Amendment 4 -USAFA Gregory Hall Fume Hood Repairs

Amendment / Modification

This document is Amendment 4 to the Combined Synopsis Solicitation FA700026Q0026 for Gregory Hall Chemical Fume Hood Repairs. It details "Changed Requirement Details."

• The "DESCRIPTION OF REQUIREMENT" section has been updated to reflect changed details.

• The Performance Work Statement (PWS) referenced is Amendment 3 dated 30 Apr 2026.

• The Fume Hood Repair Pricing Schedule (Attachment 3) is dated 13 May 2026.

• The SCA Wage Determination (Attachment 4) is dated 3 Dec 2025.

• The deadline for questions has been extended to 20 May 2026, 10:00 A.M. Mountain Daylight Time (MST).

• The site visit will take place on 13 April 2026.

• The submission deadline for quotes is 26 May 2026, 2:00 P.M. Mountain Daylight Time.

Performance Work Statement (PWS)

To provide chemical fume hood diagnostics and repairs for the Gregory Hall Chemical Fume Hoods at the USAF Academy Chemistry Department (DFCH).

• Conduct diagnostics on up to 12 identified chemical fume hoods.

• Provide a detailed report specifying required repairs and parts for each hood to pass airflow certification.

• Repair up to 12 fume hoods as ordered by the Government, ensuring they pass an airflow velocity test of 80-100 CFM/ft^2.

• The building HVAC/exhaust system and Building Automation System (BAS) are excluded from this requirement.

• Fume hoods must pass an airflow velocity test of 80-100 CFM/ft^2.

• No more than two fume hood diagnoses require re-work.

• No more than three fume hoods require re-certification after the initial test by 10th MDG/BEE; the Government will perform only one re-certification.

• Services are to be performed at the USAF Academy Chemistry Department (DFCH).

• Normal hours of operation are 6:30 AM to 5:00 PM Mountain Standard Time (MST), Monday through Friday.

• Contractor must comply with all USAFA security requirements, including obtaining necessary badges.

• Contractor personnel must wear identification badges.

• Contractor must not use Class I Ozone Depleting Substances (ODS).

• Contractor must adhere to health and safety regulations on Government installations.

• Contractor must obtain base identification and vehicle passes for personnel working on USAFA.

• Government-furnished property is not included. Refuse collection and disposal services will be provided by the Government.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for Fume Hood Repair Services related to Solicitation # FA700026Q0026. Bidders are instructed to fill out the grey highlighted cells and acknowledge any amendments. Incomplete information may lead to quote rejection.

• Contract Line Item Numbers (CLINs): Details specific repair and diagnostic tasks for various fume hood designations and models.
• Pricing Structure: Firm-Fixed Price (FFP) for most CLINs. CLINs 0002 through 0013 for specific fume hood repairs are priced on a Not-To-Exceed (NTE) basis of $1,000.00 per job, contingent on a diagnostic report and a negotiated price not exceeding $1,000.00. Repairs beyond the diagnostic phase require a bilateral modification.
• CLIN 0001: Chemical Fume Hood Diagnostic (12 Each).
• CLINs 0002-0013: Specific fume hood repairs with NTE $1,000.00 per job.
• Labor Rates: A section is provided for inputting labor category codes/titles and hourly rates, with a separate line for SCA Wage Determination Labor Category.
• Warranty & Timeline: Fields for warranty information and time from contract award to work commencement.
• System Calibration: Certification for connecting to and calibrating Phoenix control systems.

This pricing schedule is critical for bidders to understand the cost structure for fume hood repair services. It outlines the specific items to be priced, the pricing basis (FFP, NTE), and the process for defining repair costs after initial diagnostics. Bidders must accurately complete this schedule, including labor rates and warranty information, to ensure their quotes are considered.

Amendment / Modification

This document is Amendment 3 to Solicitation FA700026Q0026, dated 30 April 2026. It extends the quotation due date for the Gregory Hall Fume Hood Repair Services at the United States Air Force Academy (USAFA).

• The quotation due date has been extended.

• The deadline for submitting quotes has been modified. The original deadline was 15 April 2026 at 10:00 A.M. MST. The new deadline is 18 May 2026 at 2:00 P.M. Mountain Daylight Time.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Gregory Hall Chemical Fume Hood Repair Request for Information.

• Contract Type: This is a new requirement with no incumbent contractor.
• Certification Schedule: The contractor is able to establish a new certification schedule. Units can be tested and certified in one visit or multiple visits.
• Testing & Repair Timing: 10th MDG/BEE availability for airflow verification is dependent on their schedule, but can be coordinated in advance. While same-day adjustments are preferred, return visits for additional adjustments may be allowed.
• Parts Availability: There is no Government-owned bench stock for parts. The contractor must provide all necessary resources. Return trips for parts are possible.
• HVAC/BAS Support: The HVAC system beyond the fume hoods is operational. Civil Engineering personnel availability is dependent on their schedule and may be coordinated in advance.
• Previous Testing: Internal staff from 10 MDG/BEE performed the previous testing.

This document clarifies key aspects of the requirement, including contract status, logistical considerations for testing and repair, and resource availability, which may influence bidder proposals.

Amendment / Modification

This document is Amendment 2 to the Combined Synopsis Solicitation FA700026Q0026 for Gregory Hall Fume Hood Repairs.

• Amendment 1 (13 April 2026): Updated Attachment 1.

• Amendment 2 (22 April 2026): Extended the quotation due date and added Attachment 6 (Request for Information Responses).

• Attachment 1 (PWS Gregory Hall Hood Repairs) was updated by Amendment 1.

• Attachment 6 (Request for Information Responses) was added by Amendment 2.

• The quotation due date has been extended due to Amendment 2. The specific new due date is not explicitly stated in this amendment text but is implied to be later than the original date. The original deadline for questions was April 15, 2026, and the original submission deadline was April 30, 2026. Amendment 2 extended the quotation due date.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for Gregory Hall Fume Hood Repair Services at the United States Air Force Academy (USAFA). The contract will be a firm-fixed-price, non-personal services contract to provide all necessary personnel, equipment, supplies, and services to repair and perform airflow velocity balancing on up to 12 chemical fume hoods. The goal is to ensure the fume hoods pass government certification.

• Repair of up to 12 chemical fume hoods.

• Airflow velocity balancing services for each fume hood.

• Ensure fume hoods pass government-issued airflow velocity balance certification.

• Adherence to ACGIH General use Laboratory Hoods for Industrial Ventilation Manual standards.

• The work site must be left clean prior to acceptance.

• Contract Type: Firm-fixed-price.

• Estimated Value: Not explicitly stated, but NAICS Code 541380 has a size standard of $19.5M.

• Period of Performance: To be proposed by offerors.

• Payment Terms: Net 30.

• Quotes are due by 23 April 2026, 2:00 P.M. Mountain Daylight Time.

• Quotes must be emailed to Ms. Mikayla Brandt (mikayla.brandt@us.af.mil) and Mr. Kenneth Helgeson (kenneth.helgeson.3@us.af.mil).

• Quotes must include specific information as detailed in the solicitation (e.g., UEI, EFT indicator, size of business, technical information, past performance, and pricing).

• Award will be based on best value considering technical, price, and past performance.

• Offers must hold prices firm for 60 calendar days.

• This acquisition is a 100% small business set-aside.

• Only responsible and eligible small business concerns may submit a quote.

• A site visit is scheduled for 13 April 2026, 12:00 P.M. to 3:00 P.M. MST. Attendance is encouraged but not required. Registration is required by 9 April 2026.

• Questions regarding the RFQ must be emailed by 15 April 2026, 10:00 A.M. MST. Answers will be posted on SAM.gov.

• The Buy American – Balance of Payments Program Certificate (Attachment 4) must be completed and submitted.

• Email attachments over 10MB or zip files are not acceptable.

Other / Unclassified

This document is a protected PDF file. It indicates that a different PDF reader is required to view the content, and provides a link to download a compatible reader. The document states that the current reader does not support files protected by Microsoft Office.

This document does not contain specific details about the opportunity itself, such as requirements, scope, or submission instructions. Bidders will need to obtain a compatible PDF reader to access the actual solicitation or related documents to understand the opportunity.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for Fume Hood Repair Services related to Solicitation # FA700026Q0026. It is intended for offerors to provide their pricing for the specified contract line items (CLINs).

• CLIN 0001: Chemical Fume Hood Repair (Quantity: 12, Unit: Each)
• CLIN 0002: Chemical Fume Hood Airflow Velocity Balancing (Quantity: 12, Unit: Each)
• Pricing is to be Firm-Fixed Price (FFP).
• Offerors are instructed to fill out the grey highlighted cells and the Amendment # if applicable.
• Missing or incomplete information may result in quote rejection.

This pricing schedule is critical for bidders to accurately quote their costs for fume hood repair and airflow balancing services. Bidders must complete this form with their unit and total prices for each CLIN. The total contract value will be calculated based on the prices provided. Failure to complete this form accurately and completely may lead to disqualification.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for repairing up to 12 chemical fume hoods at the United States Air Force Academy (USAFA). The repairs are necessary due to recent annual airflow velocity performance tests indicating failures, creating a health and safety concern.

• The contractor shall provide all resources (materials, personnel, supervision, equipment, facilities, transportation) to perform the Gregory Hall Fume Hood Repairs.

• The primary task is the repair of up to 12 identified fume hoods.

• The required specification for satisfactory operation is an airflow of 80-100 CFM/ft².

• Each repaired fume hood must pass the airflow velocity test of 80-100 CFM/ft².

• The 10th MDG/BEE will conduct testing to verify satisfactory operation after repairs.

• The work will be performed at the Gregory Hall Fume Hoods, USAFA.

• Normal hours of operation are 6:30 AM to 5:00 PM Mountain Standard Time (MST), Monday through Friday. Work is not expected during base closures or Federal holidays.

• The contract is a nonpersonal service contract; the Government will not supervise contractor personnel.

• Contractors must comply with all USAFA security requirements, including obtaining installation identification badges and vehicle passes.

• Contractors must comply with all USAFA safety and traffic regulations.

• Prohibits the use of Class I Ozone Depleting Substances (ODS).

• Requires contractors to coordinate repair dates and times with the USAFA/DFCH point of contact.

• Includes information on the ombudsman for concerns and dispute resolution.

• Appendix A: Installation and Facility Map

• Appendix B: List of Fume Hoods Requiring Repair, including designation, model, and reason for failure (e.g., 'Reverse Order', 'No or Low Air Flow').

Other / Unclassified

The attached document is a "Combined Synopsis Solicitation Gregory Hall Hood repairs.pdf". However, the PDF file is protected and cannot be opened with the current reader. It indicates that a different, compatible PDF reader is required to view the content.

Due to the file protection, the specific details of the solicitation, including requirements, deliverables, submission instructions, or deadlines, cannot be summarized. Potential bidders are unable to access the information needed to determine their interest or prepare a response.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing chemical fume hood repairs at the United States Air Force Academy (USAFA). The primary goal is to address health and safety concerns arising from fume hoods that have failed annual airflow velocity performance tests.

• The contractor shall provide all resources (materials, personnel, supervision, equipment, facilities, transportation) necessary to perform repairs on up to 12 fume hoods.

• The specific fume hoods requiring repair are identified in Appendix B.

• Each repaired fume hood must pass an airflow velocity test with a specification of 80-100 CFM/ft².

• The 10th MDG/BEE will conduct post-repair testing to verify operational status.

• The work will be performed at the USAFA.

• Normal hours of operation are Monday through Friday, 6:30 AM to 5:00 PM Mountain Standard Time (MST). The contractor is responsible for coordinating repair dates and times with the USAFA/DFCH point of contact.

• This is a nonpersonal service contract; the Government will not supervise contractor personnel.

• The contractor must comply with all USAFA security requirements, including obtaining necessary badges and vehicle passes.

• Contractors shall not use Class I Ozone Depleting Substances (ODS) in any aspect of the work.

• The contractor must comply with all applicable federal, state, and municipal laws, codes, and regulations, and obtain any necessary licenses and permits.

• The contractor shall take reasonable steps to prevent accidents and preserve the health and safety of personnel.

• Government furnished property is not included under this contract.

• The Government will provide refuse collection and disposal services.

• The contractor must report any safety incidents or mishaps immediately to the COR and the USAFA Safety Office.

• Appendix A: Installation and Facility Map

• Appendix B: List of Fume Hoods Requiring Repair

Form / Attachment / Pricing Sheet

This document is a pricing schedule for Fume Hood Repair Services related to Solicitation # FA700026Q0026. It is intended for offerors to provide their pricing for specific contract line items (CLINs).

• CLIN 0001: Chemical Fume Hood Repair (Quantity: 12, Unit: Each)
• CLIN 0002: Chemical Fume Hood Airflow Velocity Balancing (Quantity: 12, Unit: Each)
• Pricing is Firm-Fixed Price (FFP).
• Offerors are instructed to fill out the grey highlighted cells and the Amendment # if applicable.
• Missing or incomplete information may result in quote rejection.

This pricing schedule is critical for bidders to understand the specific services required and to submit their price quotes accurately. Bidders must complete this schedule with their Unit Prices and Total Prices for each CLIN. The "Total Contract Value" field should reflect the sum of all CLINs. Failure to complete this form correctly may lead to disqualification.

Form / Attachment / Pricing Sheet

This document lists clauses and provisions that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clause Number: The unique identifier for each FAR or DFARS clause.
• Clause Title: A brief description of the clause's subject matter.
• ALT NO/DEV NO: Indicates alternative or deviation numbers for specific clauses.
• YEAR-MO: The year and month the clause was last updated.
• SECTION: The section of the contract where the clause is located (e.g., SEC I, SEC K, SEC L).
• CLAUSES IN FULL TEXT: A section that provides the full text for specific clauses, such as 252.204-7017.

Bidders must review these clauses and provisions to understand their contractual obligations, including but not limited to:

• Representations and certifications required (e.g., regarding telecommunications equipment, business operations, small business status).
• Payment and invoicing procedures (e.g., Wide Area WorkFlow).
• Item unique identification and valuation requirements.
• Cybersecurity requirements (e.g., CMMC).
• Compliance with labor laws and other regulatory requirements.

Understanding these incorporated clauses is crucial for preparing a compliant offer and for fulfilling contract requirements if awarded.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act (SCA) wage determination for the State of Colorado, specifically for the counties of El Paso and Teller. It lists the minimum wage rates and fringe benefits required for various occupations performing contract work in that geographic area.

• Wage Determination Number: 2015-5417, Revision No. 31, dated December 3, 2025.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits ($5.55 per hour or $222.00 per week) and paid sick leave (EO 13706: $5.09 per hour or $203.60 per week) are provided.
• Vacation and Holiday Policies: Outlines requirements for paid vacation (2 weeks after 1 year, up to 5 weeks after 25 years) and a minimum of eleven paid holidays per year.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate for federal contractors).
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

Bidders must use this wage determination to understand the minimum labor costs associated with performing services in El Paso and Teller counties, Colorado. This information is crucial for accurately pricing proposals and ensuring compliance with federal labor laws. Any offeror must ensure their proposed wages meet or exceed these minimums for all covered employees.

Form / Attachment / Pricing Sheet

This document is the "Buy American—Balance of Payments Program Certificate—Basic" provision, which requires offerors to certify the country of origin for end products and their components. It is used in conjunction with the "Buy American and Balance of Payments Program—Basic" clause of the solicitation.

• Definitions: Clarifies terms such as COTS item, component, critical component, domestic end product, foreign end product, and qualifying country.
• Evaluation: Outlines how the government will evaluate offers, including considering qualifying country end products without Buy American restrictions.
• Certifications: Requires offerors to certify:
  • That each end product is a domestic end product, and if it contains a critical component or item.
  • Whether components of non-COTS end products have unknown origin and if foreign end products exceed a certain domestic content percentage (65% for iron/steel, 55% for others).
  • A table to list qualifying country end products and their country of origin.
  • A table to list other foreign end products, their country of origin, and whether they exceed 55% domestic content.
  • A section to list domestic end products containing a critical component or critical item.
• Submission: Requires company name, representative name, title, signature, and date.

Bidders must complete and submit this certificate accurately to comply with the solicitation's Buy American and Balance of Payments Program requirements. Failure to provide correct information may impact the evaluation of their offer and their eligibility for certain contract awards.