USACE Pittsburgh District - Janitorial Services at Neville Island Facility

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide professional working environment by maintaining Government facilities neat, clean, safe, and attractive.

• Services include cleaning, disinfecting, sanitizing, vacuuming, sweeping, dusting, mopping, pest and odor control, window washing, minor maintenance, reporting of maintenance requirements, emptying trash receptacles, and carpet shampooing.

• The contractor shall perform regular, recurring custodial services and periodic custodial services.

• Services include furnishing labor, equipment, fuel, transportation, tools, and supplies (cleaning products, disinfectants, toilet paper, paper towels, trash can liners, liquid hand soap).

• Work is to be performed in compliance with local, state, and federal laws, and the requirements of this PWS.

• Specific tasks include: daily removal of trash and waste, cleaning of work areas, offices, and buildings (suggested frequencies provided), and cleaning of restrooms (restrooms to be closed during cleaning).

• Restrooms and locker rooms require detailed cleaning of floors, walls, windows, doors, fixtures, mirrors, dispensers, etc.

• Toilet paper, towel, and hand soap dispensers must be restocked.

• Windowsills and screens must be kept free of dust and nests.

• Minor maintenance tasks include stopping water leaks, plunging clogs, and tightening loose screws or bolts.

• Offices, warehouse, and maintenance areas require cleaning of floors, windows, doors, furniture, pictures, baseboards, light fixtures, heating grills, walls, ceilings, lunch areas, trash receptacles, stairwells, and carpeted floors.

• Tile floors require annual stripping, cleaning, and waxing.

• Cleaning services should not interfere with building users.

• Restrooms to be closed during cleaning.

• All surfaces to be thoroughly rinsed with no soap film or residue left.

• "CAUTION-WET FLOORS" signs to be used during mopping.

• "RESERVED" sections indicate areas not detailed in this PWS.

• The Neville Island Complex is located at 3500 Grand Avenue, Pittsburgh, PA 15225-1584.

• Work hours are generally Monday through Friday, 4:30 a.m. to 3:00 p.m. ET, unless coordinated with the COR.

• Work that interferes with other functions shall be scheduled around normal working hours.

• Federal holidays are observed.

• Contractor shall establish a profile for the Procurement Integrated Enterprise Environment (PIEE).

• Invoices to be submitted to the Contracting Officer's Representative (COR) no later than the 15th day of the month following service.

• USACE does not use the Wide Area Workflow (WAWF) module for invoice payment.

• Contractor shall provide the on-site supervisor/foreman with a copy of the contract.

• Contractor shall submit a Quality Control Plan (QCP), list of Quality Control Inspectors, and Contractor Representatives.

• Contractor shall provide a Certificate of Insurance.

• Contractor shall comply with safety requirements, including EM 385-1-1 and applicable laws.

• Contractor employees shall wear standardized uniforms.

• Contractor shall arrange for medical facilities and personnel for injured employees.

• Contractor shall provide an effective means of communication for emergency response.

• Contractor shall provide first aid kits for projects with less than 100 employees on shift.

• Contractor shall ensure public safety and report potential hazards.

• Contractor shall not allow unauthorized persons into work areas.

• Hazardous materials are prohibited, with potential exceptions considered by the KO.

• Contractor shall comply with environmental protection laws and regulations.

• Contractor shall report all instances of damage to Government property.

• Contractor shall maintain copies of contract work requirements and Activity Hazard Analysis.

• Contractor shall comply with Federal, State, and local laws regarding environmental protection.

• Contractor shall provide a Quality Control program to assure contract requirements are met.

• Contractor shall provide insurance, including Worker's Compensation & Employer's Liability and Comprehensive General Liability.

• Contractor shall provide a certificate of insurance for all first-tier subcontractors.

• Contractor shall promote the training and employment of U.S. veterans.

• Contractor shall provide an adequate number of fully qualified personnel.

• Contractor shall meet recycled content requirements set forth by EPA and USDA BioPreferred Program.

• Contractor shall cooperate with other contractors, lessees, and volunteers.

• Contractor shall prepare all reports, forms, and permits as required.

• Contractor shall comply with wage determination requirements.

• Definitions for terms such as Competent Person, Completion Date, Contractor, Contractor Quality Control Inspector, Contractor Representative, Contracting Officer, COR, Inspector, Miscellaneous Waste, Mowing, Policing, Project, Qualified Person, Quality Assurance, Quality Control, and Stump are provided.

Amendment / Modification

This amendment to Solicitation W911WN26QA011, dated 10 March 2026, is issued to publish:

• A Questions and Answers sheet.

• A revised Performance Work Statement (PWS).

• Questions and Answers sheet (new attachment).

• Performance Work Statement (revised).

This amendment does not explicitly state changes to proposal deadlines or submission requirements. Bidders should review the revised PWS and the Q&A document carefully for any impact on their proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding a solicitation for custodial services. It clarifies requirements and addresses potential ambiguities in the Performance Work Statement (PWS).

• Cleaning Frequency: N-104 PEWARS requires cleaning 5 days/week. Other buildings require cleaning 2-3 times/week, with trash removal 5 days/week for all.
• Budget Information: The Government will not provide the Independent Government Estimate (IGE) or current budget range.
• Payment System: Invoices are submitted to the COR, not through WAWF in PIEE.
• Staffing: The current contractor uses 3 regular employees with subcontractor support for annual waxing/shampooing.
• Removed Requirements: Several PWS sections have been removed, including specific requirements for wasp/hornet nest removal, graffiti removal, fluorescent bulb costs, risk management, pest control services, exterior walkways, and dumpster provision.
• Proposal Submission: Offerors must submit proposals to specified email addresses.
• PWS Changes: Updates to the PWS are highlighted in yellow.

Several requirements from the PWS have been removed, which may affect how bidders approach the scope of work and pricing. The clarification on cleaning frequency and submission process is also critical for accurate proposal development.

Amendment / Modification

This amendment extends the due date for quotes for solicitation W911WN26QA011.

• The response due date has been changed.

• The proposal deadline has been extended from March 20, 2026, to March 25, 2026, at 1100 EDT.

Amendment / Modification

This amendment modifies Solicitation Number W911WN26QA011, dated 10 March 2026.

Key changes include:

• Correction of the point of contact phone number.

• Extension of the response due date for quotes from 17 March 2026 to 11:00 AM EDT on 20 March 2026.

• The response due date has been extended.

• The point of contact information has been updated.

• The deadline for submitting quotes has been extended to 20 March 2026.

• Bidders should ensure they have the corrected point of contact information.

Form / Attachment / Pricing Sheet

This document contains photographic evidence of various interior spaces within buildings N-104 and N-110, as well as building T-1002, and a Guard Shack. These images likely serve as visual documentation for a potential renovation, construction, or facilities management opportunity.

The document is organized by building and then by specific room or area, including:

• N-104 First Floor: Conference Room, Women's Bathroom/Locker Room, Men's Bathroom/Locker Room, Break Room/Entry, R3F Office Space.
• N-104 Second Floor: Logistics Office, Pittsburgh District Office Space, File Storage Room (w/ files removed).
• N-110: Reception and office hallway, Common Areas, Men's Bathroom, Women's Bathroom.
• Guard Shack: Interior view.
• T-1002: Water Quality office, Men's Bathroom, Women's Bathroom, Common Space/Office Area, Classroom, Safety Office.

These images provide a visual baseline of the current conditions of the spaces. Bidders should review these photographs to understand the existing environment, scope of work, and potential challenges associated with any proposed project. This visual information is crucial for accurate bidding and proposal development.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide professional working environment by maintaining Government facilities neat, clean, safe, and attractive.

• Furnish labor, equipment, fuel, transportation, tools, and supplies for regular, recurring, and periodic custodial services.

• Services include cleaning, disinfecting, sanitizing, vacuuming, sweeping, dusting, mopping, pest and odor control, window washing, minor maintenance, reporting maintenance requirements, emptying trash receptacles, and carpet shampooing.

• Specific tasks include trash removal, cleaning of work areas, offices, and buildings, and restroom cleaning.

• Nuisance insect extermination is considered incidental.

• Contractor to provide liquid hand soap, paper towels, toilet paper, and plastic trash bags.

• Cleaning products, disinfectants, and pesticides must be approved by the COR.

• Restrooms and locker rooms require detailed cleaning and restocking of supplies.

• Minor maintenance tasks include tightening fittings, cleaning drains, replacing fixtures, and removing graffiti.

• Environmental protection measures are required to prevent pollution and damage.

• Services to be performed in compliance with local, state, and federal laws, and PWS requirements.

• Quality control for environmental protection must be maintained.

• Compliance with EM 385-1-1 and all applicable federal, state, and local laws, ordinances, criteria, rules, and regulations for safety.

• Contractor must maintain a Quality Control program to identify and correct discrepancies.

• Government will monitor performance using a Quality Assurance Surveillance Plan (QASP).

• The Neville Island Complex, Pittsburgh, PA.

• Normal working hours are Monday through Friday, 7:30 a.m. to 3:00 p.m. ET, unless coordinated otherwise.

• Work that interferes with other functions shall be scheduled around normal working hours.

• Contractor must establish a profile in the Procurement Integrated Enterprise Environment (PIEE).

• Invoices to be submitted to the COR no later than the 15th of the month following service.

• Contractor must provide an on-site supervisor/foreman fluent in English and any language spoken by the work crew.

• Employees must be furnished with standardized uniforms within 30 days of award.

• Vehicles must be identified with the company name.

• Safety requirements include compliance with EM 385-1-1, development of an Accident Prevention Plan (APP), and risk management assessments.

• Security requirements include AT/OPSEC training and background checks for personnel.

• Contractor must provide adequate insurance, including Worker's Compensation & Employer's Liability, Comprehensive General Liability, and Automotive Liability.

• Contractor must comply with sustainability requirements, including recycled content and BioPreferred Program products.

Other / Unclassified

This document is a Wage Determination (No. 2015-4235, Revision No. 32) issued by the U.S. Department of Labor, Wage and Hour Division, for the State of Pennsylvania, specifically for the counties of Allegheny, Armstrong, Beaver, Butler, Fayette, Washington, and Westmoreland. It lists various occupations and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts subject to the Service Contract Act.

This document is crucial for bidders on federal contracts in the specified geographic area. It establishes the minimum wage and benefit rates that must be paid to various classes of service employees performing work under such contracts. Bidders must consult this determination to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. It includes details on health and welfare benefits, paid sick leave (EO 13706), vacation, and holidays. The document also outlines the process for requesting additional classifications and wage rates if a specific occupation is not listed.

• Geographic Area: Pennsylvania Counties of Allegheny, Armstrong, Beaver, Butler, Fayette, Washington, Westmoreland.
• Applicability: Service Contract Act contracts awarded on or after January 1, 2017, or those covered by EO 13658 (with specific dates).
• Minimum Wage Rates: A comprehensive list of occupations with corresponding hourly wage rates.
• Fringe Benefits: Details on Health & Welfare benefits ($5.55/hour or $5.09/hour under EO 13706).
• Paid Sick Leave: Requirements under Executive Order 13706.
• Vacation and Holidays: Standard provisions for paid vacation and holidays.
• Conformance Process: Procedures for establishing wage rates for unlisted occupations.

Form / Attachment / Pricing Sheet

This document contains architectural floor plans and material summaries for several buildings (N-104, N-110, and T-1002). It details the square footage of carpet and tile, as well as the quantities of toilet stalls, sinks, urinals, and showers within each building.

• Building N-104 (First and Second Floors): Includes floor plans and a summary of 4048 sqft carpet, 6065 sqft tile, 6 toilet stalls, 6 sinks, 3 urinals, and 3 showers.
• Building N-110 (Engineering Construction): Includes floor plan and a summary of 2632 sqft carpet, 986 sqft tile, 4 toilet stalls, 3 sinks, 1 urinal, and 0 showers.
• Building T-1002 (Old Kelly Support): Includes floor plan and a summary of 2073 sqft carpet, 1395 sqft tile/concrete, 6 toilet stalls, 7 sinks, 3 urinals, and 0 showers. Also notes material breakdown for a Training Room (774 sqft carpet, 644 sqft epoxy) and Guard Shack (105 sqft tile).

This information is crucial for bidders to understand the existing conditions and material specifications of the facilities involved in the opportunity. It can inform site visit preparation, material take-offs, and cost estimations for any renovation, construction, or maintenance work associated with these buildings.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for Commercial Supplies and Services, specifically for janitorial services at the Neville Island Complex. The U.S. Army Corps of Engineers, Pittsburgh District is the issuing organization.

• The contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles to perform janitorial services.

• Services include cleaning of N-104 Second Floor, N-104 First Floor, N-104 Bathrooms/Common Space, N-110, T-1002 L&D Office Space/Training Room/Guard Shack, T-1002 Water Quality Cleaning, and T-1002 Safety Office Cleaning.

• Solicitation Number: W911WN26QA011

• Solicitation Issue Date: March 10, 2026

• Offer Due Date: March 17, 2026, 11:00 AM Local Time

• NAICS Code: 561720

• Business Size Standard: $22,000,000

• Set-Aside: 8(a)

• Period of Performance:

  • Base: May 1, 2026 - April 30, 2027
  • Option Year 1: May 1, 2027 - April 30, 2028
  • Option Year 2: May 1, 2028 - April 30, 2029
  • Option Year 3: May 1, 2029 - April 30, 2030
  • Option Year 4: May 1, 2030 - April 30, 2031

• Performance Location: 3500 Grand Ave, Pittsburgh, PA 15225

• Registration in the System for Award Management (SAM) is required.

• Pricing must be submitted in the price schedule, completing only the green-highlighted cells.

• Submitted prices will remain valid for 30 days.

• Award will be made to the most advantageous quote based on price and past performance.

• This acquisition is set aside for 8(a) small business concerns.

• A pre-quote site visit can be arranged by contacting Wes Adkins.

• The Government reserves the right to cancel the solicitation.

• The contractor is responsible for all necessary management, personnel, materials, etc.

• Numerous FAR and DFARS clauses are incorporated by reference, including those related to small business, labor standards, cybersecurity, and contract administration.

Form / Attachment / Pricing Sheet

This document is a price schedule for janitorial services at Neville Island. It outlines the estimated quantities and provides columns for a "Quoter's Annual Price" and "Quoter's Price per Unit" for the Base Year and four Option Years. Bidders are expected to use this schedule to provide their pricing for the services.

• Services: Details various janitorial tasks such as office space cleaning, bathroom cleaning, and specialized cleaning (e.g., water quality).
• Quantities: Specifies the quantity for each service, primarily in "MO" (Months) for a 12-month period for the Base Year and Option Years.
• Pricing Columns: Includes fields for "Unit Price" and "Total" for each line item within the Base Year and each Option Year.
• Totals: Provides a "TOTAL (BASE YEAR)", "TOTAL (OPTION YEAR 1)", etc., and a final "Total" for all years.

This price schedule is critical for bidders to understand the expected pricing structure and to input their proposed costs for the janitorial services. All unit prices and totals must be filled in by the bidder. Note that all "Unit Price" and "Total" fields are currently populated with 0.0, indicating that bidders must provide their actual pricing. The "Services" sheet provides the USACE's historical quantities and estimated annual services, which should inform the pricing provided in this schedule.