• Termination for Convenience: The SAA may terminate for convenience in its best interest, liable only for services rendered prior to termination.
• Gratuities: The SAA may terminate for default if gratuities are offered to secure favorable treatment.
• Availability of Funds: Payment is contingent upon the availability of appropriated funds.
• Assignment by Licensor: Assignment of SAA contracts requires SAA approval, except for assignment of payment to a financial institution.

This Addendum modifies various sections of the underlying License Agreement, including but not limited to clauses related to unauthorized obligations, third-party claims, automatic renewals, audit, taxes, venue, dispute resolution, termination, and assignment.

This document does not appear to directly alter proposal submission deadlines or evaluation criteria for an ongoing solicitation. However, it establishes specific terms and conditions that will govern any resulting contract. Bidders should ensure their proposals and proposed agreements align with these modified terms.

Solicitation / RFP / RFQ

This document provides instructions and requirements for submitting quotes in response to Request for Quotation (RFQ) 2026-R-051 for Cisco Catalyst Hardware.

• Offerors must return a signed PRICING TABLE (Excel Worksheet) with mandatory vendor information completed.

• Include any applicable End User License Agreements (EULA) and/or referenced Contract Terms and Conditions.

• If EULAs or Contract Terms are provided, the ADDENDUM TO COMMERCIAL AGREEMENTS (PDF) must be signed and returned.

• Resellers must provide a current statement from the Original Equipment Manufacturer (OEM) authorizing the sale of the product to the Federal Government in the USA.

• For telecommunications equipment, an OEM STATEMENT OF COMPLIANCE is required, certifying compliance with Section 208 of the Legislative Branch Appropriations Act, 2020.

• Offerors must provide Firm-Fixed-Prices on a F.O.B. Destination basis, net of shipping/handling charges.

• Quotations must include all applicable end user license agreements and contract terms and conditions submitted in full text.

• The award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Submit documents via e-mail to Acquisitions@saa.senate.gov with the subject line “ATTN: Charles Blalock RFQ 2026-R-051”.

• Submission deadline: May 4, 2026, by 12:00pm EST.

• E-mails not referencing the RFQ Number in the subject line may not be accepted.

• The SAA reserves the right to reject quotations with missing or differing RFQ line items.

• Offerors must have an active registration in the System for Award Management (SAM).

• Supply of products must be directly from the OEM, OEM authorized distributors, or OEM authorized distribution channels in the USA.

• Supply from foreign distributors or channels is not acceptable.

• The OEM Statement of Compliance must be provided by a U.S. company.

• Offerors may submit an open market quotation or a quotation in accordance with NASA SEWP, GSA Schedule, or other GWAC contracts.

• This request does not commit the SAA to pay any costs incurred in the preparation and submission of this quotation.

• The SAA will not provide debriefings.

• The SAA encourages the OEM, if applicable, to sign and return the ADDENDUM TO COMMERCIAL AGREEMENTS.

Form / Attachment / Pricing Sheet

This document is a pricing table for Request for Quotation (RFQ) 2026-R-051, issued by the U.S. Senate Office of the Sergeant at Arms (SAA). It specifies the products and quantities for which the SAA requests quotations on a Firm-Fixed-Price basis.

• The pricing table details two "One Time Purchase" categories: "CISCO CATALYST 9000" and "CISCO CATALYST 9200".

• Each category lists specific Cisco product part numbers, descriptions, units of measure, and quantities.

• For all listed items, the "Unit Price" and "Total Price" are currently listed as 0.0 USD, indicating these fields are to be completed by the Offeror.

• The table includes fields for mandatory vendor information: Company Name, Open Market/GSA/NASA SEWP status, TAX ID NO., and DUNS or Unique Entity Identifier.

• Offerors must also provide a Signature, Printed Name/Title/Date.

• Bidders must complete the "Unit Price" and "Total Price" columns for each line item.

• The document specifies that price quotes shall be valid until 07/31/2026.

• Shipping is to be F.O.B. Destination, United States Senate, Washington, DC 20510, with separate identification of any shipping/handling charges.

• Offerors must indicate if their quotation is Open Market or subject to a GSA Schedule/NASA SEWP/Other GWAC.

• Failure to comply with the "INSTRUCTIONS & SUBMISSION REQUIREMENTS" of the RFQ may result in rejection of the quotation.

Form / Attachment / Pricing Sheet

This document is an Original Equipment Manufacturer (OEM) Statement of Compliance regarding the limitation on telecommunications equipment procurement. It serves to confirm compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, and the Further Consolidated Appropriations Act, 2020 (P.L. 116-94).

• The statement confirms compliance with the prohibition on acquiring certain telecommunications equipment and high-impact or moderate-impact information systems.
• It references the definition of security categorization for Federal Information Processing Standard Publication 199 by the National Institute of Standards and Technology (NIST).
• Requires the Name and Title of the Certifying Officer, their Signature, and the Date.

Bidders may be required to submit this form to demonstrate that the equipment or systems proposed for the opportunity comply with the specified federal regulations concerning telecommunications equipment procurement. This ensures that the offered solutions do not include prohibited items or systems as defined by the referenced legislation.