USCG BASE NCR FACILITIES CARPET AND TILE REPLACEMENT

Form / Attachment / Pricing Sheet

This document provides visual and descriptive information for a specific carpet tile product, likely intended as a specification or sample for an upcoming procurement.

• Product Type: Carpet Tile
• Color: Sandblast
• Model: Street Scape

This attachment specifies the exact carpet tile color and model required for the opportunity. Bidders must ensure their proposed carpet tile meets these specifications to be considered compliant.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 31110PR260000003 for Carpet and Tile Replacement Services at USCG Base National Capital Region.

• Allowable Work Hours: Work can commence as early as 0630 and conclude by 1800, within a single work-day.
• Carpet Tile Specification: The building standard for carpet tile is "Sandblast color Street Scape." The SOW requires a "near match" to this standard.
• Furniture Scope: The scope is limited to standard office furniture (desks, chairs, bookshelves, misc gear, flags, and filing cabinets) and does not include modular furniture systems requiring disassembly.
• Vetting Lead Time: Background checks for on-site personnel can take up to an hour, or as little as 15 minutes.
• Floor Preparation: All floor preparation, including remediation of the subfloor (e.g., adhesive removal, leveling, patching), is to be included in the Firm-Fixed Price.

These clarifications provide specific details on work hours, material matching, scope limitations, and cost inclusions, which may affect bidder pricing and proposal preparation. The performance period remains limited to one work-day, Monday-Friday.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet (Attachment 2) associated with the solicitation. It is intended for bidders to input their pricing information for the "CARPET AND TILE REPLACEMENT SERVICES" requirement.

• Item Description: CARPET AND TILE REPLACEMENT SERVICES PER SOW
• Quantity: 1
• Unit of Issue: EA (Each) and JB (Job)
• Cost Fields: Unit Cost, Discount, Discounted Unit Price, Fixed Price Per Line Item
• TOTAL EVALUATED PRICE: Field for the total evaluated price.

Bidders are expected to use this spreadsheet to provide their detailed pricing for the services. The "TOTAL EVALUATED PRICE" field will likely be a key component in the evaluation of proposals. All cost-related fields are currently populated with 0.0, indicating that bidders need to fill in their proposed costs.

Solicitation / RFP / RFQ

This solicitation is for labor, materials, and equipment to replace existing carpet and tile flooring. The work is to be completed within one workday at the government's discretion.

• Replacement of existing carpet and tile flooring.

• Work to be completed within one day.

• The document does not explicitly state the contract type, period of performance, or estimated value.

• This is an Invitation for Bid (IFB) or Request for Quotation (RFQ).

• The solicitation number is 31110PR260000003.

• The issue date is April 29, 2026.

• The offer due date is May 12, 2026, at 12:00 PM.

• This acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 238330, with a size standard of $23 million.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3. FAR 52.212-5 and any addenda are attached.

• The issuing office is USCG Base National Capital Region, Washington D.C.

• The point of contact for solicitation information is SK2 Isiah Mack at (206) 827-4151.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) from the United States Coast Guard (USCG) seeks proposals for carpet and tile replacement services at USCG Base National Capital Region, located in Washington, D.C. The procurement is for labor, materials, and equipment necessary for these services.

• Carpet and tile replacement services.

• All labor, materials, and equipment must be provided.

• The contract will be awarded as a single Firm-Fixed-Price (FFP) Purchase Order.

• This acquisition is for "Commercial Items" as defined by FAR Part 2.101.

• The solicitation is governed by FAR Part 13.302, "Purchase Orders."

• Site Visits: Strongly encouraged for all bidders. To arrange a visit, contact LCDR Brian Baffer at Brian.A.Baffer@uscg.mil or (401) 736-1762. Site visits are scheduled for Monday, May 4th, 2026, between 1000-1500.

• Questions Deadline: Tuesday, May 5th, 2026, by 12:00 PM EDT. Questions must be submitted via email to Isiah.R.Mack@uscg.mil and Samuel.T.Salerno@uscg.mil.

• Quote Submission Deadline: Tuesday, May 12th, 2026, by 12:00 PM EDT. Quotes must be submitted via email to the same contacts as questions.

• Quote Submission Format: Quotes must include two volumes:

  • Technical Capabilities Volume (max 5 single-spaced pages) demonstrating ability to meet SOW requirements.
  • Price Volume, including a completed quote pricing spreadsheet (RFQ Attachment 2) and any additional pricing details.

• Evaluation: Quotes will be evaluated on a Lowest Price, Technically Acceptable (LPTA) basis, with Technical Capability being the primary factor, followed by Price.

  • Technical Capability will be rated as "Acceptable" or "Unacceptable." An "Unacceptable" rating will result in disqualification.

• The NAICS code for this procurement is 238330 "Flooring Contractors."

• The solicitation includes provisions for Total Small Business Aside (52.219-6) and Utilization of Small Business Concerns (52.219-8), indicating a focus on small business participation.

• Offerors are responsible for all costs associated with preparing and submitting their quotes.

• The Government reserves the right to award without discussions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace existing carpet tiles in specified spaces.

• Replace carpet tiles in spaces identified as 6S13-04, 6S13-05, 6S13-03, and 6S13-02.

• Existing carpet is rolled and will be disposed of by the vendor at no additional cost to the government.

• Vendor will lift and/or relocate furniture. All furniture will be returned to its original location upon completion.

• Vendor is responsible for security delays in accessing the campus and construction location.

• Background checks will be performed on all vendor employees and sub-contractors.

• Vendor will provide options for a near match to the existing building standard, with the government selecting the final option.

• The carpet must meet all GSA, DHS, CG requirements, and industry practices.

• The total area for carpet squares is approximately 1,300 sqft.

• The work must be completed within one work-day.

• The work day will be mutually scheduled between the vendor and the government.

• Vendor employees and sub-contractors require background checks.

• Carpet must meet specific government and industry standards.