USAWC DDE 2nd Year Instructors (x2)

Performance Work Statement (PWS)

This PWS outlines the requirements for providing non-personal services to support the U.S. Army War College (USAWC) Distance Education Program (DEP) in the Second Year Studies Program, Department of Distance Education (DDE). The goal is to provide faculty instructors and evaluators for online and resident courses.

• Provide up to 2 Faculty Instructors and Evaluators for the USAWC DEP.

• Services include instruction, advising, monitoring academic progress, and evaluating student performance in online discussion forums, journals, papers, writing projects, and during resident seminars.

• May include development, instruction, and evaluation of an online elective.

• Covers four online Core Courses and two summer Resident Courses (First Resident Course and Second Resident Course).

• Includes guidance for Strategic Research Requirements (SRR) and optional battlefield staff ride guiding.

• Evaluation comments for student work are due within 10 days of course conclusion or submission date.

• Contractors must provide constructive feedback on student submissions.

• Response to student calls and emails within 24 hours.

• Adherence to Quality Assurance Surveillance Plan (QASP) and Quality Control (QC) measures.

• The DEP spans two academic years.

• Work is performed at USAWC, Carlisle Barracks, PA, and remotely.

• Travel to Washington, DC and Gettysburg, PA may be required for resident courses and staff rides.

• Personnel Qualifications: Minimum of a Master's degree, Senior Service College diploma, JPME Phase II qualification, 5 years of teaching experience at a Senior Service College or accredited graduate institution, and relevant technology expertise (LMS, Microsoft 365, AI tools).

• Security: Personnel may require background checks and Common Access Cards (CAC).

• Training: Mandatory Anti-Terrorism (AT) Level I, iWATCH, OPSEC, Information Assurance (IA), and PII training are required for contractor employees.

• Deliverables: Includes personnel data for CAC cards, Contract Manager/Alternate names, and various training certificates.

• Government Property: Contractors must use their own laptops; Government provides access to LMS, LAN, email, and some facilities/utilities.

• Data Rights: Government has unlimited rights to all materials produced under the contract.

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.12-1 (Instructions to Quoters) and FAR 52.12-2 (Evaluation – Commercial Items) for Request for Quote (RFQ) 12, concerning DDE Instructor services. It provides specific instructions for submitting quotes and outlines the evaluation criteria.

• The solicitation seeks quotes for DDE Instructor services.

• Key personnel must meet specific qualifications in Military Education (Senior Service College, JPME II), Education (Master's degree in relevant fields), Teaching Experience (5+ years at Senior Service College or accredited graduate institution), and Technology Expertise (LMS, Microsoft 365, AI tools).

• Subfactor 5 (Battlefield Staff Guide) is optional and only required if quoting for associated CLINs.

• Candidates must adhere to specific laws regarding post-government employment.

• Award will be a firm-fixed-price contract.

• The government intends to award up to two contracts, but the addendum later states one contract.

• Discussions are not anticipated, and quotes should represent the best terms initially.

• RFQ Deadline: 8 June 2026, 0800 Eastern.

• Questions Deadline: 1 June 2026, 0800 Eastern.

• Quotes must be submitted via email to the Contract Specialist and Contracting Officer.

• Quotes must be organized into four separate volumes: General, Technical, Past Performance, and Price.

• Specific file naming conventions and formatting requirements are detailed.

• Evaluation Factors: Technical, Past Performance, and Price. Technical and Past Performance must receive an "Eligible" rating for award consideration.

• Technical submissions will be evaluated based on key personnel qualifications.

• Past Performance will be evaluated for recency, relevancy, and quality, with a focus on the last three years.

• Price will be evaluated for reasonableness.

• Not specified in this document.

• Vendors may submit multiple candidates/teams, but each must be a separate quote.

• Offers are limited to a single individual or a team of up to two.

• Failure to follow submission instructions may result in non-compliance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for two (2) DDE 2nd Year Instructors (2026-2031) at the United States Army War College, Carlisle Barracks, PA. The solicitation number is W91QF026Q1005 and it is issued as a Request for Quotation (RFQ) under FAR Part 12 procedures. The procurement is a Total Small Business Set Aside.

• The core requirements are detailed in the attached Performance Work Statement (PWS).

• The solicitation covers two instructor positions.

• Bidders can quote for one or both positions. If a single vendor wins both, one contract will be awarded.

• NAICS Code: 611310

• Small Business Size Standard: $34,500,000.00

• Product Service Code: U008

• Contract type and estimated value are not explicitly stated in this synopsis but will be issued on a Standard Form (SF) 1449.

• Quotes are due no later than June 8, 2026, at 0800 EDT.

• Quotes must be emailed to Bethany Flynn (bethany.l.flynn.civ@army.mil) and William Byrne (william.a.byrne.civ@army.mil).

• Questions must be submitted via email by June 1, 2026, at 0800 EDT.

• The solicitation is NOT being evaluated using FAR Part 15 procedures (Lowest Price Technically Acceptable or Full-Trade Off standards do not apply).

• This procurement is a Total Small Business Set Aside.

• Contractors must be actively registered in SAM.gov.

• Incomplete submissions may be rejected.

• The document references various FAR and DFARS clauses and provisions, including those related to small business set-asides, payment, and protest procedures.

Form / Attachment / Pricing Sheet

This document is Attachment 1, Volume 2, and requires bidders to submit a Key Personnel Statement of Intent. This is to ensure that individuals listed as Key Personnel are aware of and consent to their inclusion in the proposal.

• Contractors must obtain a signed letter of intent from each individual designated as Key Personnel.
• The letter should confirm the individual's intent to fulfill the requirement with the bidding contractor.
• It should also acknowledge their understanding of the duties and the period of performance.
• A sample format for the letter is provided, including placeholders for the Contracting Officer, contractor name, solicitation number, program title, and the individual's signature and title.

This form is a mandatory part of the Technical Volume II Proposal submission. Failure to include the required letters of intent for Key Personnel may impact the proposal's completeness and evaluation.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Specific Relevant Contracts Sheet," requires Offerors to provide detailed documentation of their past performance on contracts that are similar in nature, size, and complexity to the effort being procured under this solicitation. It serves as a template for submitting this information.

Offerors must include the following for each relevant contract:

• Contract Number, Award Date, and Contract Type
• Original and final (or projected final) Delivery Schedule, including explanations for any revisions.
• Original and final (or projected final) Price.
• Point of Contact (POC) Information for the Government (Procuring Contracting Officer, Administrative Contracting Officer, Government COR).
• A detailed Relevancy Description explaining why the contract is similar to the current solicitation's effort, considering factors like project similarity, size, complexity, contract type, and subcontractor interaction.
• A Narrative Explanation detailing objectives achieved, any cost growth or schedule delays encountered (with explanations), and for contracts not meeting original requirements, reasons and corrective actions taken.
• Negative Performance Documentation, if applicable, including any cure notices, show cause letters, or contract discrepancy reports, along with descriptions of corrective actions.

This attachment is crucial for bidders to demonstrate their capability and experience through past performance. It guides them on the specific details required to substantiate the relevance of their previous contracts to the current opportunity, directly impacting the evaluation of their proposal.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing quote templates for instructors, likely for the second year of a contract. It provides a structure for vendors to input pricing for various instructor services.

• Quote 1 Instructor & Quote 2 Instructors: Two separate sheets detailing pricing line items.
• CLINs (Contract Line Item Numbers): Specific codes for each service (e.g., DDE 2nd Year Instructor, Resident Courses, Online Elective, Battlefield Staff Ride).
• Quantities (QNTY) and Units of Measure (UoM): Specifies the number of lots or sessions.
• Unit Price and Extended Price: Fields for vendors to enter pricing.
• Optional Quotes: "Online Elective" and "Battlefield Staff Ride" are marked as "VENDOR OPTIONAL QUOTE," with the note that "THE GOVERNMENT WILL ONLY PAY FOR ITEMS USED."
• Yearly Totals (OY1, OY2, OY3, OY4): Aggregated costs for specific contract years.
• Phase-Out: Includes pricing for a "Phase-Out" period.
• Grand Total: The overall estimated cost.

Bidders should use these templates to prepare their pricing proposals. They need to fill in the "Unit Price" and "Ext" columns for the relevant CLINs. Pay close attention to the quantities, units of measure, and the conditions for optional items, as the government will only pay for services actually utilized.