USCG Carver Pump Repair

Amendment / Modification

• The Solicitation close date has been extended to 1200 EST on April 06, 2026.

• Solicitation close date.

• The proposal submission deadline is extended to April 06, 2026.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification Form" intended for offerors to submit questions regarding the Carver Pump Repair solicitation. The government will answer these questions via an amendment.

• Vendor Name: Space to identify the submitting vendor.
• Specification Paragraph Reference: Field to cite the specific section of the solicitation the question pertains to.
• Question: Area to clearly state the offeror's question.
• Coast Guard Response: This section is for the government's response, which will be provided in a separate amendment.

Offerors must use this form to submit any questions they have about the Carver Pump Repair solicitation. Questions should be submitted via email to Lavon Lewis (Lavon.M.Lewis@uscg.mil) and Kiya Plummer-Dantzler (Kiya.R.Plummer-Dantzler@uscg.mil). The government will consolidate answers and issue them as an amendment to the solicitation.

Solicitation / RFP / RFQ

This solicitation (Solicitation Number 70Z08526R3D007B00) is a Request for Proposal (RFP) for an Open Inspect-Repair service acquisition requirement for United States Coast Guard-owned Carver Pump units and components. This is the only solicitation, and a separate written solicitation will not be issued. The acquisition is not set-aside for small business concerns.

• Provide Open Inspect-Repair services for USCG-owned Carver Pumps and components.

• All brand-name assemblies (parts and components) must support the various USCG-owned Carver Pump units currently installed on the WMSL cutter fleet.

• Detailed scope of requirements is in Attachment 1 - "Repair Specification Carver Self-Priming Centrifugal Pumps" and Attachment 2 - "Carver Pump Repair Schedule of Supplies."

• No substitute or alternate parts will be considered.

• This is a Requirements Contract.

• Contract type: Firm-fixed-price task orders.

• Period of Performance: Five (5) one (1)-year ordering periods, from April 21, 2026, through April 20, 2031.

• Estimated value: Not explicitly stated, but NAICS code 811310 has a size standard of $12.5 Million.

• Offerors must be registered in the System for Award Management (SAM) at www.sam.gov to receive an award.

• Proposals must include pricing for every CLIN in every Ordering Period.

• Evaluation factors: Technical Capability, Past Performance, and Price.

• The Government will award to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government.

• Last day to submit questions: March 13, 2026, at 1:00 PM EST.

• Proposal Validity: 90 days.

• Anticipated award date: On or about April 21, 2026.

• This acquisition is not set-aside for small business concerns.

• Award is contemplated on the basis of other than full and open competition with authorized Carver Pump distributor, K&M Industrial, LLC.

• The Government reserves the right to cancel this solicitation.

• No award will be made until funds are available.

• Attachments referenced: Attachment 1 (Repair Specification Carver Self-Priming Centrifugal Pumps), Attachment 2 (Carver Pump Repair Schedule of Supplies), Attachment 3 (Request for Clarification Form), Attachment 4 (Past Performance Information Form), Attachment 5 (Justification for Other than Full and Open Competition).

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the receipt, disassembly, inspection, repair, reassembly, testing, preservation, packaging, packing, and marking of Carver Self-Priming Centrifugal Pumps used on 418 ft WMSL U.S. Coast Guard Cutters.

• Repair of Carver Self-Priming Centrifugal Pumps.

• Includes inspection, condition/test reports, repair, reassembly, testing, preservation, packaging, packing, and marking.

• Government Furnished Property (GFP) includes specific Carver pump models listed by Stock Number, Description, and Part Number.

• Repairs must return the pump/pump unit to a "like new" condition in terms of performance and appearance.

• Specific testing requirements include energized motor tests (IEEE Std 112-2004), hydrostatic tests (150% of max working pressure), and operational tests (meeting original OEM performance).

• A Condition Found Report (CFR) detailing repair costs, recommended parts, and total repair cost must be submitted.

• Detailed cost estimates must include part numbers, NSN, serial numbers, contract details, individual part costs, labor rates, and the cost of an identical new pump.

• Not explicitly stated, but repairs are to be performed by the Contractor.

• Repaired pumps are to be returned to the US Coast Guard Surface Forces Logistics Center in Baltimore, MD.

• All replacement parts must be new OEM parts; reclaimed, recycled, or aftermarket parts are not acceptable.

• Motors must be disassembled, cleaned, inspected, and tested according to IEEE 43 and NEMA MG1-2011 standards.

• Pumps must be painted with primer and finish coats (Silicone Alkyd Enamel Type III Class I, Machinery Gray, or Red for specific pump PN).

• Preservation, Packing, and Marking (PP&M) must adhere to specific standards (SP-PP&M Rev D, MIL-D-3464E, MIL-PRF-81309F, ASTM D3951-98).

• Hazardous waste disposal must comply with applicable Federal, state, and local laws.

• Contractors must maintain an inspection system and records in accordance with ASQ Q9001-2008.

• Digital photographic documentation is required at various stages of the process.

Form / Attachment / Pricing Sheet

This document is the Past Performance Information Form (Attachment J). It is designed for offerors to provide details about their past performance on contracts relevant to the current solicitation. This information will likely be used by the government to evaluate the offeror's ability to successfully perform the work described in the solicitation.

• Name of Offeror: Field to enter the company's name.
• Contract Number, order number, or identifier: To specify the contract being referenced.
• Customer Name & Location: Details of the customer for the referenced contract.
• Customer Point of Contact: Name and title of the customer's contact person.
• Telephone Number and e-mail address: Contact information for verification.
• Total dollar value for this effort: The total value of the contract, including all work.
• Period of Performance: Start and end dates of the contract.
• Detailed description of the work performed: A crucial section for offerors to demonstrate how the past work is relevant to the current solicitation's scope.
• Subcontractor(s) Utilized: Information on any subcontractors used, the extent of their work, and their dollar value.

Bidders must accurately and thoroughly complete this form to provide evidence of their past performance. The detailed description of work performed is critical for demonstrating relevance to the current opportunity. Failure to provide complete and relevant information may negatively impact the evaluation of the offeror's past performance.

Form / Attachment / Pricing Sheet

This document is a Justification for Other Than Full and Open Competition (10 U.S.C. § 3204) for a sole source procurement. It outlines the rationale for restricting competition for the repair of Carver Pump units.

• Agency and Contracting Activity: Department of Homeland Security, United States Coast Guard (USCG).
• Nature of Action: Award a contract on a sole source basis to K&M Industrial, LLC for Open Inspect Report and Repair (OIR-R) of Carver Pump Original Equipment Manufacturer (OEM) centrifugal closed coupled pumps and piece parts.
• Contractor: K&M Industrial, LLC.
• Type of Action: Requirements Contract with Firm Fixed-Price Task Orders.
• Estimated Total Value: $7,982,791.08.
• Period of Performance: Base ordering period estimated from April 14, 2026 – April 13, 2027, with five ordering periods of 12 months each. An inflation factor is included.
• Description of Supplies/Services: Repair of Carver Pumps for the 418' WMSL class cutters (National Security Cutters). Services include disassembly, inspection, condition/test reports, repairs, reassembly, testing, preservation, packaging, and marking to OEM Standards.
• Statutory Authority: 10 U.S.C. § 3204(a)(1) in conjunction with FAR Subpart 12.201-1 and RFO 25-21, R1.
• Justification for Sole Source: K&M Industrial, LLC is identified as the only responsible source capable of providing these repair services. The OEM confirmed K&M Industrial is the sole authorized service provider.
• Market Research: Sources Sought Notice posted on SAM.gov, APFS publication, and direct engagement with the OEM confirmed K&M Industrial as the only qualified source.
• Barriers to Competition: The OEM owns the technical data and drawings, and has not expressed interest in selling or providing data rights, which prevents competition.

This document explains why the upcoming contract for Carver Pump repairs will be awarded on a sole source basis to K&M Industrial, LLC. It details the services required, the justification for limiting competition, and the market research conducted. Bidders interested in this specific type of repair service may find information on the scope of work and the reasons why alternative sources are not currently viable.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (Attachment 2) detailing the Schedule of Supplies for pump repairs. It outlines specific pump types, their stock and part numbers, and estimated quantities for repair across five ordering periods. Bidders should use this information to understand the scope of repair services required and potentially to prepare pricing if required by the solicitation.

• Stock Number: Unique identifier for the pump.
• Description: Type of pump being repaired.
• Repair Indicator: Marked with 'R' indicating repair service is applicable.
• Part Number: Specific part number associated with the pump.
• Ordering Periods 1-5: Estimated quantities of repairs, open/inspection prices, repair prices, and total estimated costs for each period.

This attachment provides critical details on the specific types and quantities of pumps that may require repair services. Bidders can use this data to assess their capacity, estimate labor and material costs, and formulate their proposals. The breakdown by ordering period suggests a phased approach to the repair work, which may influence resource allocation and scheduling.